Chapter 6 - Working with a budget Flashcards
What do some local governments link their budget document to by including goals, objectives, and performance measures? p. 92
Strategic plan
What is the last step to take when preparing a budget? p. 97
Plan for next year
What is used to define how much money can be spent for day-to-day operations? p. 86
A local government budget
Approximately how far before the new fiscal year should department heads and supervisors prepare their individual budgets? p. 94
4-6 months
What can your success as a supervisor help?
p. 99
Reduce employee turnover
Which is the most traditional budget format and is often used by smaller local governments?
Line item
Who is responsible for carrying out the programs and activities once the budget has been approved?
p. 96
Department Heads
How long is the fiscal year?
p. 85
12 months
Which is NOT a correct statement about the local government budget?
p. 86
A.)Expenditures will be monitored carefully
B.)No approval is needed to spend money on an item that was
not specified
C.)Operating within approved budget parameters is an
important supervisory responsibility
D.)The annual budget is designed to keep expenditures and
revenues balanced
B.)No approval is needed to spend money on an item that was not specified
At what point in the budget process may citizens be involved? pg. 94
Planning
What defines what your department plans to accomplish during the coming year? p. 86
Budget
Which type of funds cover services based on user fees such as water and sewer systems? p. 91
Enterprise
Which type of budget presents financial information according to services to be provided?
p. 88
Program
Which must be done first when preparing the department budget? p. 94
Establish goals and objectives for the year
What is used to communicate the goals and objectives for the coming year? p. 92
Budget message
About how long before the beginning of your local government’s fiscal year should budget preparation begin? p.94
5-8 months
Who is given the opportunity to comment on the proposed budget during the external budget review?
p. 96
Citizens
Which category of performance measure deals with the cost per unit of outputs and outcomes?
p. 89
Efficiency
What is the third step in the budget process?
p. 95
Internal budget review
How many years worth of comparative information is usually included in the revenue estimates?
1 or 2
What type of budget covers revenue estimates and planned expenditures for the year for all ongoing government activities? p.87
Operating
What helps to minimize fluctuations in tax rates by scheduling and financing the costs of capital facilities over a number of years?
p. 91
Capital improvement plan
Which type of budget describes the amount of services to be provided for money spent? p. 89
Performance
What includes the multiyear plan for financing major equipment?
p. 90
Capital Budget
The local government budget serves three important functions? Pg 85
• control
• management
• planning
What type of budget covers revenue sources and planned expenditures for nonrecurring, multi year items such as construction, equipment acquisition, or improvement of public facilities?
The capital budget
Which category of performance resources required to accomplish an activity?
Inputs
Which category of performance quantitative measures of what the activity produces?
Outputs
Which category of performance impact or results of the activity focusing on service quality?
Outcomes
Which category of performance quality of the work performed?
Effectiveness
Which government budget includes showing both the sources and total amount of projected revenues necessary to fund government operations?
Revenue estimates
Which government budget includes showing where money is being spent and for what purposes?
Program expenditures
What are the steps for a budget cycle?
• step 1: planning and estimates
• step 2: departmental preparation
• step 3: internal review
• step 4: external review
• step 5: implementation
• step 6: planning for the next year
