Chapter 5 - Organizing your work and time Flashcards
What should be done with an old e-mail request?
p. 74
A.)Defer it
B.)Do it
C.)Delegate it
D.) Delete it
*D.)Delete it
What should be done once your to-do list has been prioritized?
p. 71
Move the tasks onto your calendar
What is the first step that should be taken to maximize your time in meetings?
Create an agenda
What are the tasks that support your vision?
p. 70
Highest strategic priorities
What should be done when deferring a request? p. 74
Make an appointment to complete the task
What cause of procrastination can be tackled by breaking the task into smaller subtasks?
Dont know where to start
Which meeting should last between forty-five and ninety minutes and should include brief reports on two or three highest-priority activities team members have worked on
for a specific period? Pg. 76-78
Staff tactical meeting
Which type of meeting is generally brief and covers only a single subject?
p. 76
Daily check-in
*no more than 5 minutes
What is the minimum amount of time before the meeting that the agenda should be distributed so team members can come prepared to discuss the topics? Pg. 79
One day
Which cause of procrastination can be tackled by setting clear goals and expectations?
p. 77
Affraid of failing
More than what amount of time is consumed before returning to the original activity when you check e-mail immediately
upon receiving an alert? pg. 75
23 minutes
What should be done with information if it will take more than a couple of minutes to read?
p. 72
Defer it
What should be done to allow you to work on strategic responsibilities? pg. 71
Block out uninterrupted time
What is the importance of a task based upon using the Eisenhower Matrix?
p. 69
Value to the vision
What should be done after everyone has had a chance to speak in the meeting? p. 79
Summarize outcome
What should be done if the requested task will only take a minute or two to complete? p. 73
Do it
What is the most common way to organize tasks? p. 70
Make a to do list
What is a key to being a good meeting chair?
p. 79
Start and end on time
Which cause of procrastination can be tackled by making a game of the task? p. 77
Dislike the task
What is the last step that should be taken when conducting a meeting?
p. 80
Prepare for the next meeting
Which cause of procrastination can be tackled by just getting the task done to be able to move on? p. 77
Resentment of an imposed task
Which type of meeting allows team members to explore a topic in depth without the distraction of deadlines and tactical concerns? p. 78
Monthly strategic meeting
What should be done when delegating an action request? p. 73
Give a firm due date
How often is usually enough for checking email each day? p. 75
2-3 times
Which type of meeting is used to look at the organization as a whole and may involve staff beyond your immediate team? p. 78
Quarterly review
With what frequency should you set aside time to read e-mail, sort paperwork, and return phone calls? p. 75
Daily
What percentage of your time should be spent on what has importance rather than what has urgency to make you and your team high performers? p. 70
80%
Within the Eisenhower Matrix which should you spend more time doing?
p. 69
Not urgent/important tasks
