Chapter 31: Contract Admin Flashcards
what are some examples of contract documents that a contractor would submit
shop drawings from subcontractors, samples and product data
who reviews the shop drawings
the contractor first, then sends it to the designer. Designer should not review the shop drawing if the contractor has not signed it
what is the designer looking for when reviewing shop drawings
checking for conformance with the info given and to see if they follow the design intent.
who is responsible for the shop drawing’s accuracy of measurements and completness of details and fabrication procedures
the contractor
how long does the designer have to review shop drawings
not a specific time but it should be within reasonable promptness so that it doesn’t delay the work
if the designer wants to refine the design in a shop drawing review, what would the contractor do
if the new refined design costs more or takes more time, the contractor would request a change order
what is the purpose of site visits
to become generally familiar with the progress and quality of the work and keep the owner inofrmed
to gurad the owner against defects in the work
to determine in general if the work is progressing that when it’s completed, it will be in accordance with the contract documents
how often should a designer do site visits
up to the judement of the designer based on the size and complexity of the project
what should a designer do after a site visit
write up a field report and send it to the ownder and the contractor
who pays for work the contractor has done that does not conform to the contract documents
the contractor pays for the extra time and expense and must quickly correct the rejected work
who has the authority to reject work not conforming to the contract documents- the owner or designer
the designer
if the designer sees a safety issue on site, what should they do
tell the contractor and owner about what they saw and send a notice in writing as well
what phase of the project do disputes and claims usually hapen
during the construction phase
what is a claim
demand by the contractor or owner seeking payment, extention of time or adjustment of the contract terms
how long does the person have to make a claim from when the incident occured
21 days
how long does the designer have to review the claim and take preliminary action (what is prelim action?)
10 days after they get the claim.
prelim action- requesting additional data, suggesting compromise, accepting or rejecting the claim or say they can’t do anything due to lack of info. This decision is final and binding but is subject to mediation and arbitration
what are two types of common construction claims
- claims for additional time– must submit the reasons and an estimate of the cost
- claims for concealed or unknown conditions- contractor might need additional time or money. but to meet this claim, the problem must have been physically concealed or be unusual. you have 21 days for these two types
what is mediation
neutral third party assists the disputing parties to negotiate a settlement.
what is arbitration
legally binding process for resolving disputes with out having to go to court. a person with experience in the construction industries hears the disputing parties’ arguments and then comes to a decision on their own and that is the final decision
what is the process for claims
contractor files a claim, gives it to the designer, designer may approve or reject eventually. If the contractor doesn’t agree, then they can go to mediation to get a third party’s opinion. If they are still not satisfied, then you go to arbitration
after the contract has been awarded, how do you deal with changes to the design during construction (don’t describe)
- minor changes in the work
- Construction change directive
- Formal change order
what is a minor change in work
a change that doesn’t make the contract sum more or less, the designer can issue a written order directing the contractor to make a minor change. like moving a door opening over 6” before it’s framed. do not need owner approval
what is a construction change directive
a change needs to be made right away but the owner and contractor can’t agree on a price or time revision.
gives the owner a way to unilaterally order changes to the contract with out changing the terms of the contract. may involve additions, deletions or other revisions. signed by ID and owner
what is a change order
variation from the original contract documents that involves a change in price or time or both. must be approved by designer, owner and contractor once they all agree to the change in cost or time.
what is a progress payment
contractor requests period payments against the contract sum. it’s the designer’s responsibility to make sure the amount requested makes sense with what work has been done and material stored. if designer approves, sends it to the client
who is responsible for the inspection of items that are delivered
the owner
what is a project closestout
after the building work is completed and everything is installed (including furniture) and it’s ready for occupancy. the contractor notifies the designer in writing with a list of things to be completed prior to final payment. the designer then inspects
what is a certificate of substantial completion
once the designer if confident the corrections have been made by the contractor, the designer then says that the work is sufficiently complete in accordance with the contract documents so the owner can use the space for its intended purpose. has legal implications. warranties usually start on the day of substantial completion.
when does the designer issue a final certificate for payment
after the certificate of substantial completion is issued
when is a punch list made
during the project close out before the substantial completion.
who takes care of the final cleaning of the project
contractor
when does the designer’s services terminate
when the certificate of final payment is issued
what is a tennant work letter
an agreement btwn the landlord and the tennant that details the initial tennant imporvments
construction manager, arch, designer and contractors and lendor all review the tenant work order
includes: who pays for it who is handling the construction the schedule cost design quality construction quality construction allowance from the landlord so there are no misunderstandings
who pays for the improvements in a tenant space
trhe tenant usually but sometimes the landlord will pay
who is responsible for the construction of a leased space
either the landlord or the tenant
what is a construction allowance in a tenant space
the part that the landlord has agreed to fund. Usually done by square feet like they’ll pay $32/sf
what are some things a landlord might pay for in a reno
consultant's fees (arch, eng, ID) cost of labour and materials site inspections filing of the process taxes utility connections
what are the landlord’s goals typically in renovating a space
minimize expenditures
reduce liabilty
achieve uniform construction
do as many projects in the building as once because cheaper since you already have the ppl there
control scheduling
protect other tenants from the construction interference
what are the tenant’s goals when renovating a space
meet their business needs complete by the date necessary minimize disruption of their operations contain costs avoid responsibility for base building improvements
