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PMBOK 6th Edition > Chapter 2 > Flashcards

Chapter 2 Flashcards

1
Q

What are the two major categories of influences that can impact a project?

A

Enterprise environmental factors

Organizational process assets

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2
Q

Where do EEfs originate from?

A

The environment outside of the project and outside of the enterprise

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3
Q

Where do OPAs originate from?

A

The organization itself a portfolio a program another project or a combination of those.
These are internal

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4
Q

What are enterprise environmental factors (EEFs)?

A

Conditions not under the control of the project team that influence, constrain, or direct the project

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5
Q

What are some examples of internal EEFs

A
  • Org culture, structure, and gov
  • geographic distribution of facilities and resources
  • infrastructure
  • info tech software
  • resource availability
  • employee capability
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6
Q

What are some examples of external EEFs?

A
  • marketplace conditions
  • social and cultural influences and issues
  • legal restrictions
  • commercial databases
  • academic research
  • gov or industry standards
  • financial considerations
  • physical environmental elements
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7
Q

What are organizational process assets (Opas)?

A

Plans, processes, policies, procedures, and knowledge bases specific and used by the performing org.
They influence the management of the project

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8
Q

What are the two OPA categories

A

Processes, policies, and procedures

Organizational knowledge bases

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9
Q

Describe the update process for Processes policies and procedures .

A

They are usually established by the PMO project management office. Sometimes templates might be tailored by a project team

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10
Q

Describe how organizational knowledge bases are updated.

A

Throughout the project . Ie lessons learned, financial performance etc are updated as the project goes on

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11
Q

What are the processes and procedures for conducting project work?

A

Initiating and planning
Executing, monitoring and controlling
Closing

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12
Q

What are organizational knowledge repositories?

A

They are a storage for retrieval and storing of information such as financial date lessons learned, data, and historical projects

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13
Q

What are some organizational systems factors

A

Managerial elements
Governance framework
Organizational structure types

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14
Q

Wha is a system

A

Collection of various components that together can produce results not obtainable by the individual components alone

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15
Q

What’s a component

A

An identifiable element within the project or organization that provides a particular function or group of related functions

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16
Q

What are the principles regarding systems?

A

Systems are dynamic
Systems can be optimized
System components can be optimized
Systems and their components cannot be optimized at the same time
Systems are nonlinear in responsiveness (a change in the input does not produce a predictable change in the output)

17
Q

Who usually is responsible. For systems?

A

The organizations management

18
Q

What is organizational governance?

A

Organizational or structural arrangements at all levels of an organization designed to determine and influence the behavior of the organizations members

19
Q

This includes consideration of people, Rolex, structures and policies as well as
Requires providing direction and oversight through data and feedback

A

Organizational governance

20
Q

What is the framework within which authority is exercised in organizations ?

A

Governance

21
Q

What are some things governance framework includes

A 
Rules 
Policies
Procedures 
Norms 
Relationships 
Systems 
Processes
22
Q

What does the governance framework influence?

A

Objectives of the org are set and achieved
Risk is monitored and assessed
Performance is optimized

23
Q

What is the name of the guide that describes common governance framework aligning organizational project management portfolio, program, and project management

A

The governance of portfolios programs and projects:a practice guide

24
Q

What are the 4 governance domains in the governance of portfolios programs and project: a practice guide and their functions.

A 
Domains...
Alignment 
Risk
Performance 
Communications
Functions...
Oversight 
Control
Integration 
Deck on making
25
Q

Determination of the appropriate organizational structure type is a result of the study of trade offs between what two key variables?

A

The organizational structure types available for use
And
How to optimize them for a given organization

26
Q

An organizational structure that standardizes the project-related governance processes and facilities the sharing of resources, methodologies, tools, and techniques

A

Project management office (pmo)

27
Q

What are the types of PMOs

A

Supportive
Controlling
Directive

28
Q

Describe a supportive PMO

A

They provide a consultive role to projects by supplying templates, best practices, training, access to information and lessons learned from other projects.
A project repository
Low degree of control

29
Q

Describe a controlling PMO

A

They provide support and require compliance through various means.
Moderate control
Compliance might be use of specific templates forms and tools
Adoption of project management framework or methodologies
Conformance to governance frameworks

30
Q

Describe a directive PMO

A

They take control of the projects by directly managing the projects.
Project managers are assigned by and report to the PMO
High control

31
Q

What are some things a PMO might do if it acts as an integral stakeholder and key decision maker

A

Make recommendations
Lead knowledge transfer
Terminate projects

32
Q

How might PMOs support projects

A
  • Managing shared resources across all projects administered by the PMO
  • Identifying and developing project management methodology, best practices and standards
  • Coaching, mentoring, training and oversight
  • Monitoring compliance through audits
  • Developing and managing organizational process assets… I.e. templates procedures, policies etc.
  • Coordinating communication across projects

PMBOK 6th Edition (13 decks)

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