Chapter 2 Flashcards
What are the two major categories of influences that can impact a project?
Enterprise environmental factors
Organizational process assets
Where do EEfs originate from?
The environment outside of the project and outside of the enterprise
Where do OPAs originate from?
The organization itself a portfolio a program another project or a combination of those.
These are internal
What are enterprise environmental factors (EEFs)?
Conditions not under the control of the project team that influence, constrain, or direct the project
What are some examples of internal EEFs
- Org culture, structure, and gov
- geographic distribution of facilities and resources
- infrastructure
- info tech software
- resource availability
- employee capability
What are some examples of external EEFs?
- marketplace conditions
- social and cultural influences and issues
- legal restrictions
- commercial databases
- academic research
- gov or industry standards
- financial considerations
- physical environmental elements
What are organizational process assets (Opas)?
Plans, processes, policies, procedures, and knowledge bases specific and used by the performing org.
They influence the management of the project
What are the two OPA categories
Processes, policies, and procedures
Organizational knowledge bases
Describe the update process for Processes policies and procedures .
They are usually established by the PMO project management office. Sometimes templates might be tailored by a project team
Describe how organizational knowledge bases are updated.
Throughout the project . Ie lessons learned, financial performance etc are updated as the project goes on
What are the processes and procedures for conducting project work?
Initiating and planning
Executing, monitoring and controlling
Closing
What are organizational knowledge repositories?
They are a storage for retrieval and storing of information such as financial date lessons learned, data, and historical projects
What are some organizational systems factors
Managerial elements
Governance framework
Organizational structure types
Wha is a system
Collection of various components that together can produce results not obtainable by the individual components alone
What’s a component
An identifiable element within the project or organization that provides a particular function or group of related functions
What are the principles regarding systems?
Systems are dynamic
Systems can be optimized
System components can be optimized
Systems and their components cannot be optimized at the same time
Systems are nonlinear in responsiveness (a change in the input does not produce a predictable change in the output)
Who usually is responsible. For systems?
The organizations management
What is organizational governance?
Organizational or structural arrangements at all levels of an organization designed to determine and influence the behavior of the organizations members
This includes consideration of people, Rolex, structures and policies as well as
Requires providing direction and oversight through data and feedback
Organizational governance
What is the framework within which authority is exercised in organizations ?
Governance
What are some things governance framework includes
Rules Policies Procedures Norms Relationships Systems Processes
What does the governance framework influence?
Objectives of the org are set and achieved
Risk is monitored and assessed
Performance is optimized
What is the name of the guide that describes common governance framework aligning organizational project management portfolio, program, and project management
The governance of portfolios programs and projects:a practice guide
What are the 4 governance domains in the governance of portfolios programs and project: a practice guide and their functions.
Domains... Alignment Risk Performance Communications
Functions... Oversight Control Integration Deck on making
Determination of the appropriate organizational structure type is a result of the study of trade offs between what two key variables?
The organizational structure types available for use
And
How to optimize them for a given organization
An organizational structure that standardizes the project-related governance processes and facilities the sharing of resources, methodologies, tools, and techniques
Project management office (pmo)
What are the types of PMOs
Supportive
Controlling
Directive
Describe a supportive PMO
They provide a consultive role to projects by supplying templates, best practices, training, access to information and lessons learned from other projects.
A project repository
Low degree of control
Describe a controlling PMO
They provide support and require compliance through various means.
Moderate control
Compliance might be use of specific templates forms and tools
Adoption of project management framework or methodologies
Conformance to governance frameworks
Describe a directive PMO
They take control of the projects by directly managing the projects.
Project managers are assigned by and report to the PMO
High control
What are some things a PMO might do if it acts as an integral stakeholder and key decision maker
Make recommendations
Lead knowledge transfer
Terminate projects
How might PMOs support projects
- Managing shared resources across all projects administered by the PMO
- Identifying and developing project management methodology, best practices and standards
- Coaching, mentoring, training and oversight
- Monitoring compliance through audits
- Developing and managing organizational process assets… I.e. templates procedures, policies etc.
- Coordinating communication across projects
