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PMBOK 6th Edition > Chapter 1 > Flashcards

Chapter 1 Flashcards

1
Q

PMBOK

A

Def:knowledge within the profession of project management

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2
Q

How many process groups are there in project management

A

5

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3
Q

What is a methodology?

A

system of practices techniques procedures and rules used by those who work in a discipline

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4
Q

What is tailoring ?

A

using the right combination of project things

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5
Q

What type of practices is project management based on?

A

Project management is based on descriptive practices no prescriptive

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6
Q

What is a standard?

A

a document established by an authority custom or general consent as a model or example

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7
Q

Where can you find the professional common vocabulary used in project management?

A

The PMI lexicon of project management terms

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8
Q

What are the foundational values of the project management community?

A

Responsibility
Respect
Fairness
Honesty

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9
Q

What is a project?

A

a temporary endeavor undertaken to create a unique product,service or result

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10
Q

Projects fulfill what…. by producing….

A

Objectives

Deliverables

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11
Q

Projects may produce deliverables of… nature?

A

Social
Economic
Material
Environmental

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12
Q

What are the states before and after a project?

A

Current state, then a project, then future state

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13
Q

What is business value ?

A

Net qualified panel benefit derived from a business endeavor

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14
Q

What’s a mega project?

A

A project that cost US$1billion or more,affect 1 million or more people, run for years

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15
Q

How do projects programs and portfolios differ in their….?

A 
Life cycles
Activities
Objectives 
Focus 
Benefits
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16
Q

Projects , programs and portfolios might have the same …

A

Stakeholders

Resources

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17
Q

Project and program management focused on …

A

Doing projects and programs the right way

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18
Q

Portfolio management,net focuses on

A

doing the right programs and management

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19
Q

What’s a program component?

A

Projects and other programs within a program

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20
Q

Operations is concerned with

A

managing processes that transform inputs into outputs

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21
Q

Operations and projects have intersecting points

True or false

A

True

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22
Q

What do projects achieve?

A

organizational goals and objectives

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23
Q

What is OPM stand for?

A

Organizational project management

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24
Q

Describe OPM?

A

A framework in which portfolio, program and project management are integrated with organizational enablers in order to achieve strategic objectives

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25
Q

What is the purpose of OPM?

A

Ensure that the organization undertakes the right projects and allocates critical resources appropriately

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26
Q

What’s a project lifecycle

A

The series of phases that a project passes through from its start to its completion

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27
Q

What’s a collection of logically related project activities that culminates in the completion of one or more deliverables

A

Project phase

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28
Q

A review at the end of a phase in which decision is made to continue to the next phase, to continue with modification, or end a program or project?

A

Phase gate

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29
Q

What are project management processes?

A

A systematic series of activities directed toward causing an end result where one or more inputs will be acted upon to create one or more out puts.

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30
Q

What are the project management process groups?

A 
Initiating 
Planning 
Executing 
Monitoring
Controlling 
Closing
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31
Q

A logical grouping of project management inputs, tools and techniques.

A

Project management process groups

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32
Q

An identified area of project management defined by its knowledge requirements and described in terms of its components processes, practices, inputs, outputs, tools and techniques

A

Project management knowledge area

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33
Q

What are the phases in a project life cycle? Hthese are separated by phase gates)

A

Starting the project
Organizing and preparing
Carrying out the work
Ending the project

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34
Q

Phases may be?

A

Sequential, iterative, overlapping

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35
Q

What provides the basic framework for managing a project?

A

The project lifecycle

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36
Q

Project life cycles may be described as … or…?

A

Predictive or adaptive

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37
Q

Development lifecycles may be?

A

Predictive, iterative, incremental,adaptive or a hybrid.

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38
Q

Describe a predictive life cycle?

A

Project scope,time, and cost are determined in the early phases of the life cycle.
Any changes to the scope are carefully managed

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39
Q

What another name for predictive life cycles

A

Waterfall life cycles

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40
Q

Describe an iterative lifecycle

A

Project scope is determined early in the project lifecycle , but time and cost estimates are routinely modified as the project teams understanding of the product increases.
Iterations develop the product through a series of repeated cycles, while increments successively add to the functionality of the product

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41
Q

Describe incremental life cycle?

A

The deliverable is produced through a series of iterations that successively add functionality within a predetermined time frame. He deliverable contains the necessary and sufficient capability to be considered complete only after the final iteration

42
Q

What is an adaptive life cycle?

A 
They are 
Agile
Iterative
Incremental 
Detailed scope defined and approved before the start of an iteration
43
Q

What’s another name for an adaptive life cycle?

A

Agile lifecycles

Change driven lifecycles

44
Q

Describe a hybrid life cycle?

A

Combination of a predictive and an adaptive life cycle

Some elements of the project have a predictive lifecycle while others have an adaptive lifecycle

45
Q

How do project lifecycles work with product lifecycles?

A

They are independent of one another

46
Q

What is a product life cycle?

A

Series of phases that represent the evolution of a product from concept through delivery, growth, maturity and to retirement

47
Q

How can life cycle flexibility be accomplished?

A

Identifying the process or processes needed to be performed in each phase

Performing the process or processes identified in the appropriate phase

Adjusting the various attributes of a phase (e.g. name, duration, exit criteria and entrance criteria)

48
Q

The phases in a lifecycle may be described by a variety of….?

A

Attributes

49
Q

What’s another name for phases?

A

Sub components

50
Q

Name some ways phases can be described?

A

Name
Number
Duration
Resource requirements
Entrance requirement for a project to move into a phase
Exit criteria for a project to complete a phase

51
Q

During a phase gate what are some business documents a projects performance and progress may be compared to?

A

Project business case
Project charter
Project management plan
Benefits management plan

52
Q

During a phase gate a decision is made o do what ….?

A 
Continue to the next phase 
Continue to the next phase with modification 
End the project
Remain in the phase 
Repeat the phase or elements of it
53
Q

What are some other names for phase gates?

A 
Phase review 
Stage gate 
Kill point 
Phase entrance 
Phase exit
54
Q

The project lifecycle is managed by executing a series of project management activities known as ….?

A

Project management processes

55
Q

Project management processes produce what ?

A

One or more outputs from one or more inputs by using tools and techniques

56
Q

An output can be?

A

A deliverable or an outcome

57
Q

This is an end result of a process.

A

An output

58
Q

The output of one process results in either…

A

An input to another process or

A deliverable of the project or project phase

59
Q

Project management phases are logically linked through….?

A

The outputs they produce

60
Q

What three categories do processes generally fall in?

A

Processes used once or at predefined points in the project

Processes that are performed periodically as needed

Processes that are performed continuously throughout the project

61
Q

What is used to group processes?

A

5 different Process groups

62
Q

A logical grouping of project management processes to achieve specific project objectives

A

Project management process groups

63
Q

What are the five process groups?

A 
Initiating process group
Planning process group
Executing process group
Monitoring and controlling process group
Closing process group
64
Q

What is the initiating process group?

A

Processes performed to define a new project or a new phase of an existing project by obtaining authorization to start the project phase.

65
Q

What’s a planning process group?

A

Those processes performed to define the scope of the project, refine the objectives, and define the course of action required to attain the objectives that the project has undertaken to achieve

66
Q

What’s the executing process group?

A

The processes performed to complete the work defined in the project management plan to satisfy the project requirements

67
Q

What’s the monitoring and controlling process group?

A

Those processes required to track, review, and regulate the progress and performance of the project; identify any areas in which changes to the plan are required and initiate the corresponding changes

68
Q

What is a knowledge area?

A

An identified area of project management defined by its knowledge requirements and described in terms of its component processes, practices, inputs, outputs, and techniques

69
Q

How many knowledge areas are described in the PMBOK?

A

10

70
Q

This includes processes and activities to identify, define, combine, unify, and coordinate the various processes and project management activities within the project management process groups.

A

Project integration management

71
Q

This includes the processes required to ensure the project includes all the work required and only the work required to complete the project successfully

A

Project scope management

72
Q

This includes the processes required to manage the timely completion of the project

A

Project schedule management

73
Q

This includes the processes involved in planning, estimating, budgeting, financing, funding, managing, and controlling, costs so the project can be completed within the approved budget

A

Project cost management

74
Q

This includes the processes for incorporating the organizations quality policy regarding planning managing and controlling project and product quality requirements in order to meet stakeholders expectations.

A

Project quality management

75
Q

This includes the processes to identify, acquire, and manage resources needed for successful completion of the project.

A

Project resource management

76
Q

This includes processes required to ensure timely and appropriate planning, collection, creation, distribution, storage, retrieval, management, control, monitoring, and ultimate disposition of project information

A

Project communications method

77
Q

This includes the processes of conducting risk management planning, identification, analysis, response planning, response implementation, and monitoring risk on a project

A

Project risk management

78
Q

This includes the processes necessary to purchase or acquire products, services, or results needed from outside the project team

A

Project procurement management

79
Q

This includes the processes required to identify the people, groups, or organizations that could impact or be impacted by the project, to analyze stakeholders expectations and their impact on the project, and to develop appropriate management strategies for effectively engaging stakeholders in project decisions and execution

A

Project stakeholder management

80
Q

What do you call the raw observations and measurements incentivized during activities performed to carry out the project work.

A

Work performance data

81
Q

The performance data collected from various controlling processes, analyzed in context and integrated based on relationships across areas.

A

Work performance information

82
Q

The physical or electronic representation of work performance information compiled in project documents, which is intended to generate decisions or raise issues, actions, or awareness

A

Work performance reports

83
Q

What are some examples of work performance reports?

A 
Status reports
Memos 
Justifications
Information notes
Electronic dashboards
Recommendations 
Updates
84
Q

What are some examples of work performance information?

A

Status of deliverables
Implementation status for change requests
Forecast estimates to complete

85
Q

What are some examples of performance data?

A

Reported percent of work physically completed
Quality and technical performance measures
Start and finish dates of schedule activities
Number of change requests
Number of defects
Actual costs
Actual duration

86
Q

whats a system of practices techniques procedures and rules used by those who work in a discipline.

A

A methodology

87
Q

What is it called to select the appropriate project management processes, inputs, tools, techniques, outputs and life cycle phases to manage a project

A

To tailor project management to the project

88
Q

What are the two project business documents

A
  • Project business case

- Project benefits management plan

89
Q

Who is generally responsible for the development and maintenance of the project business case?

A

The project sponsor

90
Q

The documented explanation defining the processes for creating, maximizing, and sustaining the benefits provided by a project

A

Project benefits management plan.

91
Q

A documented economic feasibility study used to establish the validity of the benefits of a selected component lacking sufficient definition and that is used as a basis for authorization of further project management activities

A

Project business case

92
Q

This lists the objectives and reasons for project initiation. It helps measure the project successes at the end of the project against the project objectives. This is used throughout the project life cycle.

A

The business case

93
Q

What often precedes the business case

A

The needs assessment

94
Q

A business case includes

A

Business needs
Analysis of the situation
Recommendation
Evaluation

95
Q

The document that describes how and when the benefits of the project will be delivered and describes the mechanisms that should be in place to measure those benefits.

A

The project benefits management plan

96
Q

An outcome of actions behaviors products services or results that provide value to the sponsoring organization as well as to the projects intended beneficiaries

A

A project benefit

97
Q

The benefits management plan documents the following

A
  • Target benefits
  • Strategic alignment
  • Timeframe for realizing benefits
  • Benefits owner
  • Metrics
  • Assumptions
  • Risks
98
Q

Development and maintenance of the project benefits management plan is what type of activity

A

Iterative

99
Q

A document issued by the project sponsor that formally authorized the existence of a project and provides the project manager with authority to apply organizational resources the project activities

A

A project charter

100
Q

The document that explains how the project will be executed monitored and controlled

A

The project management plan

101
Q

What are three questions that key stakeholders and the project manager should answer

A

What does success look like for the project
How will success be measured
What factors may impact success

PMBOK 6th Edition (13 decks)

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