Chapter 10 Flashcards
The processes necessary to ensure that the information needs of the project and its stakeholders are met through development of artifacts and implementation of chicories designed to achieve effective information exchange.
Project communication management
What are the two parts of project communication management?
Developing a strategy to ensure communication is effective for stakeholders
Carrying out the activities necessary to implement the communication strategy
What are the project communication processes?
Plan communication management
Manage communications
Monitor communications
The process of developing an appropriate approach and plan for project communication activities based on the information needs of each stakeholder or group, available organizational assets, and needs of the project.
Plan communications management
The process of ensuring timely and appropriate collection, creation, distribution, storage, retrieval, management, monitoring, wnd the ultimate disposition of project information.
Manage communication
The process of ensuring the information needs of the project and its stakeholders are met.
Monitor communications
What is communication?
The exchange of information, intended or involuntary.
What are mechanisms by which information can be exchanged?
Written form Spoken Formal or informal Through gestures Through media Choice of words
Information can be exchanged in the form of?
Ideas
Instructions
Emotions
What are some examples of communication activities?
Meetings
Presentations
What are some examples of communication artifacts?
Emails
Social media
Project reports
Project documentation
What are some dimensions of communication activities ?
Internal External Formal Hierarchical focus Official Unofficial Written and oral
What are the different hierarchical focuses for communication activities?
Upward- senior management stakeholders
Downward- the team and others who will contribute to work of the project
Horizontal- peers of the project manager or team
How can misunderstandings be reduced ?
Through the 5Cs of written communication in composing traditional written or spoken messages.
What are the 5C’s of traditional (non-social media) written or spoken messages?
- Correct grammar and spelling
- Concise expression and elimination of excess words
- Clear purpose and expression directed to the needs of the reader
- Coherent logical flow of ideas
- Controlling flow of words and ideas
What communication skills support the 5Cs of communication?
- Listening Actively
- Awareness of cultural and personal differences
- Identifying, setting, and managing stakeholder expectations
- Enhancement of skills
What are the fundamental attributes of communication?
Clarity on the purpose of the communication-defining it’s purpose
Understanding as much as possible about the receiver of the communications, meeting needs, and preferences
Monitoring and measuring the effectiveness of the communication
What are some trends and emerging practices in project communication management?
Inclusion of stakeholders in project reviews
Inclusion of stakeholders in project meetings
Increased use of social computing
Multifaceted approaches to communication
How is communication in an agile/ adaptive environment?
Communication is done frequently and quickly to keep up with elements of ambiguity and change
What are some tailoring considerations for project communication management?
Stakeholders Physical location Communication technology Language Knowledge management
The process of developing an appropriate approach and plan for project communications activities based on the information needs of each stakeholder or group, available organizational assets, and the needs of the project.
Plan communication management
What is the key benefit of the plan communications management process?
A documented approach to effective ply and efficiently engage stakeholders by presenting relevant information in a timely manner.
When should the communications management plan be reviewed and or modified?
When the stakeholder community changes or at the start of each new project phase.
When is communications planning typically performed on most projects?
Very early, during stakeholder identification and project management plan development.
What are the tools and techniques for plan communications management?
- Expert judgment
- Communication requirements analysis
- Communication technology
- Communication models
- Communication methods
- Interpersonal and team skills
- Data representation
- Meetings
What does Communication requirements analysis do ?
Determines the information needs of the project stakeholders
How are communication requirements defined for analysis
Combining the type and format of information needed with an analysis of the value of the information
What are factors that can affect the choice of communication technology?
- Urgency of the need for information
- Availability and reliability of technology
- Ease of use
- Project environment
- Sensitivity and confidentiality of the information
What is the most basic liner form of communication?
Sender and receiver
What is the sender received communication model concerned with?
That the message I delivered, rather than understood.
What is the sequence of steps in a basic communication model is?
Encode
Transmit message
Decode