Ch5 - Planning / Collect Requirements (5.3)

Question 1

What is a requirement?

Answer 1

Business processes are decomposed into individual requirements. Requirements are simply a capability needed to deliver a product and/or service.

Question 2

What is the process of determining, documenting, and managing stakeholder needs and requirements to meet objectives called?

Answer 2

Collect Requirements process

Question 3

What is the key benefit of the Collect Requirements process?

Answer 3

It provides the basis for defining the scope.

Question 4

When is the Collect Requirements process done?

Answer 4

once or at predefined points in the project

Question 5

A project’s success is directly influenced by active stakeholder
involvement in what activities related to the Collect Requirements process?

Answer 5

The discovery and decomposition of needs into project and product requirements.

Question 6

What do requirements generally include?

Answer 6

Conditions or capabilities that are required to be present in a product, service, or result to satisfy an agreement.

The quantified and documented needs and expectations of the
sponsor, customer, and other stakeholders.

Question 7

What 5 areas do Requirements become the foundation of?
(WBS, C, S, Q, P)

Answer 7

1. Work breakdown structure (WBS)
2. Cost
3. Schedule
4. Quality planning
5. Procurement

Question 8

What business document input is related to the Collect Requirements process?
(BC)

Answer 8

1. Business case

Question 9

Name 7 inputs for the Collect Requirements process?
(PC, PMP, PD, BD, A, EEF, OPA)

Answer 9

1. Project charter
2. Project Management Plan
3. Project documents
4. Business documents
5. Agreements
6. Enterprise Environmental factors
7. Organizational Process Assets

Question 10

What project managment plan inputs are related to the Collect Requirements process?
(SMP, RMP, SEP)

Answer 10

1. Scope management plan
2. Requirements management plan
3. Stakeholder engagement plan

Question 11

What project documents inputs are related to the Collect Requirements process?
(AL, LLR, SR)

Answer 11

1. Assumption log
2. Lessons learned register
3. Stakeholder register

Question 12

What business document input is related to the Collect Requirements process?

Answer 12

Business Case

It provides information about the project’s objectives, stakeholders, risks, and constraints, which can help to inform the requirements gathering process.

Question 13

What Subsidiary Mangement Plan establishes how stakeholders will be engaged in project decisions and execution?

Answer 13

Stakeholder Engagement Plan

Question 14

What project document includes the identification, assessment, and classification of project stakeholders?

Answer 14

Stakeholder Register

Question 15

Name 3 areas of information collected in a Stakeholder Register?
(ID, AI, SC)

Answer 15

1. Identification information - Name, title, location, role
2. Assessment information - Major requirements, expectations, influence, phase of project to be impacted by
3. Stakeholder classification - based on model chosen by the Project Manager

Question 16

What is project document used to record all assumptions and constraints throughout the project life cycle?

Answer 16

Assumptions Log

Question 17

What is a project document used to record knowledge gained during a project so that it can be used in the current project and entered into the lessons learned repository?

Answer 17

Lessons Learned Register

Question 18

Name 6 Tools & Technique used in the Collect Requirements process?
(EJ, DG, DA, DM, DR, ITS)

Answer 18

1. Expert judgement
2. Data gathering
3. Data analysis
4. Decision making
5. Data representation
6. Interpersonal and team skills

Question 19

Name 5 Data Gathering techniques used in the Collect Requirements process?
(B,I,FG,QS,B)

Answer 19

1. Brainstorming
2. Interviews
3. Focus groups
4. Questionaires and surveys
5. Benchmarking

Question 20

Name a Data Analysis technique used in the Collect Requirements process?

Answer 20

Document Analysis

Question 21

What does Document Analysis require?

Answer 21

Reviewing and assessing any relevant documented information.

Question 22

Name 2 Decision Making techniquest used in the Collect Requirements process?

Answer 22

1. Voting
2. Multicriteria decision analysis

Question 23

What decision making technique utilizes a decision matrix to provide a systematicanalytical approach for establishing criteria, such as risk levels, uncertainty, and valuation, to evaluate and rank many ideas?

Answer 23

Multicriteria Decision Analysis

Question 24

Name 2 Data Representation techniques used in the Collect Requirements process?

Answer 24

1. Affinity Diagrams
2. Mind Mapping

Question 25

What is a Data Representation technique that allows large numbers of ideas to be classified into groups for review and analysis?

Answer 25

Affinity Diagrams

Question 26

What Data Representation technique consolidates ideas created through individual brainstorming sessions into a single map to reflect commonality and differences in understanding and to generate new ideas?

Answer 26

Mind Mapping

Question 27

Name 3 Interpersonal & Team Skill techniques used in the Collect Requirements process?

Answer 27

1. Nominal Group Technique 2. Observation / Conversations with stakeholders 3. Facilitation These techniques can help project teams to uncover the most important constraints for any project and ensure that all stakeholders have a voice in the requirements gathering process.

Question 28

What is a technique that enhances brainstorming with a voting process used to rank the most useful ideas for further brainstorming or for prioritization?

Answer 28

Nominal Group Technique

Question 29

What are 4 steps of the Nominal Group Technique?

Answer 29

1. Question / Problem Statement 2. Moderator writes down ideas on flip chart 3. Each idea discussed 4. Individuals vote privately to prioritize ideas (scale of 1-5, may take multiple rounds)

Question 30

What is a technique that builds consensus and overcome obstacles, such as difficult group dynamics, and maintain interest and enthusiasm among group members?

Answer 30

Facilitation

Question 31

Name 5 things a Facilitator ensures? (P, MU, I, R, F)

Answer 31

1. Participation 2. Mutual understanding 3. Inclusivity - all contributions considered 4. Results have full buy-in 5. Follow through on results

Question 32

Name 2 outputs of the Collect Requirements process?

Answer 32

1. Requirements documentation 2. Requirements Traceability Matrix

Question 33

What is a description of how individual requirements meet the business need for the project?

Answer 33

Requirements Documentation

Question 34

Name 6 possible classifications of Requirements? (BR, SR, SR, TRR, PR, QR)

Answer 34

1. Business requirements - higher-level needs of the organization such as issues, opportunities, reasons why a project has been undertaken 2. Stakeholder requirements - needs of a stakeholder 3. Solution requirements - features, functions, characteristics 4. Transition and readiness requirements - temp capabilities such as data conversion and training requirements 5. Project requirements - milestone dates, contractual obligations, constraints 6. Quality requirements - tests, certifications, validations

Question 35

What are business processes?

Answer 35

plans, processes, policies, procedures and knowledge bases specific to and used by an organization. Ex: local laws, commercial databases, academic research, industry standards, currency exchange rates, working conditions

Question 36

What are 4 types of business processes? (OMSS)

Answer 36

1. Operational - manufacturing, delivery - generate revenue 2. Management - responsible for planning, monitoring, managing, and controlling the core and supporting processes from start to end - continuous improvement 3. Support - HR, finance, admin, ops - help expand the business 4. Strategic

Question 37

What describes: * the requirements artifacts, * requirement types (including attributes), * the requirements management process, * and the metrics and tools to be used for measuring, reporting, and controlling changes to the requirements.

Answer 37

RMP - Requirements Management Plan

Question 38

What are 9 steps of the Requirements Management process? (IS, GR, AR, DR, BR, MR, CC, RRC)

Answer 38

1. Identify stakeholders 2. Gather requirements 3. Analyze requirements 4. Specify / document requirements 5. Baseline requirement groups (agree / sign-off) 6. Monitor / track requirements 7. Manage and control changes 8. Report requirements compliance

Question 39

Business processes are decomposed into requirements through the process of...

Answer 39

Requirements Elicitation

Question 40

What is a discovery process used to bring forward or produce information relevant to the project or program by drawing out information from stakeholders and other sources?

Answer 40

Elicitation

Question 41

What aims to identify the causes of the business problem or the reasons for addressing an opportunity, as well as the information to be used to derive a sufficient level of requirements to enable a solution to be developed and implemented?

Answer 41

Requirements Elicitation