Ch5 - Planning / Collect Requirements (5.3) Flashcards
5.3 Collect Requirements
What is a requirement?
Business processes are decomposed into individual requirements. Requirements are simply a capability needed to deliver a product and/or service.
What is the process of determining, documenting, and managing stakeholder needs and requirements to meet objectives called?
Collect Requirements process
What is the key benefit of the Collect Requirements process?
It provides the basis for defining the scope.
When is the Collect Requirements process done?
once or at predefined points in the project
A project’s success is directly influenced by active stakeholder
involvement in what activities related to the Collect Requirements process?
The discovery and decomposition of needs into project and product requirements.
What do requirements generally include?
Conditions or capabilities that are required to be present in a product, service, or result to satisfy an agreement.
The quantified and documented needs and expectations of the
sponsor, customer, and other stakeholders.
What 5 areas do Requirements become the foundation of?
(WBS, C, S, Q, P)
- Work breakdown structure (WBS)
- Cost
- Schedule
- Quality planning
- Procurement
What business document input is related to the Collect Requirements process?
(BC)
- Business case
Name 7 inputs for the Collect Requirements process?
(PC, PMP, PD, BD, A, EEF, OPA)
- Project charter
- Project Management Plan
- Project documents
- Business documents
- Agreements
- Enterprise Environmental factors
- Organizational Process Assets
What project managment plan inputs are related to the Collect Requirements process?
(SMP, RMP, SEP)
- Scope management plan
- Requirements management plan
- Stakeholder engagement plan
What project documents inputs are related to the Collect Requirements process?
(AL, LLR, SR)
- Assumption log
- Lessons learned register
- Stakeholder register
What business document input is related to the Collect Requirements process?
Business Case
It provides information about the project’s objectives, stakeholders, risks, and constraints, which can help to inform the requirements gathering process.
What Subsidiary Mangement Plan establishes how stakeholders will be engaged in project decisions and execution?
Stakeholder Engagement Plan
What project document includes the identification, assessment, and classification of project stakeholders?
Stakeholder Register
Name 3 areas of information collected in a Stakeholder Register?
(ID, AI, SC)
- Identification information - Name, title, location, role
- Assessment information - Major requirements, expectations, influence, phase of project to be impacted by
- Stakeholder classification - based on model chosen by the Project Manager
What is project document used to record all assumptions and constraints throughout the project life cycle?
Assumptions Log
What is a project document used to record knowledge gained during a project so that it can be used in the current project and entered into the lessons learned repository?
Lessons Learned Register
Name 6 Tools & Technique used in the Collect Requirements process?
(EJ, DG, DA, DM, DR, ITS)
- Expert judgement
- Data gathering
- Data analysis
- Decision making
- Data representation
- Interpersonal and team skills
Name 5 Data Gathering techniques used in the Collect Requirements process?
(B,I,FG,QS,B)
- Brainstorming
- Interviews
- Focus groups
- Questionaires and surveys
- Benchmarking
Name a Data Analysis technique used in the Collect Requirements process?
Document Analysis
What does Document Analysis require?
Reviewing and assessing any relevant documented information.
Name 2 Decision Making techniquest used in the Collect Requirements process?
- Voting
- Multicriteria decision analysis
What decision making technique utilizes a decision matrix to provide a systematicanalytical approach for establishing criteria, such as risk levels, uncertainty, and valuation, to evaluate and rank many ideas?
Multicriteria Decision Analysis
Name 2 Data Representation techniques used in the Collect Requirements process?
- Affinity Diagrams
- Mind Mapping
What is a Data Representation technique that allows large numbers of ideas to be classified into groups for review and analysis?
Affinity Diagrams
What Data Representation technique consolidates ideas created through individual brainstorming sessions into a single map to reflect commonality and differences in understanding and to generate new ideas?
Mind Mapping
Name 3 Interpersonal & Team Skill techniques used in the Collect Requirements process?
- Nominal Group Technique
- Observation / Conversations with stakeholders
- Facilitation
These techniques can help project teams to uncover the most important constraints for any project and ensure that all stakeholders have a voice in the requirements gathering process.
What is a technique that enhances brainstorming with a voting process used
to rank the most useful ideas for further brainstorming or for prioritization?
Nominal Group Technique
What are 4 steps of the Nominal Group Technique?
- Question / Problem Statement
- Moderator writes down ideas on flip chart
- Each idea discussed
- Individuals vote privately to prioritize ideas (scale of 1-5, may take multiple rounds)
What is a technique that builds consensus and overcome obstacles, such as difficult group dynamics, and maintain interest and enthusiasm among group members?
Facilitation
Name 5 things a Facilitator ensures?
(P, MU, I, R, F)
- Participation
- Mutual understanding
- Inclusivity - all contributions considered
- Results have full buy-in
- Follow through on results
Name 2 outputs of the Collect Requirements process?
- Requirements documentation
- Requirements Traceability Matrix
What is a description of how individual requirements meet the business
need for the project?
Requirements Documentation
Name 6 possible classifications of Requirements?
(BR, SR, SR, TRR, PR, QR)
- Business requirements - higher-level needs of the organization such as issues, opportunities, reasons why a project has been undertaken
- Stakeholder requirements - needs of a stakeholder
- Solution requirements - features, functions, characteristics
- Transition and readiness requirements - temp capabilities such as data conversion and training requirements
- Project requirements - milestone dates, contractual obligations, constraints
- Quality requirements - tests, certifications, validations
What are business processes?
plans, processes, policies, procedures and knowledge bases specific to and used by an organization.
Ex: local laws, commercial databases, academic research, industry standards, currency exchange rates, working conditions
What are 4 types of business processes?
(OMSS)
- Operational - manufacturing, delivery - generate revenue
- Management - responsible for planning, monitoring, managing, and controlling the core and supporting processes from start to end - continuous improvement
- Support - HR, finance, admin, ops - help expand the business
- Strategic
What describes:
* the requirements artifacts,
* requirement types (including attributes),
* the requirements management process,
* and the metrics and tools to be used for measuring, reporting, and controlling changes to the requirements.
RMP - Requirements Management Plan
What are 9 steps of the Requirements Management process?
(IS, GR, AR, DR, BR, MR, CC, RRC)
- Identify stakeholders
- Gather requirements
- Analyze requirements
- Specify / document requirements
- Baseline requirement groups (agree / sign-off)
- Monitor / track requirements
- Manage and control changes
- Report requirements compliance
Business processes are decomposed into requirements through the process of…
Requirements Elicitation
What is a discovery process used to bring forward or produce information relevant to the project or program by drawing out information from stakeholders and other sources?
Elicitation
What aims to identify the causes of the business problem or the reasons for addressing an opportunity, as well as the information to be used to derive a sufficient level of requirements to enable a solution to be developed and implemented?
Requirements Elicitation
