Ch4 - Initiating (1.0)

Question 1

What process is known as the process for developing the document that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities.

Answer 1

Develop Project Charter

Question 2

What process provides a direct link between the project and the strategic objectives of the organization.

Answer 2

Develop Project Charter

Question 3

What process creates a formal record of the project, and
shows the organizational commitment to the project.

Answer 3

Develop Project Charter

Question 4

(BC, BMP, A, EEF, OPA)

Name 5 inputs to the Develop Project Charter process?

(BC, BMP, A, EEF, OPA)

(BC, BMP, A, EEF, OPA)

Answer 4

1. Business Case (business docs)
2. Benefits Management Plan (business docs)
3. Agreements
4. Enterprise Environmental Factors
5. Organizational process assets

Question 5

Name 4 Tools & Techniques used during the Develop Project Charter process?
(EJ, DG, ITS, M)

Answer 5

1. Expert Judgement
2. Data Gathering
3. Interpersonal & Team Skills
4. Meetings

Question 6

Name 2 Outputs of the Develop Project Charter process?

Answer 6

1. Project Charter
2. Assumption Log

Question 7

Projects are initiated by whom?

Answer 7

an entity external to the project such as:

• a sponsor
• program or project management office (PMO)
• a portfolio governing body chairperson or authorized representative

Question 8

Projects are initited in response to what 2 things?

Answer 8

1. Internal Business Needs
2. External Influences

Question 9

What two processes are part of the Initiation Process Group?
(DPC, IS)

Answer 9

1. Develop Project Charter
2. Identify Stakeholders

Question 10

What process involves identifying project stakeholders regularly and analyzing and documenting relevant information?

Answer 10

Identify Stakeholders

Question 11

Name 5 areas of information that is gathered during the Identify Stakeholder process?

(Int, Inv, Id, Inf, PI)

Answer 11

1. Interests
2. Involvement
3. Interdependencies
4. Influence
5. Potential impact on project success

Question 12

What is the key benefit to the Identify Stakeholder process?

Answer 12

It enables the project team to identify the appropriate focus for engagement of each stakeholder or group of stakeholders.

Question 13

Name 7 inputs to the Identify Stakeholder process?

(PC, BD, PMP, PD, A, EEF, OPA)

Answer 13

1. Project charter
2. Business documents (BC, BMP)
3. Project management plan (CMP, SEP)
4. Project documents (CL, IL, RD)
5. Agreements
6. Enterprise environmental factors (EEF)
7. Organizational process assets (OPA)

see figure 4-5 data flow diagram on pg75

Question 14

What input to the Identify Stakeholder process do the Communications Plan and the Stakeholder Engagement Plan fall under?

Answer 14

Project Management Plan

Question 15

What input to the Identify Stakeholder process do the Change Log, Issue Log, and Requirements Documentation fall under?

Answer 15

Project Documents

Question 16

Name 5 Tools & Techniques used in the Identify Stakeholder process?

(EJ, DG, DA, DR, M)

Answer 16

1. Expert judgement
2. Data gathering
3. Data analysis
4. Data representation
5. Meetings

Question 17

What Tool or Technique related to the Identify Stakeholder process do Questionaires, Surveys and Brainstorming fall under?

Answer 17

Data Gathering

Question 18

What Tool or Technique related to the Identify Stakeholder process do Stakeholder Analysis and Document Analysis fall under?

Answer 18

Data anyalysis

Question 19

What Tool or Technique related to the Identify Stakeholder process does Stakeholder Mapping / Representation fall under?

Answer 19

Data Representation

Question 20

Name 4 outputs related to the Identify Stakeholder process?
(SR, CR, PMPu, PDu)

Answer 20

1. Stakeholder register (project documents)
2. Change requests (perform integrated change control)
3. Project management plan updates (project mgt plan)
4. Project doucments updates (project documents)

Question 21

Name 4 areas related to the Project Management Plan that are updated as an output of the Identfiy Stakeholder process?
(RMP,CMP, RMP, SEP)

Answer 21

1. Requirements management plan
2. Communications management plan
3. Risk management plan
4. Stakeholder engagement plan

Question 22

Name 3 project documents that are updated as an output of the Identfiy Stakeholder process?
(AL, IL, RR)

Answer 22

1. Assumption log
2. Issue log
3. Risk register

Question 23

When should the Identify Stakeholder process occur?

Answer 23

This process frequently occurs for the first time in a project either prior to or at the same time the project charter is developed and approved.

And then repeated when necessary but also at the start of each phase.

Question 24

What else should happen each time the Identify Stakeholder process is repeated?

Answer 24

The project management plan components and
project documents should be consulted to identify relevant project stakeholders.

Question 25

What is used to record all assumptions and constraints throughout
the project life cycle?

Answer 25

Assumption Log

Question 26

What is an assumption?

Answer 26

A factor in the planning process that is considered to be true, real, or certain, without proof or demonstration.

Question 27

What is a project document where information about issues is recorded and monitored?

Answer 27

Issue Log

Question 28

What is an issue?

Answer 28

A current condition or situation that may have an impact on the project objectives.