Basics Flashcards
Agreements
What is Contract MoU letters of agreement verbal agreements email
project document that
Records assumptions and constraints
What the Assumption Log
Benefits Mgmt Plan
Defines processes for creating, maximizing, and sustaining project benefits
Business Case
Business Document
Used to create charter
Business Standpoint: Do the expected outcomes justify the required investment?
May contain Business Need and/or cost:benefit analysis
What are typical business needs
ME-CLOTS Market Demand Ecological Impacts Customer Request Legal Requirement Organizational Need Technological Advance Social Need
Charter
Issued by project initiator or sponsor
Formally authorizes existence of project
Provided PM with authority to apply organizational resources
What is purpose of “Agreements”
Defines initial intentions of project
How are Agreements documented
Contract MoU letters of agreement verbal agreements email
What do you need to apply project resources, expend funds, make decisions, and give approvals
Authority
If a modification to a baseline is not formally controlled, do you need to submit a “change request”
No; only formally controlled
Once the PMP is approved, do you need to submit a change request to update it?
Yes; it’s a formally controlled document
Change Control
Process whereby mods to docs, deliverables, or baselines are identified, documented and approved or rejected
Is the Change Mgmt Plan part of the PMP
Yes
What document establishes the Change Control Board
Change Mgmt Plan
Is a Claim always from the Seller to the Buyer?
No
Goes both ways
How can a claim be made
Request
Demand
Assertion
What is the numbering system used to uniquely identify each component of the WBS
Code of Accounts
How do we determine, document, and manage Stakeholder needs and requirements
Collect Rqmts
What document obligates the seller to deliver, and the buyer to pay for it
Contract
Control
Compares actual performance with planned performance
Analyzes variances
Assesses trends to affect process improvements
Evaluates possible alternatives
Rcmds appropriate corrective action
What process develops a detailed description of the project
Define Scope
EEFs
Conditions not under the immediate control of the project team
Influence, constrain, or direct the project
What Process provides the deliverables
Execution
What process provides work performance information
Execution
What process directs, manages, performs and accomplishes the project work
Execution
What does an influence diagram show?
Causal influences
Time ordering of events
other relationships between variables and outcomes
John just quit before completing key activities. Where do record this problem
Issue Log
When is product undergoing an incremental life cycle complete?
Only after final iteration
I understand my scope in general terms
I intend to modify time and cost estimates as my team better understands the product. What kind of lifecycle should I use
Iterative
Where is the knowledge gained during a project saved?
Lessons Learned Register
Monitor
Collect project performance data
Produce performance measures
Report and disseminate performance information
Predictive Life Cycle
Scope, Time and cost determined in early phases of life cycle
Product
Artifact that is produced and quantifiable
Why do we group things under a “Program?”
To manage them in a coordinated manner to obtain benefits not available from managing them individually
What is an iterative process of increasing level of project detail IN A PMP (not a project!) as greater amounts of information and more accurate estimates are available
Progressive elaboration
What is an iterative process of increasing level of project detail in a PMP as greater amounts of information and more accurate estimates are available
Progressive elaboration
What document identifies working days and shifts for scheduled activities
Project Calendar
Who issues the project charter
Project Initiator or Sponsor
What formally authorizes the existence of a project
Project Charter
What does the project manager need before he has the authority to apply organization resources to project activities
Project Charter
Project Phase
Collection of logically related project activities that culminates in the completion of one or more deliverables
What do we all the work performed to deliver a product, with the specified features?
Project Scope
What is a condition or capability necessary to be present in a product to satisfy a need
Requirement
Is a resource only a physical item?
No; it includes people too.
If I am planning the work to be accomplished in the near term in detail, but the later work is planned at a higher level, what kind of planning am I doing?
Rolling Wave Planning
Rolling Wave Planning
Plan near-term work in detail
Plan latter work at higher level
Do changes to the schedule baseline need to go through change management process
Yes
What do we use as a basis for comparison of actual results to the schedule
Schedule Baseline
Scope
The sum of the products, services and results to be provided as a project
Scope Baseline
Approved version of
Scope Statement
WBS
WBS Dictionary
If a person is not affected by a project, but perceives themselves as being affected, is he a stakeholder?
Yes
An entity that may affect, be affected by, or perceive themselves to be affected by a decision, activity, or outcome of a project, program, or portfolio?
Stakeholder
What does a sponsor provide
Resources
Champions the project
Navigates the politics
What is the document that records team values, agreements, and operating guidelines, as well as establishing clear expectations regarding acceptable behavior by project team members
Team Charter
To Complete Performance Index
Cost performance required with remaining resources
The ratio of the cost to finish the work to the remaining budget
What is the difference between validation and verification
Validation is the assurance that a project meets customer needs (Is it fit for use)
Verification evaluates if a product complies with a regulation, requirement, specification, or imposed condition (Does it meet rqmts)
WBS Dictionary
Provides detailed deliverable, activity and scheduling information about each component of the WBS
Work breakdown Structure
Hierarchical Decomposition of the total scope of the work to be accomplished
Elements of Project Charter
KPP SPOKE SHOP
Key stakeholder list
Project Purpose and justification
Preapproved Financial resources
Summary Milestone Schedule Project approval rqmts Objectives Key Deliverables EXIT Criteria
Sponsor Name and Authority Level
High Level Rqmts
Overall project risk
Project Manager Name and Authority Level
Does the PM participate in charter development?
Yes
What is the desired future state of an organization, program or project called
Vision
What is the purpose of an organization, program or project
Mission
Work Performance Data
Raw data
Comes only from “Direct and Manage Work” process
Output of project execution
What is an input to Controlling Processes
Work Performance Data
What do we create when we analyze work performance data and compare it to baselines to get useful information
Work Performance Information
What do we input to “Monitor and Control” project work: Data, Information, or Reports?
Work Performance Information
This is produced only by monitoring and controlling processes
Work Performance Information
What is an output of “Monitor and Control”: Data, Information, or Reports
Performance Reports
What is the relationship between inputs and outputs
An input to one process is often an output of that process
An output of one process is often an input to another process
Project Management Information System
An information system consisting of the tools and techniques used to gather, integrate, and disseminate the outputs of the project management processes
It’s a TOOL
Temporary and Unique
Projects
Purpose is to meet objectives and then terminate
Projects
Ongoing
Operations
Produce standard products or repetitive service
Operations
Purpose is to sustain the business
Operations
Triple constraint
Scope
Time
Cost
6 Constraints
Budget Quality Resources Risk Schedule Scope
What kind of PMO provides low control, provides the support the project needs (e.g. training)
Supportive PMO
What kind of PMO provides moderate control and requires compliance
Controlling PMO
What kind of PMO provides high control wherein it actually manages projects
Directive PMO
Project Scope Statement
Project Scope description
Project Deliverables
Acceptance Criteria
Project Exclusions
Where can I find a list of Project Exclusions
Scope Statement
Where can I find Project Purpose and justification
Project Charter
Alyssa is looking at s a summation of overall project risk. What is she looking at
Project Charter
Marsha is nearing the end of her project and needs to review the exit criteria. What document is she looking for
Project Charter
Nedim is looking for the Key Stakeholder list at the beginning of his project. What document has that information
Project Charter
What is the work defined at the lowest level of the WBS called
Work Package
Who champions project
Sponsor
Joan is in an organization where she is looking at the interdependence among various projects. What org is she in?
Program Office
Josh is working in an organization looking at various programs and projects. Some are related to each other and some are not. Nor do any depend on another. What kind of organization is he in?
Portfolio Office
Are often Documents
What are Inputs and Outputs
This is always a Tool and Technique
…Analysis
PMP is always an input
to any process that starts with “Plan…” ; often the x.1 sub-processes
If I have the PMP coming in to a process that starts with a “Plan…”
Take the name of that process and make it an output…e.g. “Plan SCOPE Management”; becomes SCOPE Mgmt Plan
If I have the PMP coming in to a process that starts with a “Plan…”
Take the name of that process and make it an output…e.g. “Plan SCOPE Management”; becomes SCOPE Mgmt Plan…except for Integration
“What is an output of Plan Requirements Mgmt?”
Requirement Management Plan
What is an output of Plan Cost Mgmt?”
Cost Mgmt Plan
One output of one process is the Quality Mgmt Plan. What is the corresponding process?
Plan Quality Mgmt
An output of one process is the Communications Mgmt Plan. What is the corresponding process.
Plan Communications Mgmt
What is an output of “Plan Risk Mgmt”
Risk Mgmt Plan
An output of one process is the Procurement Mgmt Plan. What is the corresponding process.
Plan Procurement Mgmt
An output of one process is the S/H Mgmt Plan. What is the corresponding process.
Plan S/H Mgmt
What are the components of the PMP
9 Knowledge Area Plans (No Integration)
4 Baseline
6 Other Documents
Procurement Mgmt Plan Quality Mgmt Plan Communications Mgmt Plan Cost Mgmt Plan Resource Mgmt Plan Risk Mgmt Plan Schedule Mgmt Plan Scope Mgmt Plan Stakeholder Mgmt Plan
Cost Baseline
Schedule Baseline
Scope Baseline
Performance Measurement baseline
Change Mgmt Plan Configuration Mgmt Plan Development Mgmt Plan Mgmt Reviews Project Life cycle Requirements Mgmt Plan
T or F. The integration Mgmt Plan is part of the PMP
False. There is no “Integration Mgmt Plan.” It’s just one of the 10 Processes
Where can you find the Requirements Mgmt Plan
PMP
Is “Requirements Mgmt Plan” one of the 10 Knowledge Areas?
No. The Rqmts Mgmt Plan is an input to the PMP
Where can I find the time-phased budget?
Cost Baseline
What do I use to compare to actual cost results?
Cost Baseline
How are Mgmt Reserves used in the Cost Baseline?
They’re not. The Cost Baseline does not factor in Mgmt Reserves.
How are Mgmt Reserves used?
Unforeseen work
What is the Cost Baseline
Approved version of PMP
Therefore to change, you need to go
through Change Mgmt
Time-Phased
No Mgmt Reserves
Used as comparison to actual results
What is ALWAYS an input to Monitoring and Controlling Knowledge Area
Work Performance Data (Except for Integration Mgmt)
What are the outputs of most “Monitoring and Controlling” Processes?
Work Performance INFORMATION
What are outputs on most “Executing,” “Monitoring and Controlling” processes?
Project Mgmt Plan Updates
Project Document Updates
“Project Mgmt Plan updates” are a X on most processes
Outputs
What process am I in if I am outputting Work Performance data?
Executing
What process am I in if I am ingesting Work Performance Data?
Monitoring & Controlling
24
What is The Number of sub-processes under Planning Process Group
2
What is the number of sub-processes under Initiating
2
What is the number of sub-processes under Initiating Process Group
10
What is the number of sub-processes under Executing Process Group
12
What is the number of Sub-processes under the M&C Process Group
1
What is the number of sub-processes under the Closing Project Group
Summary Milestone Schedule
What is part of the Charter
Key stakeholder list
What is part of the Charter
Project Purpose and justification
What is part of the Charter
Preapproved Financial resources
What is part of the Charter
Project approval rqmts
What is part of the charter
Project approval rqmts
What is part of the Charter
Objectives
What is part of the Charter
Key Deliverables
What is part of the Charter
EXIT Criteria
What is part of the Charter
Sponsor Name and Authority Level
What is part of the Charter
High Level Rqmts
What is part of the Charter
Overall project risk
What is part of the Charter
Project Manager Name and Authority Level
What is part of the Charter
What are the elements of the project charter
KPP SPOKE SHOP
Key stakeholder list
Project Purpose and justification
Preapproved Financial resources
Summary Milestone Schedule Project approval rqmts Objectives Key Deliverables EXIT Criteria
Sponsor Name and Authority Level
High Level Rqmts
Overall project risk
Project Manager Name and Authority Level
Documentation resulting from the project’s activities; e.g. PMP, scope, cost, schedule, project calendars, change mgmt documentation, etc.
What are project documents
documents required for an organization to maintain, operate, and support the product. They are either new or updates.
What are Operational and support documentation
Sum of inputs - Sum of the outputs
What is Net Present Value
Is completed outside the boundaries of the project
Charter
Perform project Assessment
What is a task in INITIATING PROCESS GROUP
Identify Key Stakeholders
What is a task in INITIATING PROCESS GROUP
perform stakeholder analysis
What is a task in INITIATING PROCESS GROUP
Identify high level risks, assumptions, and constraints
What is a task in INITIATING PROCESS GROUP
participate in the development of the project charter
What is a task in INITIATING PROCESS GROUP
Obtain project charter approval from the sponsor
What is a task in INITIATING PROCESS GROUP
Inform stakeholders of approved charter
What is a task in INITIATING PROCESS GROUP
