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PMP > Basics > Flashcards

Basics Flashcards

1
Q

Agreements

A 
What is
Contract
MoU
letters of agreement
verbal agreements
email
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2
Q

project document that

Records assumptions and constraints

A

What the Assumption Log

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3
Q

Benefits Mgmt Plan

A

Defines processes for creating, maximizing, and sustaining project benefits

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4
Q

Business Case

A

Business Document

Used to create charter

Business Standpoint: Do the expected outcomes justify the required investment?

May contain Business Need and/or cost:benefit analysis

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5
Q

What are typical business needs

A 
ME-CLOTS
Market Demand
Ecological Impacts
Customer Request
Legal Requirement
Organizational Need
Technological Advance
Social Need
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6
Q

Charter

A

Issued by project initiator or sponsor
Formally authorizes existence of project
Provided PM with authority to apply organizational resources

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7
Q

What is purpose of “Agreements”

A

Defines initial intentions of project

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8
Q

How are Agreements documented

A 
Contract
MoU
letters of agreement
verbal agreements
email
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9
Q

What do you need to apply project resources, expend funds, make decisions, and give approvals

A

Authority

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10
Q

If a modification to a baseline is not formally controlled, do you need to submit a “change request”

A

No; only formally controlled

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11
Q

Once the PMP is approved, do you need to submit a change request to update it?

A

Yes; it’s a formally controlled document

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12
Q

Change Control

A

Process whereby mods to docs, deliverables, or baselines are identified, documented and approved or rejected

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13
Q

Is the Change Mgmt Plan part of the PMP

A

Yes

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14
Q

What document establishes the Change Control Board

A

Change Mgmt Plan

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15
Q

Is a Claim always from the Seller to the Buyer?

A

No

Goes both ways

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16
Q

How can a claim be made

A

Request
Demand
Assertion

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17
Q

What is the numbering system used to uniquely identify each component of the WBS

A

Code of Accounts

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18
Q

How do we determine, document, and manage Stakeholder needs and requirements

A

Collect Rqmts

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19
Q

What document obligates the seller to deliver, and the buyer to pay for it

A

Contract

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20
Q

Control

A

Compares actual performance with planned performance

Analyzes variances

Assesses trends to affect process improvements

Evaluates possible alternatives

Rcmds appropriate corrective action

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21
Q

What process develops a detailed description of the project

A

Define Scope

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22
Q

EEFs

A

Conditions not under the immediate control of the project team

Influence, constrain, or direct the project

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23
Q

What Process provides the deliverables

A

Execution

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24
Q

What process provides work performance information

A

Execution

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25
Q

What process directs, manages, performs and accomplishes the project work

A

Execution

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26
Q

What does an influence diagram show?

A

Causal influences

Time ordering of events

other relationships between variables and outcomes

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27
Q

John just quit before completing key activities. Where do record this problem

A

Issue Log

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28
Q

When is product undergoing an incremental life cycle complete?

A

Only after final iteration

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29
Q

I understand my scope in general terms
I intend to modify time and cost estimates as my team better understands the product. What kind of lifecycle should I use

A

Iterative

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30
Q

Where is the knowledge gained during a project saved?

A

Lessons Learned Register

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31
Q

Monitor

A

Collect project performance data

Produce performance measures

Report and disseminate performance information

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32
Q

Predictive Life Cycle

A

Scope, Time and cost determined in early phases of life cycle

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33
Q

Product

A

Artifact that is produced and quantifiable

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34
Q

Why do we group things under a “Program?”

A

To manage them in a coordinated manner to obtain benefits not available from managing them individually

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35
Q

What is an iterative process of increasing level of project detail IN A PMP (not a project!) as greater amounts of information and more accurate estimates are available

A

Progressive elaboration

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36
Q

What is an iterative process of increasing level of project detail in a PMP as greater amounts of information and more accurate estimates are available

A

Progressive elaboration

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37
Q

What document identifies working days and shifts for scheduled activities

A

Project Calendar

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38
Q

Who issues the project charter

A

Project Initiator or Sponsor

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39
Q

What formally authorizes the existence of a project

A

Project Charter

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40
Q

What does the project manager need before he has the authority to apply organization resources to project activities

A

Project Charter

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41
Q

Project Phase

A

Collection of logically related project activities that culminates in the completion of one or more deliverables

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42
Q

What do we all the work performed to deliver a product, with the specified features?

A

Project Scope

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43
Q

What is a condition or capability necessary to be present in a product to satisfy a need

A

Requirement

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44
Q

Is a resource only a physical item?

A

No; it includes people too.

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45
Q

If I am planning the work to be accomplished in the near term in detail, but the later work is planned at a higher level, what kind of planning am I doing?

A

Rolling Wave Planning

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46
Q

Rolling Wave Planning

A

Plan near-term work in detail

Plan latter work at higher level

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47
Q

Do changes to the schedule baseline need to go through change management process

A

Yes

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48
Q

What do we use as a basis for comparison of actual results to the schedule

A

Schedule Baseline

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49
Q

Scope

A

The sum of the products, services and results to be provided as a project

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50
Q

Scope Baseline

A

Approved version of
Scope Statement
WBS
WBS Dictionary

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51
Q

If a person is not affected by a project, but perceives themselves as being affected, is he a stakeholder?

A

Yes

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52
Q

An entity that may affect, be affected by, or perceive themselves to be affected by a decision, activity, or outcome of a project, program, or portfolio?

A

Stakeholder

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53
Q

What does a sponsor provide

A

Resources
Champions the project
Navigates the politics

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54
Q

What is the document that records team values, agreements, and operating guidelines, as well as establishing clear expectations regarding acceptable behavior by project team members

A

Team Charter

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55
Q

To Complete Performance Index

A

Cost performance required with remaining resources

The ratio of the cost to finish the work to the remaining budget

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56
Q

What is the difference between validation and verification

A

Validation is the assurance that a project meets customer needs (Is it fit for use)

Verification evaluates if a product complies with a regulation, requirement, specification, or imposed condition (Does it meet rqmts)

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57
Q

WBS Dictionary

A

Provides detailed deliverable, activity and scheduling information about each component of the WBS

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58
Q

Work breakdown Structure

A

Hierarchical Decomposition of the total scope of the work to be accomplished

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59
Q

Elements of Project Charter

A

KPP SPOKE SHOP

Key stakeholder list
Project Purpose and justification
Preapproved Financial resources

Summary Milestone Schedule
Project approval rqmts
Objectives
Key Deliverables
EXIT Criteria

Sponsor Name and Authority Level
High Level Rqmts
Overall project risk
Project Manager Name and Authority Level

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60
Q

Does the PM participate in charter development?

A

Yes

61
Q

What is the desired future state of an organization, program or project called

A

Vision

62
Q

What is the purpose of an organization, program or project

A

Mission

63
Q

Work Performance Data

A

Raw data
Comes only from “Direct and Manage Work” process

Output of project execution

64
Q

What is an input to Controlling Processes

A

Work Performance Data

65
Q

What do we create when we analyze work performance data and compare it to baselines to get useful information

A

Work Performance Information

66
Q

What do we input to “Monitor and Control” project work: Data, Information, or Reports?

A

Work Performance Information

67
Q

This is produced only by monitoring and controlling processes

A

Work Performance Information

68
Q

What is an output of “Monitor and Control”: Data, Information, or Reports

A

Performance Reports

69
Q

What is the relationship between inputs and outputs

A

An input to one process is often an output of that process

An output of one process is often an input to another process

70
Q

Project Management Information System

A

An information system consisting of the tools and techniques used to gather, integrate, and disseminate the outputs of the project management processes

It’s a TOOL

71
Q

Temporary and Unique

A

Projects

72
Q

Purpose is to meet objectives and then terminate

A

Projects

73
Q

Ongoing

A

Operations

74
Q

Produce standard products or repetitive service

A

Operations

75
Q

Purpose is to sustain the business

A

Operations

76
Q

Triple constraint

A

Scope
Time
Cost

77
Q

6 Constraints

A 
Budget
Quality
Resources
Risk
Schedule
Scope
78
Q

What kind of PMO provides low control, provides the support the project needs (e.g. training)

A

Supportive PMO

79
Q

What kind of PMO provides moderate control and requires compliance

A

Controlling PMO

80
Q

What kind of PMO provides high control wherein it actually manages projects

A

Directive PMO

81
Q

Project Scope Statement

A

Project Scope description
Project Deliverables
Acceptance Criteria
Project Exclusions

82
Q

Where can I find a list of Project Exclusions

A

Scope Statement

83
Q

Where can I find Project Purpose and justification

A

Project Charter

84
Q

Alyssa is looking at s a summation of overall project risk. What is she looking at

A

Project Charter

85
Q

Marsha is nearing the end of her project and needs to review the exit criteria. What document is she looking for

A

Project Charter

86
Q

Nedim is looking for the Key Stakeholder list at the beginning of his project. What document has that information

A

Project Charter

87
Q

What is the work defined at the lowest level of the WBS called

A

Work Package

88
Q

Who champions project

A

Sponsor

89
Q

Joan is in an organization where she is looking at the interdependence among various projects. What org is she in?

A

Program Office

90
Q

Josh is working in an organization looking at various programs and projects. Some are related to each other and some are not. Nor do any depend on another. What kind of organization is he in?

A

Portfolio Office

91
Q

Are often Documents

A

What are Inputs and Outputs

92
Q

This is always a Tool and Technique

A

…Analysis

93
Q

PMP is always an input

A

to any process that starts with “Plan…” ; often the x.1 sub-processes

94
Q

If I have the PMP coming in to a process that starts with a “Plan…”

A

Take the name of that process and make it an output…e.g. “Plan SCOPE Management”; becomes SCOPE Mgmt Plan

95
Q

If I have the PMP coming in to a process that starts with a “Plan…”

A

Take the name of that process and make it an output…e.g. “Plan SCOPE Management”; becomes SCOPE Mgmt Plan…except for Integration

96
Q

“What is an output of Plan Requirements Mgmt?”

A

Requirement Management Plan

97
Q

What is an output of Plan Cost Mgmt?”

A

Cost Mgmt Plan

98
Q

One output of one process is the Quality Mgmt Plan. What is the corresponding process?

A

Plan Quality Mgmt

99
Q

An output of one process is the Communications Mgmt Plan. What is the corresponding process.

A

Plan Communications Mgmt

100
Q

What is an output of “Plan Risk Mgmt”

A

Risk Mgmt Plan

101
Q

An output of one process is the Procurement Mgmt Plan. What is the corresponding process.

A

Plan Procurement Mgmt

102
Q

An output of one process is the S/H Mgmt Plan. What is the corresponding process.

A

Plan S/H Mgmt

103
Q

What are the components of the PMP

A

9 Knowledge Area Plans (No Integration)
4 Baseline
6 Other Documents

Procurement Mgmt Plan
Quality Mgmt Plan
Communications Mgmt Plan
Cost Mgmt Plan
Resource Mgmt Plan
Risk Mgmt Plan
Schedule Mgmt Plan
Scope Mgmt Plan
Stakeholder Mgmt Plan

Cost Baseline
Schedule Baseline
Scope Baseline
Performance Measurement baseline

Change Mgmt Plan
Configuration Mgmt Plan
Development Mgmt Plan
Mgmt Reviews
Project Life cycle
Requirements Mgmt Plan
104
Q

T or F. The integration Mgmt Plan is part of the PMP

A

False. There is no “Integration Mgmt Plan.” It’s just one of the 10 Processes

105
Q

Where can you find the Requirements Mgmt Plan

A

PMP

106
Q

Is “Requirements Mgmt Plan” one of the 10 Knowledge Areas?

A

No. The Rqmts Mgmt Plan is an input to the PMP

107
Q

Where can I find the time-phased budget?

A

Cost Baseline

108
Q

What do I use to compare to actual cost results?

A

Cost Baseline

109
Q

How are Mgmt Reserves used in the Cost Baseline?

A

They’re not. The Cost Baseline does not factor in Mgmt Reserves.

110
Q

How are Mgmt Reserves used?

A

Unforeseen work

111
Q

What is the Cost Baseline

A

Approved version of PMP
Therefore to change, you need to go
through Change Mgmt

Time-Phased

No Mgmt Reserves

Used as comparison to actual results

112
Q

What is ALWAYS an input to Monitoring and Controlling Knowledge Area

A

Work Performance Data (Except for Integration Mgmt)

113
Q

What are the outputs of most “Monitoring and Controlling” Processes?

A

Work Performance INFORMATION

114
Q

What are outputs on most “Executing,” “Monitoring and Controlling” processes?

A

Project Mgmt Plan Updates

Project Document Updates

115
Q

“Project Mgmt Plan updates” are a X on most processes

A

Outputs

116
Q

What process am I in if I am outputting Work Performance data?

A

Executing

117
Q

What process am I in if I am ingesting Work Performance Data?

A

Monitoring & Controlling

118
Q

24

A

What is The Number of sub-processes under Planning Process Group

119
Q

2

A

What is the number of sub-processes under Initiating

120
Q

2

A

What is the number of sub-processes under Initiating Process Group

121
Q

10

A

What is the number of sub-processes under Executing Process Group

122
Q

12

A

What is the number of Sub-processes under the M&C Process Group

123
Q

1

A

What is the number of sub-processes under the Closing Project Group

124
Q

Summary Milestone Schedule

A

What is part of the Charter

125
Q

Key stakeholder list

A

What is part of the Charter

126
Q

Project Purpose and justification

A

What is part of the Charter

127
Q

Preapproved Financial resources

A

What is part of the Charter

128
Q

Project approval rqmts

A

What is part of the charter

129
Q

Project approval rqmts

A

What is part of the Charter

130
Q

Objectives

A

What is part of the Charter

131
Q

Key Deliverables

A

What is part of the Charter

132
Q

EXIT Criteria

A

What is part of the Charter

133
Q

Sponsor Name and Authority Level

A

What is part of the Charter

134
Q

High Level Rqmts

A

What is part of the Charter

135
Q

Overall project risk

A

What is part of the Charter

136
Q

Project Manager Name and Authority Level

A

What is part of the Charter

137
Q

What are the elements of the project charter

A

KPP SPOKE SHOP

Key stakeholder list
Project Purpose and justification
Preapproved Financial resources

Summary Milestone Schedule
Project approval rqmts
Objectives
Key Deliverables
EXIT Criteria

Sponsor Name and Authority Level
High Level Rqmts
Overall project risk
Project Manager Name and Authority Level

138
Q

Documentation resulting from the project’s activities; e.g. PMP, scope, cost, schedule, project calendars, change mgmt documentation, etc.

A

What are project documents

139
Q

documents required for an organization to maintain, operate, and support the product. They are either new or updates.

A

What are Operational and support documentation

140
Q

Sum of inputs - Sum of the outputs

A

What is Net Present Value

141
Q

Is completed outside the boundaries of the project

A

Charter

142
Q

Perform project Assessment

A

What is a task in INITIATING PROCESS GROUP

143
Q

Identify Key Stakeholders

A

What is a task in INITIATING PROCESS GROUP

144
Q

perform stakeholder analysis

A

What is a task in INITIATING PROCESS GROUP

145
Q

Identify high level risks, assumptions, and constraints

A

What is a task in INITIATING PROCESS GROUP

146
Q

participate in the development of the project charter

A

What is a task in INITIATING PROCESS GROUP

147
Q

Obtain project charter approval from the sponsor

A

What is a task in INITIATING PROCESS GROUP

148
Q

Inform stakeholders of approved charter

A

What is a task in INITIATING PROCESS GROUP

PMP (16 decks)

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