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Admin Procedures Flashcards

1
Q

Short term vs Long term allowance (travel)

A

Short: less than 24 hours to 30 days
Long: 31+ days

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2
Q

Who reviews expense claims?

A

Supervisor

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3
Q

Per diem is for what distance?

A

50+ miles

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4
Q

Who determines best method of transportation for travel?

A

Supervisor

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5
Q

Who approves travel advances?

A

Supervisor

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6
Q

Minimum travel advance amount?

A

$25

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7
Q

Per diem expense hardship (less than 50 miles) is granted by who?

A

Appropriate commissioner

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8
Q

Minimum and maximum travel advance request deadlines?

A

2 days minimum
2 weeks maximum

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9
Q

What is CalATERS?

A

California Automated Travel Expense Reimbursement System.

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10
Q

Who can you book lodging through?

A

Concur, CalTravelStore, and short-term rental service (Airbnb)

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11
Q

Who can you book air travel through?

A

Concur and CalTravelStore

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12
Q

Who approves rental vehicles for state business?

A

Appropriate division chief or commissioner

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13
Q

How to clear travel advance claims and deadline?

A

Expense claim or remit funds no later than 10 calendar days after trip

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14
Q

Maximum amount for tip?

A

$2.00 or 20%, whichever is greater

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15
Q

If third party agrees to pay travel expenses, you cannot make a claim. You can claim what though?

A

Travel advance for out-of-pocket expenses (to be repaid by employee)

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16
Q

Maximum days allowed for per diem when relocation is approved?

A

60 days (not on work days)

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17
Q

For relocation purposes, claims from selling house must be submitted within how long?

A

2 years

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18
Q

Transmittal of collections (sales, payments witness fees) sent to FMS for what reasons? (Thresholds)

A

$250 (no safe)
$1000
$10,000
Close of business on Thursday

“No collections” sent on Fridays

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19
Q

Change fund limit?
Petty cash limit?

A

Change fund $100
Petty cash $300

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20
Q

Credit card info for purchases of reports shall be forwarded to FMS within how long?

A

24 hours

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21
Q

No refunds for overpayment of how much?

A

$5 or less

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22
Q

Who and how long to notify when officer or area receives paperwork from sovereign citizen?

A

OLA within 24 hours

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23
Q

Who requests/recommends criminal defense of employee?

A

Commander will forward written request to Assistant Commissioner with recommendation.

24
Q

Out-of-state subpoena must be approved by who? Travel expenses (including salary) paid by who?

A

Commander agrees
Assistant commissioner approves
Subpoenaing party pays

25
Q

Are subpoenas for former employess accepted by the department?

A

No

26
Q

If subpoena is served to supervisor less than __ working days, and they cannot serve during that time, they may refuse acceptance.

A

5

27
Q

If subpoena is served to supervisor, and they cannot serve during that time, they may notify server no less than __ hours.

A

48

28
Q

If officer is on suspension, supervisor __ refuse acceptance of subpoena.

A

Should

29
Q

Is sick leave or injury considered unavailable for subpoena service?

A

No

30
Q

Minimum number of days for subpoena to be served

A

5+

31
Q

Distances for civil subpoenas?

A

75 miles from residence or
150 miles from residence in county where incident occurred

32
Q

Does CHP accept notices/subpoenas for SPB or Workers Comp hearings?

A

No

33
Q

Is a CHP 90 required if department is a defendant?

A

No

34
Q

CHP 90s are due within how many hours?

A

24

35
Q

After __ days, a deposition is considered accurate unless the officer responds to the declaration.

A

30

36
Q

PRA requests are to be responded to within __ calendar days

A

10

37
Q

Who completes 370C, Public Records Act Request?

A

Employee

38
Q

A PRA request may be extended how many days after the first 10 under unusual circumstances?

A

14

39
Q

For PRA, inspection of record only, should/shall be in officer’s presence?

A

Shall

40
Q

Maximum amount for 735

A

$12,000

41
Q

735s forwarded to FMS within how many days?

A

10 business days

42
Q

Is a plea bargain to a lesser charge considered a conviction for 735?

A

No

43
Q

Do arrest logs require approval from ORM prior to PRA?

A

No

44
Q

735s may be closed out if no filing after how many months?

A

12

45
Q

An “X” number is obtained for what type of work?

A

One time, short term, occasional or annual services under $5,000

46
Q

The state has how many days to pay invoice?

A

45

47
Q

Fingerprint and DL checks for service agreements if on-site for more than __ days? DL check only if more than __ days.

A

90
30

48
Q

If service contract employees have adverse DL or CH, should/shall advise CSU if grounds for canceling contract?

A

Shall

49
Q

Service contract records are kept for __ years after final payment.

A

3

50
Q

After-the-fact X numbers are approved by who?

A

Appropriate commissioner

51
Q

Minimum of __ quotes for certified small business or veteran. If unable, minimum of __ quotes from uncertified.

A

2
3

52
Q

Who initially approves request for X number?

A

Area commander

53
Q

Disputed invoices must be sent within __ days of receipt

A

15

54
Q

Shall advise DA, withdrawals from interest bearing accounts (asset forfeiture) takes approximately __ days

A

50

55
Q

IPA records are to be made available __ days after inspection or within 30 days after written request.

A

15

56
Q

Is insurance included with commercial vehicle rentals for state business?

A

Yes.

57
Q

Are MCs allowed for state business?

A

No

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