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Admin Procedures Flashcards

1
Q

Short term vs Long term allowance (travel)

A

Short: less than 24 hours to 30 days
Long: 31+ days

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2
Q

Who reviews expense claims?

A

Supervisor

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3
Q

Per diem is for what distance?

A

50+ miles

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4
Q

Who determines best method of transportation for travel?

A

Supervisor

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5
Q

Who approves travel advances?

A

Supervisor

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6
Q

Minimum travel advance amount?

A

$25

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7
Q

Per diem expense hardship (less than 50 miles) is granted by who?

A

Appropriate commissioner

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8
Q

Minimum and maximum travel advance request deadlines?

A

2 days minimum
2 weeks maximum

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9
Q

What is CalATERS?

A

California Automated Travel Expense Reimbursement System.

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10
Q

Who can you book lodging through?

A

Concur, CalTravelStore, and short-term rental service (Airbnb)

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11
Q

Who can you book air travel through?

A

Concur and CalTravelStore

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12
Q

Who approves rental vehicles for state business?

A

Appropriate division chief or commissioner

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13
Q

How to clear travel advance claims and deadline?

A

Expense claim or remit funds no later than 10 calendar days after trip

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14
Q

Maximum amount for tip?

A

$2.00 or 20%, whichever is greater

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15
Q

If third party agrees to pay travel expenses, you cannot make a claim. You can claim what though?

A

Travel advance for out-of-pocket expenses (to be repaid by employee)

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16
Q

Maximum days allowed for per diem when relocation is approved?

A

60 days (not on work days)

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17
Q

For relocation purposes, claims from selling house must be submitted within how long?

A

2 years

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18
Q

Transmittal of collections (sales, payments witness fees) sent to FMS for what reasons? (Thresholds)

A

$250 (no safe)
$1000
$10,000
Close of business on Thursday

“No collections” sent on Fridays

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19
Q

Change fund limit?
Petty cash limit?

A

Change fund $100
Petty cash $300

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20
Q

Credit card info for purchases of reports shall be forwarded to FMS within how long?

A

24 hours

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21
Q

No refunds for overpayment of how much?

A

$5 or less

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22
Q

Who and how long to notify when officer or area receives paperwork from sovereign citizen?

A

OLA within 24 hours

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23
Q

Who requests/recommends criminal defense of employee?

A

Commander will forward written request to Assistant Commissioner with recommendation.

24
Q

Out-of-state subpoena must be approved by who? Travel expenses (including salary) paid by who?

A

Commander agrees
Assistant commissioner approves
Subpoenaing party pays

25
Are subpoenas for former employess accepted by the department?
No
26
If subpoena is served to supervisor less than __ working days, and they cannot serve during that time, they may refuse acceptance.
5
27
If subpoena is served to supervisor, and they cannot serve during that time, they may notify server no less than __ hours.
48
28
If officer is on suspension, supervisor __ refuse acceptance of subpoena.
Should
29
Is sick leave or injury considered unavailable for subpoena service?
No
30
Minimum number of days for subpoena to be served
5+
31
Distances for civil subpoenas?
75 miles from residence or 150 miles from residence in county where incident occurred
32
Does CHP accept notices/subpoenas for SPB or Workers Comp hearings?
No
33
Is a CHP 90 required if department is a defendant?
No
34
CHP 90s are due within how many hours?
24
35
After __ days, a deposition is considered accurate unless the officer responds to the declaration.
30
36
PRA requests are to be responded to within __ calendar days
10
37
Who completes 370C, Public Records Act Request?
Employee
38
A PRA request may be extended how many days after the first 10 under unusual circumstances?
14
39
For PRA, inspection of record only, should/shall be in officer's presence?
Shall
40
Maximum amount for 735
$12,000
41
735s forwarded to FMS within how many days?
10 business days
42
Is a plea bargain to a lesser charge considered a conviction for 735?
No
43
Do arrest logs require approval from ORM prior to PRA?
No
44
735s may be closed out if no filing after how many months?
12
45
An "X" number is obtained for what type of work?
One time, short term, occasional or annual services under $5,000
46
The state has how many days to pay invoice?
45
47
Fingerprint and DL checks for service agreements if on-site for more than __ days? DL check only if more than __ days.
90 30
48
If service contract employees have adverse DL or CH, should/shall advise CSU if grounds for canceling contract?
Shall
49
Service contract records are kept for __ years after final payment.
3
50
After-the-fact X numbers are approved by who?
Appropriate commissioner
51
Minimum of __ quotes for certified small business or veteran. If unable, minimum of __ quotes from uncertified.
2 3
52
Who initially approves request for X number?
Area commander
53
Disputed invoices must be sent within __ days of receipt
15
54
Shall advise DA, withdrawals from interest bearing accounts (asset forfeiture) takes approximately __ days
50
55
IPA records are to be made available __ days after inspection or within 30 days after written request.
15
56
Is insurance included with commercial vehicle rentals for state business?
Yes.
57
Are MCs allowed for state business?
No

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