620-623 Flashcards
What are the two stages of accountability CCMs need to understand when performing analysis of expenses?
Commitments and obligations.
Which stage of accountability includes undelivered orders outstanding, accrued expenditures unpaid, and accrued expenditures paid?
Obligations stage.
What is an accrued expenditures unpaid?
When an item has been received by the customer, but the invoice from the vendor (i.e., the bill for your purchase) has not been received.
What should a CCM never do?
Over obligate the government.
What does the executive and legislative branches of the government work on during the first quarter?
Authorization and appropriations bills.
What time frame constitutes the first quarter of the fiscal year?
1 Oct through 31 Dec.
What begins the execution stage of the financial process?
The initial distribution.
What agency distributes funds to the individual MTFs?
AFMOA
What does the FAD identify?
A specific amount of funds authorized for day-to-day operating costs.
Who develops the spend plan?
The RA.
What are the three priority levels for which an expense can be placed?
(1) The first priority level is the highest priority. This is reserved for those goods/services that you must have to perform the mission.
(2) The second priority level is for those goods and services that allow you to perform the mission at an improved level. However, the mission could still be accomplished without them.
(3) The third and final priority includes all other known requirements.
When is the second quarter?
January through 31 March.
What is the primary goal of the ODL review?
To locate and clear discrepancies between the resource advisor’s record and the official accounting records.
In what quarter does higher headquarters seek the MTFs financial plans for the upcoming fiscal year?
Fourth quarter.
During the fiscal year-end closeout, where is the focus of the various command elements? The MTFs?
On effectively using available funds on prioritized operational needs; on the need to ensure all valid obligations are recorded before the end of the fiscal year is closed out.
Who are the key players involved in the fiscal year-end closeout?
Contracting, Logistics, ALO, Financial Analysis Office, responsibility center managers, RAs, and CCMs.
Specify at least three resource management responsibilities during the fiscal year-end close out.
Any three of the following: Monitor the base organization closeout instructions to ensure timely coordination of required actions by the personnel involved in the funding; assist in obtaining documentation to ensure all commitment documents are fully obligated or de-committed prior to 30 Sep; validate all due-outs with logistics. Confirm all memo due-outs and cancel any requisitions no longer required; monitor TDY travel and assist the Accounting Liaison Office in liquidating all travel obligations; notify the Financial Analysis Office immediately if a surplus or deficit in funds develops; complete any other closeout instructions or orders given by the Financial Analysis Office.
The effective management of an MTF’s patient valuables depends largely on the cooperation of what three parties?
A&D staff, MSA staff, and the custodian for patient valuables.
What activity is responsible for storing and safeguarding patient valuables, and for providing adequate facilities for storing patient valuables?
The MSA office.
What items cannot be accepted for storage during a patient’s hospital stay?
Personal firearms, knives with blades above the length permitted by law and any other items that could be considered a menace to safety or health.
Who usually begins the process of briefing patients on the patient valuables system?
A&D personnel.
In most MTFs, who completes the appropriate patient valuable forms?
A&D technicians.
Who appoints an individual to serve as the custodian for patient valuables?
MDG/CC.
What are the responsibilities of the patient valuables custodian?
Maintains the necessary records and protects the security of the valuables accepted for safekeeping.
Who is responsible for the proper care of the controlled forms used for securing patient valuables?
MSA officer.
How many controlled forms should the MSA officer issue to the custodian?
Only the quantity of forms needed to meet the expected requirements for a reasonable period.
Where does the MSA officer maintain all excess controlled forms?
In a locked cabinet inaccessible to the custodian or other individuals.
Any individual who discovers a missing patient valuable must report the loss to whom?
MDG/CC
Patients whose valuables are lost, mistakenly released, or stolen while in the custodian’s possession may file claims for compensation from whom?
SJA or JAG.
