400-14 Control of Police Dept Property

Question 1

What is the dollar threshold for city property (non-furniture) that commands etc must maintain an database of?

Answer 1

250 or more

Question 2

What is the dollar threshold for city property furniture that commands etc must maintain a database of?

Answer 2

2,500 or more

Question 3

What is the city’s designated inventory database?

Answer 3

Enterprise Asset Management System

Question 4

What is the dollar threshold for a COH capital asset tag #?

Answer 4

5,000

Question 5

What is the P or G tag number mean regarding COH property?

Answer 5

G non grant funded, P grant funded

Question 6

Where can you obtain a HPD inventory control tag?

Answer 6

Officer Services Section of Office of Planning

Question 7

Where can you obtain a Capital asset tag?

Answer 7

B&F Fixed Asset Group Personnel

Question 8

If affixing an inventory tag to an item is not feasible then what shall happen?

Answer 8

tag number shall be recorded in division’s inventory file

Question 9

How are vehicles recorded in regards to inventory control records of tags etc?

Answer 9

Vehicles are not tagged. Shop # and VIN

Question 10

When is the annual physical inventory conducted?

Answer 10

Every January

Question 11

When is the capital asset inventory conducted?

Answer 11

Every December

Question 12

Where shall commanders send inventory results?

Answer 12

Correspondence to division AC/director and copy to B&F

Question 13

How may transfer of Grant funded property occur?

Answer 13

Written approval of B&F Grant Section

Question 14

How may transfer of non grant funded property occur?

Answer 14

AC/Deputy Director has authority so inventory coordinator shall email commander then commander emails AC/Deputy Director for approval

Question 15

How shall the disposal or salvage of COH property start?

Answer 15

Inventory coordinator emails commander Transfer/Disposal of Surplus Material Form. Commander emails AC for approval

Question 16

What must be on the Transfer/Disposal of Surplus Material Form?

Answer 16

Property description, Manufacturer, Model, Serial, Tag #s, Condition

Question 17

Where shall the approving AC for a disposal of COH property email the list to?

Answer 17

Deputy Director of Office of Planning

Question 18

Who shall plan, carry out and pick up COH property approved for disposal?

Answer 18

Office of Planning

Question 19

Where shall the Office of Planning send correspondecne when verifying listed items are disposed of?

Answer 19

B&F Finance Fixed Asset Group

Question 20

What shall originating division for disposal of COH property do when Office of Planning comes to pick up to be disposed items?

Answer 20

Authorized employee will sign the disposal documents

Question 21

How often will firearms with unknown history that have been adpapted in HPD’s inventory be checked?

Answer 21

every 3 years on TCIC/NCIC

Question 22

How can donated items/money be converted to HPD property?

Answer 22

Receiving division commander start paperwork to COP making request of consideration. Legal Services will draft acceptance paperwork