400-14 Control of Police Dept Property Flashcards
What is the dollar threshold for city property (non-furniture) that commands etc must maintain an database of?
250 or more
What is the dollar threshold for city property furniture that commands etc must maintain a database of?
2,500 or more
What is the city’s designated inventory database?
Enterprise Asset Management System
What is the dollar threshold for a COH capital asset tag #?
5,000
What is the P or G tag number mean regarding COH property?
G non grant funded, P grant funded
Where can you obtain a HPD inventory control tag?
Officer Services Section of Office of Planning
Where can you obtain a Capital asset tag?
B&F Fixed Asset Group Personnel
If affixing an inventory tag to an item is not feasible then what shall happen?
tag number shall be recorded in division’s inventory file
How are vehicles recorded in regards to inventory control records of tags etc?
Vehicles are not tagged. Shop # and VIN
When is the annual physical inventory conducted?
Every January
When is the capital asset inventory conducted?
Every December
Where shall commanders send inventory results?
Correspondence to division AC/director and copy to B&F
How may transfer of Grant funded property occur?
Written approval of B&F Grant Section
How may transfer of non grant funded property occur?
AC/Deputy Director has authority so inventory coordinator shall email commander then commander emails AC/Deputy Director for approval
How shall the disposal or salvage of COH property start?
Inventory coordinator emails commander Transfer/Disposal of Surplus Material Form. Commander emails AC for approval
What must be on the Transfer/Disposal of Surplus Material Form?
Property description, Manufacturer, Model, Serial, Tag #s, Condition
Where shall the approving AC for a disposal of COH property email the list to?
Deputy Director of Office of Planning
Who shall plan, carry out and pick up COH property approved for disposal?
Office of Planning
Where shall the Office of Planning send correspondecne when verifying listed items are disposed of?
B&F Finance Fixed Asset Group
What shall originating division for disposal of COH property do when Office of Planning comes to pick up to be disposed items?
Authorized employee will sign the disposal documents
How often will firearms with unknown history that have been adpapted in HPD’s inventory be checked?
every 3 years on TCIC/NCIC
How can donated items/money be converted to HPD property?
Receiving division commander start paperwork to COP making request of consideration. Legal Services will draft acceptance paperwork
