300-9 Absence from Duty

Question 1

Classified employees who have been absent for over 30 calendar days for any reason will be required to submit _______ immediately upon returning to work as outlined in General Order 300-17, Employee Drug Testing.

Answer 1

to a drug test

Question 2

Benefit Year.

Answer 2

A period beginning September 1 and continuing through August 31 used for the purpose of awarding or calculating benefits payable to employees.

Question 3

However, if the employee’s total balance exceeds 4,000 hours at the end of the benefit year, the amount of additional PTO hours that may be added to the balance is limited to ______. (of a maximum of 320 hours).

Answer 3

120 hours

Question 4

If an employee is forced to leave employment with the city because of an illness, injury, or death, the employee or _______ the will be paid the full amount of the accrual at the rate it was accrued.

Answer 4

employee’s beneficiaries

Question 5

Officers may schedule and take up to ______ of PTO within a benefit year.

Answer 5

320 hours

Question 6

An officer may schedule and take up to 720 hours of PTO in a benefit year with the approval of the _____ .

Answer 6

Chief of Police

Question 7

All nonexempt officers will receive ___ hours of PFT annually.

Answer 7

160

Question 8

Exempt officers will receive ____ hours of PFT annually.

Answer 8

80

Question 9

In order to avoid any forfeiture of hours, the officer must request its use at least _______ before the end of the benefit year in which the PFT hours were received

Answer 9

90 calendar days

Question 10

The officer will be allowed to carry over the PFT hours the officer was not allowed to utilize, provided that the officer _______ and the department did not allow the officer to take the leave.

Answer 10

requested the PFT hours in a timely manner to prevent a loss of time

Question 11

Under no circumstances will an officer be entitled to workers’ compensation coverage for injuries suffered while on PFT hours unless participating ______, or ______, ______, or ______, at a department approved authorized location.

Answer 11

physical fitness evaluation, firearms qualification, practice, or training,

Question 12

Employees who have worked for the city for a total of ____ months (not necessarily consecutively) and who have been physically at work for at least _____ hours during the last twelve months are entitled to a maximum 12 weeks of FMLA leave during the benefit year.

Answer 12

12, 1,250

Question 13

Read

Answer 13

Section 3 FMLA

Question 14

Officers required to perform military duty will be allowed up to ____ working days per ________ (October 1 through September 30). Absences will be reported on the Exceptions For Pay Report (absentee report).
Absences

Answer 14

15, federal fiscal year

Question 15

Absences in excess of 15 working days military training will be charged to the officer’s PTO, PFT, or compensatory leave bank, provided the officer has ________.

Answer 15

not been granted a leave of absence.

Question 16

When possible, officers will submit requests for military leave at ________ prior to the effective date of the leave. Two copies of the military orders will be forwarded through the chain of command to the appropriate assistant chief or civilian equivalent.

Answer 16

least two weeks

Question 17

In the case of death in the immediate family of an officer, the division manager may excuse an officer from reporting for duty for as many as _______.

Answer 17

three working days

Question 18

Funeral leave absences will be reported on the ______ (absentee report)

Answer 18

Exceptions For Pay Report

Question 19

If officers are unable to report to their regular assignments because of adverse weather conditions, they will notify the appropriate supervisor of the specific weather conditions preventing them from reporting to work.

If the officer arrives to work within ____ of the officer’s normal starting time, no hours need to be made up.

Answer 19

two hours

Question 20

If officers are unable to report to their regular assignments because of adverse weather conditions, they will notify the appropriate supervisor of the specific weather conditions preventing them from reporting to work.

The absent officer will be carried on the payroll as present and will make up the missed time as soon as possible by ________ or by _________.

Answer 20

working additional hours comparable in number to those missed, using any authorized leave.

Question 21

A leave event is considered to be unscheduled if the leave is requested less than 24 hours prior to the start of the leave, unless _________.

Answer 21

approved by a supervisor as a scheduled leave event.

Question 22

More than _____ unscheduled leave events in a benefit year may require a physician’s statement to be compensated as PTO.

Answer 22

eight

Question 23

Regardless of reasons for the first eight unscheduled leave events, any health-related absence in excess of the eighth unscheduled leave event will be documented with a physician’s statement, regardless of the length of each subsequent absence.

The physician’s statement will be submitted within ______ after returning to work.

If the officer fails to submit a physician’s statement, the supervisor responsible for the Exceptions For Pay Report (absentee report) will carry the officer as being absent without approved leave and the event will be processed as an unauthorized absence.

Answer 23

five working days

Question 24

A supervisor may deny any request for unscheduled leave if that supervisor believes the reason given for the request does not justify unscheduled leave or ______________.

Answer 24

if the unscheduled leave would jeopardize the delivery of necessary police services during that day and shift.

Question 25

If the request for unscheduled leave is for health related reasons, the supervisor will approve the leave, but may request a physician’s statement in any _______ even prior to the eighth unscheduled event.

Answer 25

instance of potential abuse

Question 26

An officer is prohibited from working any extra employment or scheduled overtime if the officer has taken leave for his or her regular tour of duty because the officer is ill or the officer has taken _______ as a scheduled leave event.

This prohibition begins _______ for which the leave is taken and remains in effect for _____ .

Answer 26

leave not approved by a supervisor

at the start of the officer’s shift, 24 hours

Question 27

If a single day of PTO is taken for any reason, the leave event is considered a single event.

Should the PTO requested extend beyond one day for any reason, including two or more consecutive days up to a maximum of _______ the total amount of time taken during that absence shall be considered a single event.

Answer 27

seven calendar days,

Question 28

Officers who are absent without authorized leave for ________ are assumed to have resigned their position and appropriate actions will be taken by the department to initiate termination.

Answer 28

three working days without notifying their supervisor

Question 29

Anyone who is absent without pay for as many as _____ consecutive calendar days may be placed on an administrative leave of absence.

Answer 29

14

Question 30

_______ may grant leaves of absence without pay for officers. An employee requesting a leave of absence will make a written request to ________.

Answer 30

The Chief of Police

Question 31

Unpaid leaves of absence in excess of 14 calendar days but less than or equal to 180 calendar days must be approved by ________ Unpaid leaves of absence in excess of 180 calendar days must be approved by ________.

Answer 31

the Police Officers’ Civil Service Commission.

City Council.

Question 32

Officers absent without pay for 14 consecutive calendar days are required to make arrangements with the City of Houston Human Resources Department for continuation of _________.

Answer 32

medical and other insurance benefits.

Question 33

Officers who have been absent without pay for 14 consecutive calendar days will contact the ________ when returning to work to ensure reinstatement of benefits and pay.

Answer 33

Police Department Personnel Division