300-12 Grievance Procedure

Question 1

All employees shall be allowed ______ during regular working hours to file a grievance and to attend scheduled grievance meetings or hearings.

Answer 1

reasonable time

Question 2

If at any point in the grievance process an employee _____ or ______ in alleges discrimination, then all discrimination based issues, documents, or testimony shall be _________ of the grievance process.

Answer 2

verbally, documentation, excluded from consideration

Question 3

All allegations of discrimination shall be referred to _______ or ________.

Answer 3

the appropriate division or office for resolution.

Question 4

A classified employee may file a grievance regarding a job performance review only when the overall rating is _________.

A grievance cannot be filed regarding _____ performance factors.

Answer 4

reduced to less than “Effective.” ; specific

Question 5

Grievance issues must be initiated in _____ or _____ where the issue shall be screened.

Answer 5

CIO or ADR

Question 6

The Step I meeting shall be scheduled no later than ______ days after the date on which the grievance was filed.

Answer 6

30 calendar

Question 7

Step I Grievance Meeting. A division level meeting, usually chaired by a ________.

Answer 7

division commander

Question 8

Step II Grievance Meeting. A meeting usually chaired by _______ or _______ of command and ultimately decided by the Chief of Police.

Answer 8

an assistant chief or equivalent in the employee’s chain

Question 9

Step III Grievance Hearing. A hearing chaired by ______________________.

Answer 9

an independent Civil Service Commission grievance examiner

Question 10

Step IV Grievance Review. A grievance review chaired by a panel of _______________. This is an appeal process that does not require attendance by the employee or a department representative.

Answer 10

independent Civil Service Commission grievance examiners.

Question 11

Any delegated person who ________ or ____________ may also be delegated by the Chief of Police to conduct a Step II or combined Step I and Step II meeting related to that written reprimand.

Answer 11

issues a written reprimand, or an officer of higher rank within the chain of command,

Question 12

A ________ notice shall be given to the grievant before any grievance meeting.

Failure to give _________ shall sustain the grievance in favor of the grievant and no further action shall be taken.

Answer 12

minimum of 48 hours

the 48-hour advance notice

Question 13

If the grievant rejects the department’s Step I resolution, the officer has ______ after the date of receipt of the Step I response to file a Step II grievance.

Answer 13

15 calendar days

Question 14

The Step II meeting shall be conducted no later than _______ after the date on which the Step II grievance form is filed.

Answer 14

15 calendar days

Question 15

The dates required for scheduling meetings or hearings may not be extended except when The dates required for scheduling meetings or hearings may not be extended except when

Answer 15

an investigation for criminal misconduct is pending

when the failure to meet a date is the result of an authorized leave of absence or excused illness of the grievant,

the parties mutually and voluntarily agree in writing to extend the deadlines.

Question 16

It is a violation of Civil Service rules and regulations and department policy for any supervisor to _________ for utilizing the grievance process

Answer 16

retaliate against any employee

Question 17

The governing law for classified grievances is found in _______ and _________.

Answer 17

Chapter 143 of the Texas Local Government Code, the current classified Meet and Confer Agreement.