300-24 Early Warning System

Question 1

The concerned ________ shall establish content requirements for the Case Study, Plan of Action, and End-of Program Assessment on a case-by-case basis.

Answer 1

EWS Committee chair

Question 2

Each Early Warning System Committee shall ____________ via the EWS Committee chair regarding placement, non-placement, or additional review of employees referred to the Program.

Answer 2

make recommendations to the Chief of Police

Question 3

In making this determination, the committee shall review the Case Study and any relevant data including, but not limited to, ____________ to ensure a thorough assessment of the employee as a candidate for the EWS Program.

Answer 3

work history, complaint history, time and attendance records, and job performance evaluations

Question 4

The _______ is responsible for monitoring a participant’s progress toward meeting the goals of the Plan of Action and shall submit reports to the concerned EWS Committee chair.

Answer 4

EWS Unit

Question 5

At the beginning of each month, the EWS Unit shall perform a computerized data scan of Internal Affairs Division/Central Intake Office (IAD/CIO) records to identify any employees who were the target of __________ within a 12-month period (regardless of the outcome).

Each complaint shall have a unique issue tracking number and may include multiple allegations.

____________ (e.g., missed court, lost property) shall be excluded unless the cases indicate a significant pattern of negative behavior.

Employees identified in this process shall _________ for possible placement in the Program.

Answer 5

four or more IAD/CIO complaints

Administrative complaints

be referred

Question 6

In addition to other responsibilities described in this General Order, _______ are responsible for scrutinizing and documenting the performance of EWS Program participants under their supervision in accordance with policies and procedures established by the concerned EWS Committee chair.

Answer 6

supervisors

Question 7

An employee should be referred (see section 3) for possible placement in the EWS Program when one or more of the following indicants reveal a pattern of inappropriate behavior or performance.

Answer 7

Low performance levels, unsatisfactory attendance, tardiness, or slow response times.

Disregard for policies or procedures.

Citizen injuries or deaths.

Misconduct, racial profiling, or disciplinary action.

Excessive or unnecessary response to resistance including, but not limited to, pursuits or the use of conducted energy devices (CEDs).

Extra employment violations or complaints.

Citizen or employee complaints.

Vehicle crashes or loss/damage of City property.

Any other factors the employee’s supervisor or the department believes need attention.

Question 8

While referrals for possible placement in the EWS Program may originate from different sources as noted below, only _________ may authorize the placement of an employee in the Program.

Additionally, only the ________ can directly place an employee in the Program without an EWS Committee’s recommendation.

Answer 8

the Chief of Police

Chief of Police

Question 9

Referrals for possible placement in the Program may be made by the following sources:

Answer 9

Chief of Police

Administrative Disciplinary Committee (ADC)

Administrative Personnel Committee (APC)

Any supervisor (preferably in the employee’s chain of command)

EWS Unit’s monthly data scans of IAD/CIO records

Monthly data scans of other department records including, but not limited to, CED, response to resistance, automated vehicle location (AVL), performance, and behavioral indicants.

Question 10

Referrals for possible placement in the Program shall be made by __________ that includes written evidence supporting the referral.

The Chief of Police will forward any referrals requiring review to the EWS Unit.

Answer 10

sending the Chief of Police a written request

Question 11

Once the Chief of Police forwards a referral for possible placement in the Program to the EWS Unit for review, the _______ shall conduct a comprehensive background investigation.

Answer 11

EWS Unit

Question 12

EWS Unit personnel shall complete this assessment by reviewing ____________ as described herein.

Answer 12

the employee’s work history with the department, including a review of relevant data

Question 13

The EWS Unit shall schedule a meeting at the employee’s division to provide the employee written notification of his identification as a possible candidate for the Program.

The employee, an EWS Unit caseworker, , ________ and possibly _________ shall be required to attend the meeting.

Answer 13

the employee’s immediate supervisor, a higher supervisor in the employee’s chain of command

Question 14

The _______ shall review each Case Study for accuracy and scope.

Information compiled in the Case Study shall ______________.

Answer 14

EWS Unit supervisor

not be placed in the employee’s personnel file.

Question 15

If an employee previously placed in the Program is subsequently again recommended for placement in the Program, regardless of the length of time between incidents, the recommendation shall be ________ for further review by the Office of Legal Services for ___________.

Answer 15

forwarded to the Chief of Police,

possible indefinite suspension.

Question 16

If an employee is placed in the Program, a Plan of Action shall be prepared and distributed to the employee and the employee’s chain of command through the division commander level (higher level commander, if applicable).

The employee’s performance shall be monitored and documented by the employee’s ______ and ________, ______, and ________.

Answer 16

immediate supervisor and shift commander, the EWS Unit, and the EWS Committee chair.

Question 17

The Early Warning System Committee for classified employees shall be composed of:

Answer 17

One Executive Staff member (chair)

Two lieutenants

Two sergeants

Six officers

Two members from the Independent Police Oversight Board

Question 18

All members shall be appointed by the Chief of Police and shall serve at least ______ term.

Appointments shall be staggered to ensure a continuing, knowledgeable presence on the committee.

Supervisors shall have a minimum of _____ supervisory experience with the department and officers shall have a minimum of ______seniority.

Answer 18

one two-year

two years’

five years’

Question 19

Members of the EWS Committee shall review Case Studies prepared by the EWS Unit.

All meetings held by the EWS Committee shall require a quorum of at least five committee members including the ______, and at least ________ .

Committee members shall vote whether or not placement in the EWS Program is recommended.

A simple majority is required and the chair shall serve as the tiebreaker.

Answer 19

chair , three police officers.

Question 20

If approved by the Chief of Police for placement in the EWS Program, a classified employee shall be placed in the Program for _______ and a civilian employee shall be placed in the Program for ______.

The ________ or ________ may extend an employee’s time in the Program.

Answer 20

180 program days, 90 program days.

Chief of Police, EWS Committee chair

Question 21

After placement of an employee in the Program, the EWS Unit shall consult with the employee’s supervisor and prepare a _________.

Answer 21

Plan of Action.

Question 22

The Plan of Action shall be distributed to the employee and the employee’s chain of command through the division commander level in a meeting with the EWS Committee chair. The following individuals shall attend the meeting unless the chair authorizes the absence:

Answer 22

Employee

Immediate supervisor

Shift mid manager

Division commander (higher level commander, if applicable)

EWS Unit caseworker

Question 23

During the Program, the employee’s immediate supervisor and shift commander shall meet ________ with the employee.

Answer 23

at least once per week

Question 24

The EWS Unit caseworker shall meet ________ with the employee and the immediate supervisor. If the situation warrants, ______ or _______ meetings would be appropriate.

Answer 24

at least once per month

bi-monthly or weekly

Question 25

Only the Chief of Police may authorize the release of an employee from the Program.

Recommendations for release from the Program shall be made through the EWS Committee chair.

Release from the Program shall be considered under any of the following circumstances:

Answer 25

Accelerated Completion (for classified employees)

Failure to Progress

Completion of 180 program days (for classified employees)

Completion of 90 program days (for civilian employees)

Promotion eligibility (see below)

*** For each of the above circumstances, an End-of-Program Assessment shall be conducted.

Question 26

A recommendation for release from the Program based on Accelerated Completion may be made by any of the participant’s _________ and must have the concurrence of the employee’s _______.

Officers must complete at least _________ before being considered for Accelerated Completion.

Answer 26

division supervisors, division commander.

90 program days

Question 27

A recommendation for removal from the Program for Failure to Progress may be made for Program participants ________ to meet the tenets of their Plan of Action.

Anyone in the participant’s _______ or _______________ may make the recommendation for such removal.

Answer 27

consistently failing

divisional supervisory chain of command, the EWS Committee chair

Question 28

Voluntary transfers shall _________ for employees in the EWS Program.

The EWS Committee may recommend a change of assignment or an involuntary transfer if it is _________ or the employee’s division commander may reassign the employee within the division.

If the division commander reassigns the employee, the division commander shall _________ the Program for the employee.

Answer 28

not be approved

necessary to accomplish the goals of the Plan of Action,

appoint a supervisor to monitor