2.1

Question 1

factors that influence meeting arrangements

Answer 1

The criteria for the meeting
the availability of required personnel 
where meetings need to be held
the cost of meetings
the admin the meeting requires

Question 2

talk about the criteria for the meeting

Answer 2

The person who is organising the meeting should consider the meetings purpose, how urgent the meeting is, will it be an internal or external meeting and who will be attending the meeting

Question 3

Talk about required personnel

Answer 3

so when decided on who is required, the meeting will need to be scheduled for when these people are available there a number of tools that can be used to do this such as diaries, meeting scheduling software and calenders

Question 3

Talk about required personnel

Question 4

talk about where the meeting needs to be

Answer 4

the choice of venue for a meeting is dependent on how many people are invited and who is invited

avalability needs to be considered of the meeting room
location is it easy to get there
capacity will the room be large enough

Question 5

Talk about date and times

Answer 5

the day and time a meeting is booked will affect the travel arrangements for example trains and buses only run at certain times and flights are avalaible at certain days at certain times at certian airports

this may mean instead of catching a train a longer drive may be needed
or booking a hotel room overnight