205 - Personnel Flashcards
1
Q
When can you not go admin sick?
A
No admin sick for SLLIC MD’S
S - upervisor deems inappropriate L - ate (calls less than 2 hrs before tour) L - ine of duty injury or illness. I - njuries C - hronic B M - ajor illness D - ental Problems S - stress related/Psychological
2
Q
When are the two times as a desk officer you notify the sick desk supervisor in regards to a UMOS being sick
A
After you do call back to where the member is staying while sick and they are not at the location
And
If special or unusual circumstances exist regarding member reporting sick (out of state/ country)
3
Q
If UMOS is unable to visit department surgeon who do they notify?
A
Notify CO and sick desk supervisor.
4
Q
What’s the procedure for reporting sick outside city and residence counties?
A
- Phone med division sick desk or send telegram to CO medical division.
- give following information
A) rank, name, shield, command
B) present location and number
C) nature of disability
D) name address and number of attending doc
E) date of probable return to duty
F) scheduled app in court, trial room, etc - obtain letter from doc and send to CO med div
- comply with instructions from CO med dog and visit med div or district surgeon as required.
5
Q
Who do u have to notify for department ambulance?
A
Telephone emergency medical squad, emergency service unit
6
Q
No department ambulance transport for
A
EDP’s or airborne contagious diseases.
7
Q
Who do you notify if you suspect member is malingering?
A
Notify medical divisions absence control
8
Q
What are the steps when you as an UMOS is injured in the performance of police duty?
A
1) request patrol supervisor to respond
2) notify desk officer of circumstances of injury, name and address of witnesses.
3) request witnesses to await arrival of supervisor.
9
Q
If platoon commander is not available to complete A and B of the line of duty injury report, the patrol supervisor will complete
A
part B and the desk officer will designate a second supervisor assigned to the precinct of occurrence to complete part A. If second supervisor not available, The desk officer will complete A if no other supervisors will complete
10
Q
Who does desk officer, precinct of occurrence notify if member is not assigned to precinct of occurrence?
A
Notify injured member’s command.
11
Q
If member dies or is likely to die, who do you notify?
A
Precinct commander or duty captain.
12
Q
Who do you notify if member dies?
A
The borough commander and operations unit
13
Q
The desk officer will notify the sick desk supervisor when any of the following conditions relating to line of duty injury exist:
A
- Any request for LOD by an off duty UMOS
- injury was not specifically witnessed
And
- occurred within or immediate vicinity of a police facility
- occurred during the first 2 hours of the tour.
14
Q
As the investigating supervisor of a LOD report, who do you have to notify promptly if MOS requires hospital treatment?
A
Operations unit.
15
Q
If injured member cannot complete part C of the LOD report who does it?
A
CO/Duty Captain
16
Q
What is the desk officers job once he receives the LOD report?
A
- The desk officer will always obtain a sick control number whether injured member reports sick or not.
- make entry in sick log if injured member reports sick
- Fax worksheet copy to sick desk supervisor
- photocopy LOD report and forward to medical division, attn: LOD desk
- immediately deliver LOD report and witness statement to Precinct commander/ duty captain
17
Q
What information is not to be disclosed to the hospital unless a supervisory officer determines requesting person is entitled to the information.
A
Member’s command, home address and telephone number.
18
Q
When an injured member is hospitalized or dies who ensures gun, shield Id, nameplate etc is safeguarded?
A
Patrol supervisor
19
Q
What is the procedure for LOD injury or death outside city limits but within resident counties?
A
UMOS
- notify local police authorities if appropriate
- telephone med division sick desk giving:
A) circumstances
B) names and addresses of witnesses - comply with instruction received from sick desk personnel
- notify operations unit immediately if arrest involved.
Inv. supervisor
- respond to location and conduct investigation
Desk officer
- make entries in Dept records and insure forms have been prepared
20
Q
Upon learning about the death of an active (uniform or civilian) member of the command or retired (uniformed or retired) member of the command that resides within the command:
A
Desk officer request information
Rank, name, time of death, funeral time, cemetery, etc.
if UMOS whether pall bearers or escort will be required. If active member whether death was caused as a result of performing police duty or otherwise.
He then telephones the communication section with the information.
If member is an active MOS, notify IAB.
Notify unit commander.
Post up info on bulletin board if active member.
21
Q
The trauma counseling team will respond to all incidents involving:
A
- MOS is shot, killed, or seriously injured in the performance of duty
- any incident pursuant to a request from a. Captain or above
22
Q
Who requests trauma counseling team?
A
The desk officer calls operations unit for the trauma counseling team.
The operations unit supervisor will then notify sick desk supervisor, provide detailed information and request response of trauma team.
23
Q
When is the followup meeting with MOS after initial meeting with trauma counseling team?
A
48 hrs after event or initial contact.
Any additional meetings will be scheduled or to six weeks after the incident.
24
Q
Which form does the ICO retain for the duration of the members physical therapy treatment?
A
Retain the notification of line of duty therapy authorization and photocopies of certification of line of duty/authorization for treatment and authorization for release of health information pursuant to HIPAA.
25
Who does the ICO a return copy of completed therapy verification form to?
Medical bills department of the medical division.
26
District surgeons may authorize 12 physical therapy sessions and repeat authorization two additional times for an additional of 36 sessions. Who does the MOS obtain authorization beyond 36 sessions?
Department orthopedist.
27
Who does MOS call go request blood when outside of NYS?
Telephone medical division during business hours or sick desk supervisor during non business hours. Provide pedigree and additional info.
28
What is the MOS's steps to apply for transfer?
- Prepare application for transfer and it must be typed.
- obtain supervisor/witness signature on form.
- submit all copies to CO.
- once you get back white copy, forward to CO, Personnel orders division in a sealed envelope.
- to withdraw app, prepare 4 copies of typed letterhead to CO, Personnel orders division to withdraw.
29
What are the minimum requirements to request a career program transfer?
3 years of service and 12 career program points.
30
After CO returns the completed application for PO/Det career program the MOS forwards where?
- Original to members outreach section in a sealed envelope.
- copy to personnel officer - current borough/bureau.
Application is expunged after two years from date of submission. Must submit again if interested.
Cannot utilize the program for two years from date of last career transfer.
31
What is the maximum comp time a UMOS may accumulate?
5 days and it must be used within one year.
32
If a member is AWOL for 2 hours at the beginning of tour
Desk officer makes telephone inquiries to:
- Command roll call
- Sick desk supervisor
- Court sign in rooms
- Member's residence
Check the following department records
- telephone record
- roll call change sheets
Make inquiries with command personnel.
Request DO in member's resident precinct to have supervisor respond to the member's residence.
*if outside city request inter-city correspondence unit to make notification to LE concerned to respond to member's residence.
33
If AWOL for more than 4 hours, desk officer
Notifies IAB COP
IAB
C-O/Duty Captain
O-perations
P-atrol Borough command
Makes a command log entry including facts and notifications made.
34
For leave of absence without pay for 29 days or less, the approving officer for a PPO would be
Police commissioner
35
For leave of absence without pay for 29 days or less, the approving officer for an entry level probationary civilian or non permanent civilian
Chief of department
36
For leave of absence without pay for 29 days or less, the approving officer for 1 day leave will be
CO
37
For leave of absence without pay for the 2 to 29 days or less, the approving officer for all other member's not listed in other questions
Deputy commissioners, bureau chiefs, borough commanders
38
For leave of absence without pay for 29 days or less, how many copies of the information 28 do you have to submit?
3 copies
39
For leave of absence without pay for 30 days or more, the approving officer for UMOS will be
Police commissioner
40
For leave of absence without pay for 30 days or more, the approving officer for CMOS will be
Chief of Personnel
41
For leave of absence without pay for 30 days or more, must submit 28 at least how many weeks in advance?
At least 6 weeks before anticipated date leave will commence.
42
For leave of absence without pay for 30 days or more, the civilian MOS's ID card will be forwarded by and to who?
By messenger to the human capital division with a report on types letterhead.
43
For leave of absence without pay for 30 days or more, who forwards parking placards, shield and ID to where?
ICO forwards shield and ID to Shield and ID unit and obtains receipt.
ICO forwards parking placard to COD VIU.
44
For leave of absence without pay for 30 days or more, a member will be required to appear for any hearings or trials and who will be notified of such appearance?
MELD
45
For military leave of absence 30 days or less leave of absence report must be submitted to the timekeeper at least
2 weeks prior to commencement of military leave.
46
For military leave of absence 30 days or less certificate of attendance must be submitted to timekeeper within how many days?
10 days after return from military duty.
47
For military leave of absence 30 days or less, if drill is cancelled or duration has changed, who do you notify?
Roll call personnel and timekeeper.
48
Who does the timekeeper contact for instructions if military leave commences in current year and continues into the following year or or exceeds 30 days?
MELD
49
In military leave of absence 30 days or less the ICO conducts investigation if member fails to:
- Fails to provide current military enlistment contract or oath of office
- fails to provide current drill schedule
- fails to provide certificate of attendance
- failed to attend (reports to CO)
50
Who does the MOS notify if military leave commences in current year and continues into the following year or or exceeds 30 days?
CO/supervisory head
51
Member's on military leave of absence of 30 days or more may keep their
ID card
52
MOS who enlisting or accepting a commission in any federal military reserve or state militia must provide notice prior to enlistment. MOS must
Submit a report on typed letterhead to their CO.
53
Who is eligible for Veterans Day and Memorial Day leave of absence?
- Service on active duty in armed forces and honorably discharged or separated under honorable conditions. (reservist on extended active duty for training only are not entitled to this excusal)
- Service in armed forces allied with US in WW2 or Korean conflict or during Vietnam conflict.
MOS must submit a 28 with documents indicating honorable discharge and or separation certificate.
54
Who is eligible for leave of absence for Independence Day?
Service in, and honorably discharged from, naval militia, national guard or reserves forces at a time when US was not at war.
MOS must submit 28 with honorable discharge or military order indicating separation was under honorable conditions.
55
Special leave for will be granted as follows:
Captains
Lieutenant
Sergeants
PO
Other than command precincts
Captains - needs of the service
Lieutenant - 1 in precinct
Sergeants (more than 7 in precinct) - 3
Sergeants (less than 7) - 2
PO - no more than 40 percent
Other than precincts - 40 percent equitable apportioned by seniority.
IF MOS cannot take leave on holiday they may use another day and it has to be within 6 months of the holiday.
56
When a UMOS is notified to appear for jury duty:
Notify CO.
57
Who does the UMOS provide documentation to after jury duty?
ICO
58
Who does the UMOS notify when jury duty conflicts with other department scheduled court appearances?
CO and DA's office concerned
59
Who do you notify if reporting sick while on jury duty
Notify command and/or medical division.
60
When UMOS is informed by her private physician that she is pregnant
- notify district surgeon by telephone
| - send follow up notification by fax and department mail(send original documentation from private physician)
61
Pregnant MOS will commence sick leave _______ weeks before expected date of delivery.
4
62
Pregnant MOS will terminate sick leave ________ weeks following delivery.
6
63
UMOS should telephone the pregnancy medical district surgeon to confirm delivery date- this should be done within ____ days.
10 days of delivery date
64
UMOS should telephone the pregnancy medical district surgeon during the _____ post delivery week to allow pregnancy medical surgeon to determine member's return date.
5th post delivery week
65
The following will not automatically be valid reasons for pregnancy related absence:
```
Nausea
Lower back pain
Mild leg swelling
Fatigue
Other conditions limited to a few days duration
```
66
When MOS requires child care leave of absence 30 days or more, notify CO
6 weeks prior to birth
Or
6 weeks prior to leave
No extensions on leave.
67
UMOS must report to medical division for random drug screening except if member
B SMART
```
B - ereavement
S - ick report
M - ilitary leave
A - nnual vacation
R - DO
T - erminal leave
```
68
Member's previously scheduled for individual days off may be excused from the test with approval of
The bureau chief
69
When MOS requests to voluntarily take a drug screening, must prepare a request on typed letterhead to the chief of personnel asking permission for a voluntary drug screening. The request must contain
1) name of union representative or attorney consulted regarding taking the drug screening.
2) the circumstances under which the member was accused of illegal/controlled substance use.
Personally deliver the request to chief of personnel or designee.
70
Who must report EEO allegations or complaints?
All supervisors, managers and EEO's must report.
71
Any supervisor or EEO liaison must notify the office of the DCEEO via telephone or in person by when?
During business hrs or next business day. Mon through Friday 0800 to 1800 hrs. During non business hours leave a message.
Supervisor must forward a confidential report on typed letterhead if issued a DCEEO case #.
72
In addition of filing EEO with the department the member may also file with local, state or federal agencies. What are the time restrictions for those agencies?
NYPD
Nyc commission on human rights
Nys division of human rights
Useeo commission
NYPD - 1 year
Nyc commission on human rights - 1 year
Nys division of human rights - 1 year
Useeo commission - 300 days
73
A supervisor who becomes aware of the display of offensive material will as soon as possible:
- notify DCEEO
- photograph offensive material and remove or cover offensive material
- invoice offensive material as investigatory evidence if possible
- make command log entry but do not describe
- notify CO/Manager
- forward report to DCEEO within 5 business days
74
When a UMOS performs an act worthy of Dept recognition and is recommended by a supervisor, coworker, or a member of the community:
- Member's immediate supervisor prepares departmental recognition request for each MOS involved.
- deliver to Ops coordinator, precinct of occurrence or command counterpart.
- Ops coordinator/counterpart will assign serial number to all requests (same incident, same serial). Assign a ranking officer for investigation.
- ranking officer conducts investigation and enters results of investigation under remarks caption. Deliver to precinct/command recognition committee.
75
For off duty employment, submit renewal application at least ___ days prior to expiration.
10 days
76
If off duty application has been disapproved and you want to request a review what do u do?
Typed letterhead requesting review of application that has been disapproved and submit to CO, Employee resources section.
77
Off duty employment cannot exceed ____ hrs a week unless during vacation or when on terminal leave.
20 hrs
78
Off duty employment cannot be performed _____ hrs immediately prior to regular tour of duty.
3 hrs
79
Off duty employment is prohibited if
- involves guarding of licensed premises.
- requires a member to be an officer, organize or hold position in an employee organization (labor union) or member will become involved in a strike or labor dispute.
- process server anywhere
- involve operating or having a financial interest in arcade, video or pinball game.
- street peddled within NYC.
- locksmith in NYC
- second hand dealer except used cars
- Requires UMOS to perform investigative duties
- guarding diplomatic personnel or premises
- employment by foreign government
- employed in precinct assigned unless encompasses more than one precinct unless conflict of interest or corruption hazard.
- involves employment in premises licensed by ABC unless MOS does not have to handle alcoholic beverages.
80
Off duty watch guard prohibitions
- will not have a client who is the subject or an active criminal investigation or premises licensed by ABC or a client who is a diplomat.
- will not have client located within precinct of assignment.
- will not employ a UMOS if any rank assigned within watchguard license immediate command or employ any member of higher rank.
81
When a UMOS wishes to apply for retirement or discontinue service with vested interest:
- notify CO
- telephone police pension fund for instructions and appt prior to reporting for retirement processing.
- report in civilian clothes.
(Tier 2 - 30 days prior, tier 3 - without notice, applying for terminal leave- report at least 10 days or more)
82
How many copies of the property receipt - discontinuance of service do they deliver to executive director, police pension fund?
5 copies
83
The desk officer notifies who if member chooses to retain their vest and needs to do what?
Desk officer notifies police academy, ballistic vest unit. Send copy of property receipt via fax and Dept mail to vest unit with vest info on form.
84
When a UMOS decides to resign from the Dept what is does he do?
Report to permanent command and notify CO. If CO is not there, notify desk officer.
Desk officer
- make command log entry of resignation
- obtain transit pass and LIRR/Metro north pass
- notify operations member is resigning with the pedigree info.
- assign member to 2nd platoon on their last one.
Resigning member
- prepare PCI for firearms to be safeguarded
- prepare separate acq and disp of firearms for each firearm safeguarded.
- deliver firearms with forms to borough property clerks office only.
- report to police pension fund on last working day in civilian clothes with property receipt - discont. of service, all property, and two copies of PCI.
- deliver property all property to specified commands.
( if member refuses to go to police pension fund, CO will accept property)
- file copy or property receipt in property receipt book when received from police pension fund rep through Dept mail.
- notify CO, roll call clerk and next higher command.
85
Where does UMOS property go if resigning?
ID card/Shield -
Helmet and OC spray with holster -
NYPD restricted parking placard -
NYPD Vehicle id plate -
Department issued vest -
Portable radio -
Laptop or tablet -
Cell phone -
MIFI -
ID card/Shield - shield, ID and retirement unit
Helmet and OC spray with holster - FTS police headquarters range
NYPD restricted parking placard - ICO
NYPD Vehicle id plate - ICO
Department issued vest - ballistic vest unit
Portable radio - ITB
Laptop or tablet -
Cell phone - ITB
MIFI - ITB
86
If member resigns in person not at permanent command:
Desk officer
- prepares resignation and exit interview
- request member to sign, if refuses, indicate on form.
- distribute form as indicated
- notify operations unit of members resignation
(Operations will make notifications)
- notify member's permanent command of resignation
- make command log entries of member's resignation including names of persons notified.
- question member concerning location of property.
- instruct member in regards returning property.
- assign UMOS to deliver property of resigning member to permanent command.
- instruct member to contact police pension fund.
Desk officer of perm command
- prepares forms 1) property receipt, PCI, acq and disp.
- have uniformed supervisor and clerical member open member's locker and obtain property.
- have UMOS deliver firearms to borough property office.
- assign member to deliver property receipt (5) and two copies of PCI and all department property to police pension fund.
87
If member resigns other than in person:
CO/supervising officer receiving resignation
- notify operations unit (they will make notifications)
- notify resigning member's perm command.
88
UMOS who is retiring and desires a pistol license will prior to last tour of duty:
- if non resident obtain pistol license from local authority.
- prepare pistol license application. 2 copies if living in city, 3 copies of outside city
- request CO to sign reverse side on investigating officers recommendations.
- obtain 3 head type photos 1.5 inches. 4 copies if outside city. (Must be taken within 30 days of app)
89
What is chronic sick A sick designation?
4 or more times in a 12 month period. Except initial line of duty absence or hospitalization.
Designation will remain in effect 6 months.
90
What is chronic B sick designation?
6 or more times in a 12 month period or 4 or more times and loses 40 or more workdays.
Designation will remain for 9 months.
Chronic B is not eligible for admin sick.
Chronic B also gets special medical district
Not permitted to leave residence without express permission from special medical district surgeon. Member's violating will be subject to charges and specs.
91
When member wants to appeal chronic sick designation
Prepare in duplicate on typed letterhead within 30 days of chronic designation to CO, medical decision.
92
Counseling services unit may not disclose any information that identifies a member as a participant except under the following circumstances:
- Consent from member
- valid subpoena from US district court
- suspected child abuse
- danger to self or another
In DV cases, the employee assistance unit will refer the member to the domestic incident education program.
93
For temp removal of firearms in non disciplinary cases, DO command of surrender will
- Notify members permanent command and request a check of force record to determine if all weapons listed have been surrendered.
- arrange to obtain additional firearms if necessary.
- have PCI prepared. Place shield and ID in PSE and seal. No invoice.
- place firearms, shield, ID in commands property locker.
- make appropriate command log entries.
*do not prepare removal/restoration report.
Medical will prepare if removal is official:
- when removal/restoration received, firearms are sent to borough property clerk. Shield and ID will go to shield ID unit by messenger with report.
If no basis for removal:
- DO, command of surrender will return call to MEd division to verify authenticity.
- make entry in telephone record.
- notify CO and roll call personnel.
- return firearms, shield and ID to member.
- ensure member reports to employee assistance unit on next business day.
- make command log entry.
94
When MOS is sick and not eligible or declines admin sick, report to assigned district surgeon at next regular office hours except: if CUFDD
C - hronic B (special med district)
U - nable to travel (phone assigned surgeon)
F - riday/Saturday (medical division, weekend)
D - ental problems (be guided by sick desk sup)
D - irected by Med Div supervisor
95
Upon directed to return to duty by surgeon, UMOS will
- Immediately notify DO/supervisor by telephone of time and date to report for duty, include limitations if any.
- report for duty when ordered.
- deliver sick report return and/or assignment to limited capacity to DO/Supervisor.
- desk officer must make entry in telephone message record that member has returned from sick.
96
In case of serious need or emergency, a UMOS may request permission from who to leave his residence at a time other than specified by district surgeon?
Sick desk supervisor
97
A UMOS on sick report may not leave the confines of the city or residence counties without the approval of:
Chief of personnel. A request is made through the member's district surgeon on absence from city while on sick leave.
98
When UMOS cannot attend court etc due to sick:
- Inform DO/supervisor when reporting sick.
- DO makes entry in command diary under date of scheduled appearance and under date two days prior to appearance date.
- DO notifies borough court section if member is unable to appear for pending arraignment.
Rollcall clerk is required to notify court or other agency that member is unable to attend.
99
Who telephones the district surgeon two days prior to schedule appearance when member is out sick?
OPs Coordinator/principal. If district surgeon approves appearance notify member to appearance telephone sick desk of surgeon's determination.
100
Supervisor at FTS notifies who when member fails to qualify after deemed fit for duty by medical division?
- Supervisor at FTS will notify absence control and investigations unit immediately.
- fax score sheet.
* must qualify in 90 days
101
When a UMOS wants to visit an inmate at a NYC, NYS or federal correction facility:
UMOS prepares a typed letterhead and forward to CO. Separate notification for each visit.
102
At the completion of counseling services MOS will report to medical division for drug screening except if on
- Sick report
- Bereavement leave
- Terminal leave
103
If member is unable to report to district surgeon, notify sick desk supervisor and who?
CO.
104
Who does the desk officer notify after receiving property receipt-discontinuance of service?
- CO
- roll call clerk
- next higher command (borough)
