200-39 Cash Handling

Question 1

Except as authorized by the Chief of Police, _______ received by employees for fees, services, or department donations shall be considered City revenue.

Answer 1

all revenue

Question 2

Any division that seeks to establish a cash collection point (CCP) shall submit ________.

Answer 2

a written request to the Chief of Police.

Question 3

Upon approval of the CCP,_______ shall develop and maintain standard operating procedures for all cash handling duties.

Answer 3

division commanders

Question 4

All ______ are expected to monitor the daily activities of their subordinates with particular attention given to safeguarding cash.

Answer 4

supervisors

Question 5

________ shall ensure that each subordinate understands all division procedures and City policies regarding the handling of cash and that each subordinate follows the established cash handling system.

Answer 5

Supervisors

Question 6

Each CCP shall create and use a _______to thoroughly document each cash transaction.

Answer 6

Receipt of Cash Log

Question 7

Divisions may continue to use an established form or log created for _______ if it adequately captures cash transaction information.

Answer 7

additional purposes

Question 8

Checks must be made payable to either the ________ or the_________.

Answer 8

City of Houston, the Houston Police Department

Question 9

Checks, money orders, or debit card or credit card transactions shall not be accepted for ______ the amount due to the City.

Answer 9

more than

Question 10

All voided transactions are to be approved by an ______ supervisor.

Answer 10

authorized

Question 11

Refunds shall be made through an appropriate approval process, and shall not be paid in ______ .

Answer 11

currency

Question 12

Receipts shall be given for _____ collected by City employees.

Answer 12

any cash

Question 13

Each _____ shall create a process for safeguarding cash until it is transferred to B&F.

Answer 13

CCP

Question 14

If monies are kept at the division, then cash collection points shall have ________ or ________with access controlled to safeguard non deposited collections.

Answer 14

a basic cash register, a secure location (e.g., locked box or in a locked cabinet or closet)

Question 15

_____ or ______ must be maintained identifying any personnel who has access to a cash drawer or lock box during each shift.

Answer 15

Records or a log

Question 16

Each CCP shall have a process documenting all revenue collected. Monies shall be reconciled to a ________.

Answer 16

Receipt of Cash Log.

Question 17

Divisions with change funds shall reconcile monies at the ____ and _____ of each shift.

Answer 17

start, end

Question 18

Each CCP shall make cash transfers to B&F within _____ business days of receipt. Divisions shall prepare a transfer packet for each transfer, which includes copies of Receipt of Cash Logs, receipts, and copies of all checks and money orders.

Answer 18

three

Question 19

________ is charged with conducting revenue stream audits within the department. These audits are generally initiated on an unannounced basis. AU units are required to cooperate with these audits in an expeditious manner.

Answer 19

Inspections Division

Question 20

Upon completion of each audit, the concerned division or unit will be directed by the Chief of Police to provide a written response to the concerned commander addressing the audit findings and recommendations within ____ calendar days.

Answer 20

90

Question 21

Divisions or units shall forward copies of their response letters to both the _______ and ______.

Answer 21

Inspections Division and B&F.

Question 22

For each department change fund Inspections Division shall conduct at ______ audits per fiscal year. A copy of each audit shall be forwarded to B&F.

Answer 22

least two unannounced

Question 23

_______ verifications shall be conducted each fiscal year by independent administrative personnel from the division or unit or Inspections Division. The verification procedures must first be approved by the ________.

Answer 23

Quarterly change fund, Inspections Division.

Question 24

Employees shall ______ nor ______ on behalf of organizations outside the department.

Answer 24

not collect fees, accept revenue

Question 25

Employees shall advise citizens wishing to make a donation to an outside organization that supports the department to _______.

Any exception to this section is at the discretion of the Chief of Police.

Answer 25

contact that organization directly.

Question 26

All ______ and _______ shall be maintained in accordance with established department records retention schedules.

Answer 26

cash receipts and related documents