2 Governance Arrangements

Question 1

What are the different types of organisation structures that exist?

Answer 1

Functional (permanent, BAU, one line manager)
Matrix (project team, functional PM and line manager)
Project (solely project teams)

Question 2

What are the key responsibilities of a project manager?

Answer 2

Manages the project day-to-day
Ensures successful delivery of outputs
Communicates with stakeholders
Motivates team
Develops PMP

Question 3

What are the key responsibilities of a project sponsor?

Answer 3

High level vision
Owns and develops business case
Provides support to PM
Makes decisions at gate reviews/stage reviews

Question 4

What are the key responsibilities of a project steering board?

Answer 4

Guides project in line with strategic aims of business
Responsibility for feasibility, business case
Authorises business case and releases funds
Decides on issues escalated

Question 5

What are the key responsibilities of a product owner?

Answer 5

Defines scope of work
Leader
Intermediary between stakeholders and PT
Creates vision

Question 6

What are the key responsibilities of a project team members?

Answer 6

Day to day tasks
Report on progress
Support PM in identifying risks, communication with stakeholders etc.

Question 7

What are the key responsibilities of users?

Answer 7

• Identify project requirements
• SMEs
  Acceptance criteria define

Question 8

What are the four aspects of PM governance?

Answer 8

Policies
Regulations
Processes, procedures and functions
Delegated responsibilities

Question 9

How does project lifecycle affect governance?

Answer 9

Linear - low-risk, clearly defined outputs, maximum governance , communication is simple

Iterative - greater flexibility required as scope changes