1.2 Confidentiality Protocols

Question 1

What are some organisational procedures which are needed to maintain confidentiality ?

Answer 1

Restricting access to specific information.

Staff sign a Non disclosure agreement (NDA)

When using Email it needs to be sent using BCC

Question 2

What are the 2 types of storage data and documentation ?

Answer 2

Manual data storage
Electronic data storage

Question 3

What is manual data storage ?

Answer 3

This is where they store data in the premises and doesn’t leave. The idea that they use filing cabinets for hard copies.

Question 4

What is electronic data storage?

Answer 4

This is where they use passwords for security.

Question 5

What are the implications of breaching confidentiality?

Answer 5

Dismissal of employees ( harder to get a job )

Risk of identity theft where personal confidential info is involved.

Competitors may use this to their advantage.

Staff morale falls if info is leaked

Question 6

What are reasons to why confidentially may be breached ?

Answer 6

Fraud - the idea if an employee is suspected of fraud (theft embezzlement) their emails or documents may be assessed to identify if this is the case.

Emergency - where employees need to be contacted.

Question 7

What is meant by embezzlement?

Answer 7

This is theft of an employees assets which belongs to the employer.