11.2, 120.1, 40.71, 70.5

Question 1

5. LIMITATIONS. The total petty cash fund shall be limited to ____ and the change fund shall be limited to _____.

Answer 1

$300.00,

$100.00,

Question 2

10. RULES GOVERNING USE.
    a. Maximum Purchase. Individual petty cash purchases shall be limited to a maximum of ___. Authorization for petty cash purchases shall be obtained from the petty cash custodian prior to use. Under no circumstances shall any purchase exceed the maximum dollar limitations.

Answer 2

$50.00 (excluding sales tax)

Question 3

c. Shortages. Each command shall report shortages due to theft in the fund immediately to FMS, APU. The theft shortage must be reported in writing no later than ____ following the discovery of the theft. An original plus one copy of all reports will be submitted to the FMS, APU. If a theft is involved, attach a copy of:

Answer 3

the first business day,

the STD. 99, Report of Crime or Criminally Caused Property Damage on State Property,

a CHP 216, Arrest - Investigation Report, and

a CHP 729, Uniform Crime Report.

Question 4

11. ACCOUNTABILITY.
    a. Total Fund. The total amount of cash, receipts on hand, and receipts in transit must equal the total fund at all times. The commander shall designate someone other than the custodian to conduct unannounced audits on _____ basis.

Answer 4

a quarterly

Question 5

12. REPLENISHING FUND.
    a. Request for Reimbursement. A list of receipts and/or STD. 439s shall be prepared on a CHP 264 at least ____.

Answer 5

monthly

Question 6

9. CARDHOLDER.
   a. Use of the Procurement Card. The cardholder is responsible for the following:

(1) Pursuant to the EO and GC (paragraph 6.c. of this chapter), ____, ____, and ____ suppliers shall be given preference when purchasing commodities from suppliers other than the mandatory statewide contracts or CALPIA.

Answer 6

SB, MB, and DVBE

Question 7

(2) In accordance with GC Section 14838.5(c), if the estimated value of a transaction is under _____, the cardholder shall obtain ____ price quotations from responsible suppliers whenever there is reason to believe a response from a single source is not a fair and reasonable price. When evaluating fair and reasonable pricing using price comparisons, catalog/market price, and/or historical pricing, the cardholder must base the comparison on identical situations or those with little variance that does not impact the price.

Answer 7

$10,000,

at least two,

Question 8

h. Lost or Stolen Procurement Card. If a P-Card is lost or stolen, the cardholder shall immediately contact U. S. Bank and the approving official, provide the complete cardholder name (as shown on the P-Card), P-Card number, and date reported to the police (if applicable). It is imperative that U. S. Bank be contacted within ____ of the loss of the card to limit the Department’s liability to $50.

Answer 8

48 hours

Question 9

3. METHOD OF ORDERING. The FI$Cal shall be used to order goods such as ________. (Refer to paragraph 13. of this chapter for goods which are not ordered by requisition).

Answer 9

equipment,

furniture,

publications,

subscriptions (other than newspapers), and

decals

Question 10

f. Blanket Purchase Order. A blanket PO is an acquisition mechanism established with one supplier where the quantities of specific products are not known. In no case may a blanket PO exceed ____ per transaction, unless the blanket PO is issued under an LPA contract whereby the purchase document dollar cap is limited to the LPA contract dollar threshold.

Answer 10

$4,999.99

Question 11

In accordance with GC Section 14838.5(c), state agencies shall obtain two price quotes from responsible suppliers for the acquisition of goods estimated to cost _____. For the PSU to ensure that fair and reasonable pricing is achieved, commands shall:

(a) Obtain price quotations, including applicable shipping charges, from two suppliers. Complete the requisition and document the two quotes on a CHP 315, Price Comparison Worksheet.

(b) The SB, MB, and/or DVBE suppliers, as defined in paragraphs 8.p. and 8.q. of this chapter, shall first be solicited. If the supplier is a noncertified business, provide a justification of the efforts used to attain a certified supplier.

Answer 11

less than $10,000,

Question 12

For acquisitions valued at _____, the DGS PD requires state agencies to follow extensive guidelines and provide complete file documentation for audit purposes. Therefore, the PSU is responsible for conducting all solicitations for acquisitions with a value of _____.

Answer 12

$10,000 or more,

$10,000 or more

Question 13

(3) Storage of state equipment in a vehicle: Sensitive items, such as, but not limit to, weapons and state computers, shall be removed from the vehicle to a safe location.

(a) If parked temporarily (e.g., restaurant, gym, bank) and the vehicle’s trunk release button has been deactivated and the trunk can only be opened by key or when the vehicle is on, sensitive items ____ be placed in the trunk.

(b) If the vehicle is equipped with a gun safe, weapons may be stored in the gun safe, including when parked overnight.

(c) If the vehicle does not have a trunk, sensitive items ____ be removed from the vehicle to a safe location.

Answer 13

Shall, shall

Question 14

(1) Equipment which has a unit cost of $5,000 or more (including tax, freight, etc.) is classified as _____

Answer 14

Major

Question 15

5. EQUIPMENT CATEGORIES.
   a. Equipment is categorized as _____.

Answer 15

major, sensitive, or minor

Question 16

(2) Equipment which has a unit cost of less than $5,000 but requires stringent accountability controls is classified as ____.

Answer 16

sensitive

Question 17

(3) Equipment less than $5,000 that does not require stringent accountability controls (refer to examples in paragraph 6.b.) is classified as ____.

Answer 17

Minor

Question 18

a. Any employee aware of circumstances indicating that CHP-owned equipment or property has been lost, damaged, or destroyed shall, as soon as practical, notify their commander. The decision on whether to require the involved employee to complete a CHP 51 of the circumstances surrounding the incident is the discretion of the commander. If the involved employee is required to complete a memorandum, the involved employee shall be informed of the right to have a representative present while completing the memorandum. Additionally, the involved employee’s rights, as afforded by POBR, shall be preserved. The commander shall ensure a memorandum is prepared within _____, outlining the description of the item, the status of the item, the CHP tag number (if applicable), and the serial number (if available). Additionally, the memorandum should request the equipment or property be removed from the inventory.

Answer 18

five business days

Question 19

b. The theft of CHP-owned equipment or property not occurring on CHP-owned or CHP-leased property (i.e., theft of equipment from a patrol vehicle parked in a public place or from an employee’s residence) requires reporting as outlined below and completion of the following:

Answer 19

(1) Contact the local law enforcement agency, file a crime report, and forward a copy of the report with the memorandum as required in paragraph 22.c., or

(2) Complete a STD. 99, Report of Crime or Criminally Caused Property Damage on State Property for state assets stolen on state property, or a Stolen State Property Report for state assets stolen off state property (Annex G), or

(3) Complete a CHP 216, Arrest – Investigation Report, and forward the completed report with the memorandum as required in paragraph 22.c., or

(4) The commander shall prepare a CHP 51, within five business days, with a description of the item, the status of the item, the CHP tag number (if applicable), and serial number (if available). Additionally, the CHP 51 shall state what precautions were in place at the time of the theft, what measures have been taken to prevent a reoccurrence, and if the employee should be required to reimburse the Department for the item.

Question 20

b. Disposition of State Property. Property surrendered by a separating employee shall be reported on a ____ or by Communications Network message to Human Resources Section, Roster Services. The property, along with a CHP 266, must be forwarded to SSU within _____, with the following exceptions:

Answer 20

memorandum, 30 days,

(1) Temporary Separations. Property shall be retained by the commander when the separation is for 12 months or less (e.g., leave of absence or suspension).

(2) Batons. The baton shall be retained within the command to be used for replacement. If the number of batons accumulated becomes excessive, the extra batons may be returned to SSU.

(3) Sale of State-Owned Service Pistols. The service pistol shall be retained within the command pending completion of purchase as outlined in HPM 70.8. If the retiring officer’s request for purchase is denied, the service pistol shall be surrendered. Refer to paragraph 12.c.(1).

(4) Identification Cards. Identification cards shall be destroyed at the command as outlined in HPM 10.3, Personnel Transactions Manual, Chapter 18, Departmental Identification Cards.

(5) Badges and Cap Pieces. Procedures for surrendering badges and cap pieces are located in HPM 11.2, Chapter 6.

Question 21

1. Area and Division offices will hold _____ unclaimed property for a period of ___, unless claimed by the owner.
2. After ____ Area and Division offices will complete the ___.

Answer 21

nonperishable,

90 days,

90 days,

CHP266B,Credit Memo - Unclaimed Property

Question 22

Commands shall use _____ as their primary small parcel shipping carrier. _____ shall only be used in the event UPS is not available. Commands are also reminded that all packages shall be sent via ground shipping only. The following methods may be used for ____ and ____:

(1) Petty Cash. Petty Cash can but does not have to be used to ship packages via UPS or FedEx. The MSU or the SSU may be contacted in order to set up direct billing in lieu of using petty cash.

Answer 22

United Parcel Service (UPS),

Federal Express Ground (FedEx),

UPS and FedEx,

Question 23

b. Service. Service of the motion may be accepted at the Area office or at Legal Coordination Unit (LCU). The recipient of the motion should ensure that service is effected within the proper time limits, ____ if served by mail and ____ if personally served. If there is insufficient time, the defense attorney should be notified and a continuance of the hearing requested to ensure compliance with the motion requirements.

Answer 23

20 days,

15 days

Question 24

u. Administrative Sergeant - Beat ____. A sergeant’s time assigned to administrative duties in a field Division or Area command. Sergeants assigned as field supervisors (Beat ___) claim time spent in administrative duties as activity code “Admin.”

Answer 24

820,

822,

Question 25

w. Field Sergeant/Officer-In-Charge/Acting Sergeant - Beat ____. A sergeant, designated Officer-In-Charge, or Acting Sergeant primarily responsible for the supervision of officers assigned to field duties. Only actual time spent performing supervisory duties is to be reported as Beat ____.

Answer 25

822, 822

Question 26

Time spent on equipment services of a routine nature including inspecting patrol vehicle and adding gas and oil at non-CHP owned facilities.

Answer 26

(43) PV Serv - Patrol Vehicle Service.

Question 27

Equipment services of a routine nature, including inspecting patrol vehicles and adding gas and oil at a CHP facility, are charged to ____ in the “Beat Hours Summary.”

Answer 27

Beat 900

Question 28

(44) RT - Response Time.
(a) Total time spent responding to (not “from”) collisions/incidents received from radio dispatch, monitoring scanner radio traffic, or a citizen report is recorded in this category. This activity code will not generate any count. Response time to the following activities is included even if the response is terminated before arrival or the incident is not located:
____,____,____,____

(b) In a two-person unit, only the driver shall be recorded as activity code “RT.” Partner officer time shall be recorded as _____

(c) Time spent traveling to court is not included in this category but is recorded as activity code ____

(d) Time spent traveling to ______ is not included in this category.

Answer 28

1 Traffic collisions.
2 Disabled vehicles.
3 Traffic/road hazards.
4 California Highway Patrol or allied agency requests for assistance.

“PA T.”,

“Court.”,

the Academy,

Question 29

c. Overtime ____ be claimed while on vacation/compensating time off (CTO)/annual leave status, etc., when the hours are worked during the regular work shift time (Highway Patrol Manual 10.3, Chapter 24, Overtime; Government Code Section 19851). Non-reimbursable overtime hours worked when using leave credits ____ be claimed at the regular rate of pay; however, if hours are worked outside of the regular work shift, or for a reimbursable project, overtime may be claimed.

Answer 29

should not,

shall,

Question 30

b. Length of Academy Training Absence. All Academy training projected absences must be recorded as ____ regardless of the officer’s assigned work shift.

Answer 30

eight (8) total hours

Question 31

2. FIELD SUPERVISION.
   a. Activities relating to direct field supervision of officers involved in road patrol duties are charged to Beat ____.

Answer 31

822

Question 32

b. Administrative activities related to the support of officers involved in road patrol duties are to be recorded as a line entry of activity code “Admin” on the right side of the CHP 415. Included activities are:

Answer 32

(1) Briefing/debriefing.

(2) Preparing performance appraisal reports.

(3) Preparing work schedules.

(4) Complaint investigation.

Question 33

6. PROCEDURES.
   a. Requirements. Evidence Code Section 1043 requires that a defendant must file a written motion with the proper court. Such motion must be served on the agency having custody or control of the records either by mail or in person.

If served by mail, the motion must be served ____ prior to the date of the hearing;

if personally served, it must be served ____ prior to the hearing date pursuant to Code of Civil Procedures Section 1005(B)(Annex L).

Answer 33

20 days,

15 days

Question 34

7. ACCOUNTING FOR ENFORCEMENT ACTIVITY AND TIME. Sergeants who take enforcement actions and perform services during the regular course of their duties are to charge the time to their normal beat. A field sergeant would charge all enforcement time to ____ and list that beat on all documents.

Answer 34

Beat 822

Question 35

d. Authority to Disburse Funds.
(1) Disbursement of funds from the explorer post checking account ____ requires authorization from the Area commander.

(2) Disbursement of funds from the explorer post checking account ____ requires authorization from the Division commander.

(3) Disbursement of funds from the explorer post checking account ____ requires authorization from the Board of Directors.

Answer 35

in excess of $1,000,

in excess of $5,000,

in excess of $10,000

Question 36

(5) All cash expenditures shall be supported by an invoice or cash register tape fully explaining the purpose. All documents and remaining funds shall be returned to the explorer post advisor within ___ of final disbursement.

Answer 36

five days

Question 37

i. Permitted Equipment. Explorers ____ carry a jacket, flashlight, and clipboard on ride-alongs. Explorers ____ wear soft body armor.

Answer 37

should,

should,

Question 38

b. The P-Card Program is the primary method for obtaining ___ and ___ from certified suppliers. Cardholders shall seek out and do business with DGS-certified SB, MB, and/or DVBE suppliers whenever possible.

Answer 38

office and janitorial supplies

Question 39

NOTE: The P-Card shall not be used for shipping/freight charges that exceed ___.

Answer 39

$200

Question 40

(1) Field Commands. All field commands shall submit ____ Supply Services Catalog requisitioned items in accordance with the Field Quarterly Supply Requisition Receipt/Delivery Schedule contained in the Supply Services Catalog.

Answer 40

quarterly

Question 41

(2) Emergency Requests. Field offices ____ distribute CHP forms to local governmental agencies except in an emergency, and then only in very limited quantities.

Answer 41

shall not

Question 42

c. Transfer from Another Department.
(1) No property transferred from another state department ____ be accepted, or transfer signed, except when specifically authorized by ____.

Answer 42

shall,

headquarters

Question 43

g. Forwarding Information to Division. Area and section commanders have ___ to complete their inventory and forward it to their Division.

Answer 43

60 days

Question 44

(1) Computer Equipment. Permanent transfers of major or sensitive computer equipment or monitors, as described in paragraphs 6. and 7., of this chapter must be documented on a ____. The originating command is responsible for completing and distributing the _____. The signed original must be forwarded to ITS to update the departmental PR; a signed copy should be kept by the receiving office; and a signed copy retained by the originating command.

Answer 44

CHP 266, CHP 266

Question 45

(4) Permanent Transfer of Minor Equipment. Minor equipment, as described in paragraph 6 of this chapter, can be transferred between commands by completing a ____. Follow directions in paragraph 19.f.(5) below for required “received” signature. Do not send copies to FMS, ICU, or BSS, SSU, for minor equipment being transferred between commands. If a computer monitor is transferred, a completed, signed ____ must be forwarded to ITS as stated in paragraph 7.c. of this chapter.

Answer 45

CHP 266A, CHP 266

Question 46

(3) All Other Equipment. Permanent transfers of major or sensitive equipment, as described in paragraphs 6. and 7. of this chapter, must be documented on a ___. The originating command is responsible for completing and distributing the ____. The signed original must be forwarded to FMS, ICU, to update the departmental PR; a signed copy should be kept by the receiving office; and a signed copy retained by the originating command.

Answer 46

CHP 266, CHP 266

Question 47

CHAPTER 13 UNCLAIMED PROPERTY

4. PROCEDURES. a. General.
   (1) In all cases, ____, must be completed by the command, specifically stating the following:

(a) How the property came into the possession of the CHP.
(b) Date and time received.
(c) Steps taken to locate the owner(s).

Answer 47

CHP 266B, Credit Memo - Unclaimed Property, (refer to Annex 13-A-1)

Question 48

(8) In no case ____ a complaint investigation be instituted solely on the basis of a Pitchess Motion. A Pitchess Motion is not a complaint; it is a legal process.

Answer 48

shall

Question 49

(34) Misc. - Miscellaneous. This category is to be used to report all time spent on activities not covered under “Beat Hours Summary” or the activity codes defined in this chapter. Any miscellaneous time claimed ____ be explained in “Activity/Comments,” on the right side of the CHP 415. This activity code will not generate any count. The following activities are included when no subsequent action is taken:

Answer 49

shall,

(a) Information and belief checks.
(b) Warrant checks.
(c) Attempts to contact.
(d) Registration and wants checks.
(e) Abandoned vehicle checks.

Question 50

m. Dock. Time off for an approved absence without pay is recorded in this category. A minimum of ____ may be charged to “Dock.”

Answer 50

six minutes

Question 51

4. SPECIAL ASSIGNMENT. Sergeants assigned to supervisory duties over Special Assignment Officers are to use the ____ beat numbers as the officers they supervise. For example, a sergeant assigned to Vehicle Theft would claim all supervisory time in Beat 803.
5. MULTIPLE SPECIAL ASSIGNMENT SUPERVISION. Sergeants supervising officers in several special assignment activities are to make separate entries estimating the time spent in each program. For example, a sergeant supervising Commercial Officers, a Public Information Officer, and Applicant Investigators could claim time in Beats 850, 809, and 802.
   7-3

Answer 51

same