10 - Project Scope Management Terminology Flashcards
Acceptance
The process of formally receiving the work of the project, which should be complete and fulfill the objectives of the project.
Acceptance Criteria
The contingencies that must be satisfied prior to acceptance of work.
Accepted Deliverables
Products, results or capabilities that have been accepted by the customer as meeting requirements.
Affinity Diagram
A tool used to gather ideas and organize them into groupings so they can be reviewed and analyzed; typically used for ideas generated from brainstorming sessions.
Alternative Analysis
A technique used to evaluate project execution approaches.
Alternatives Generation
A technique used to create as many project execution approaches as possible.
Analogy Approach
A methodology for establishing values for the current project based on those from a previous project with similar characteristics; values obtained from this method include activity duration, required resources, and estimated costs.
Brainstorming
A creative technique used to gather a large amount of information from team members and/or subject matter experts; applicable to ideas, risk identification, and solutions.
Collect Requirements
The process of arranging for, determining, and documenting the needs of the stakeholders to align with project objectives.
Context Diagrams
A graphical representation of the scope of a business system that includes processes, equipment, and computer systems and indicates the manner in which people and other systems interact with the business system.
Control Scope
The process of observing project status and scope in order to administer scope baseline revisions.
Create WBS
The process of breaking down the work of the project into minimal components for more effective management.
Decomposition
The process of breaking down the work of the project into smaller, more controllable components.
Define Scope
The process of developing the project scope statement, the document that details the expected results of the project.
Delphi Technique
A technique used to gain concurrence from a group of experts about a specific issue; the technique is effected by using a questionnaire to solicit ideas from the experts, having the ideas summarized, having the experts add comments to the summaries, and repeating the process until a consensus is reached.
Diagramming Technique
A method that indicates the logical links between data.
Facilitated Workshop
A focused session involving cross-functional stakeholders and a designated leader that is conducted to achieve a specific goal, such as the creation of project requirements.
Focus Group
A focused session involving prequalified stakeholders, subject matter experts (SMEs), and a designated leader that is conducted to determine expectations and views regarding a potential product, service, or result.
Group Creativity Technique
A focused session involving stakeholders and a designated leader that is conducted to develop ideas.
Group Decision-Making Technique
A focused session involving stakeholders and a designated leader that is conducted to review decision methods available for use with specific activities such as generating, classifying, and prioritizing requirements.
Interviews
A focused session involving individual stakeholders and a designated leader that is conducted to elicit specific information.
Management by Objectives (MBO)
An administration method that aligns, or realigns, projects to strategic objectives.
Mind-mapping
A technique used to integrate ideas created through individual brainstorming sessions into a single map in order to highlight similarities and differences in understanding and generate new ideas.
Nominal Group Technique
A technique, effected by a voting process, that is used to prioritize ideas by utility for further brainstorming.
Plan Scope Management
The process of creating a document that designates how the project scope will be defined, validated, and controlled; the document may also offer guidance for requirements and include the scope statement, the work breakdown structure (WBS), and the scope baseline.
Planning Package
A WBS component that has no detailed scheduled activities even though it is known to have work content.
Plurality
The votes of the largest block in a group when a majority is not required, typically used to denote agreement with a decision.
Product
An output of the project that is quantifiable and can be described as material and goods.
Product Analysis
An approach used to convert a business-defined product into project deliverables; typically involves asking business representatives questions about the intended uses and characteristics of the product.
Product Life Cycle
The phases of product development, typically defined as conception through delivery, expansion, maturity, and disengagement.
Product Scope
The features and functions of a project’s product, service, or result.
Product Scope Description
The documented depiction of the features and functions of a project’s product, service, or result.
Project Scope
The work executed to deliver a product, service, or result that satisfies the specified features and functions.
Project Scope Management
The processes required to ensure that all the work needed to complete the project, and only that work, is included in the project.
Project Scope Statement
The document that describes the major deliverables, assumptions, constraints, and scope of the project.
Prototype
A working model of the product created to obtain detailed stakeholder feedback.
Questionnaires
Written surveys designed to quickly gather information from a large number of respondents.
Requirement
A condition or capability that must be made available through a product, service, or result in order to fulfill a contract or formal specification.
Requirements Documentation
A document that describes requirements for creating a product or a feature of the product.
Requirements Management Plan
The document, part of the project or program management plan, used to describe the evaluation, recording, and administration of project requirements.
Requirements Traceability Matrix
A graphical representation that illustrates the relationships between the origins of the product requirements to the deliverables that fulfill the requirements.
Scope
The products, services, and results expected to be provided by the project.
Scope Baseline
The authorized scope statement, WBS, and WBS dictionary that contain only those modifications authorized through a formal change control process; used as a basis for comparison.
Scope Change
A change to the product or product scope accompanied by the appropriate modifications to the budget or schedule.
Scope Creep
A change to the product or product scope not accompanied by the appropriate modifications to the budget or schedule.
Scope Management Plan
The document, part of the project or program management plan, used to define the manner in which the project scope will be delineated, elaborated, monitored, controlled, and authenticated.
Statement of Work (SOW)
A detailed description of the products, services, or results expected from a project or other initiative.
Unanimity
A decision with which all group members concurred.
User
The person, division, or company that will be the user or owner of the product when the project is complete.
Validate Scope
The process in which the customer or sponsor reviews and accepts project deliverables as being complete and correct in accordance with the requirements.
Validation
The process of determining that the results of the project are in compliance with requirements imposed by the customer and appropriate stakeholders and typically involving acceptance by them.
WBS Dictionary
A document that itemizes deliverable, activity, and scheduling information for each WBS component.
Work Breakdown Structure (WBS)
A decomposition of the work of the project.
Work Breakdown Structure Component
Any unit of work defined in the WBS.
Work Package
The smallest level of WBS work for which cost and schedule can be assessed and administered.
