Time Management Flashcards
What is the process of time
management?
Plan Schedule Management
Define Activities
Sequence Activities
Estimate Activities Resources
Estimate Activities Durations
Develop Schedule
Control Schedule
What is the key output of the Plan
Schedule Management process?
Schedule management plan
What are the key outputs of the Define
Activities process?
Activity list
Activity attributes
Milestone list
What are the key outputs of the
Sequence Activity process?
Network diagrams
Updates to project documents
What are some the key outputs of the
Estimate Activity Resources process?
Activity resource requirements
Resource breakdown structure
What are the key outputs of the Estimate
Activity Duration process?
Activity duration estimate
Updates to projects documents
What does the Develop Schedule process
involve?
What are some of its key outputs?
Creating a project schedule that is
bought into, approved, realistic, and
formal
Project schedule
Schedule baseline
Updates to the project management plan
and project documents
What are the key outputs of the Control
Schedule process?
Work performance information
Schedule forecasts
Change requests
What are the 4 types of logical
relationships between activities in the
precedence diagramming method?
Finish-to-Start (FS): An activity must
finish before the successor can start
Start-to-start (SS): An activity must start
before the successor can start
Finish-to-finish (FF): An activity must
finish before the successor can finish
Start-to-finish (SF): An activity must
start before the successor can finish
What are mandatory dependencies?
What are discretionary dependencies?
Mandatory: The order in which
activities MUST be done, due to the
inherent nature of the work; also called
“hard logic”
Discretionary: The order in which the
organization has CHOSEN that activities
be performed; also called “preferred”,
“preferential”, or “soft logic”
What are external dependencies?
What are internal dependencies?
External:Dependencies based on the
needs of a party OUTSIDE the project
Internal: Dependencies based on the
needs of the project; may be under the
control of the project team
What is a lag?
What is a lead?
Lag: Waiting time inserted between
activies
Lead: How soon an activity can start
before its predecessor activity is
completed
What is a resource breakdown structure?
An organizational chart or table showing
identified resources, organized by
category and type
How does a schedule model differ from
a schedule?
The schedule model consists of all the
project data that will be used to calculate
the schedule, such as the activities,
dependencies, leads and lags, etc.
The project schedule is the output of the
schedule model - this refers to the final,
printed dates that makes up the schedule
that becomes the baseline and part of the
project management plan
What is the critical path?
What is the near-critical path?
Critical: the longest path through the
network diagram
Near-critical: The path closest in lenght
to the critical path
How does the critical path help us
manage the project?
it shows the project manager the
shortest time in which the project can be
completed
It shows the project manager where to
focus his or her time
It is used in compressing or adjusting the
schedule
Define total float, free float, and project
float.
Total float: the amount of time an
activity can be delayed without delaying
the project en date or an intermediary
milestone
Free float: The amount of time an
activity can be delayed with delaying
the early start date of its successor(s)
Project float: The amount of time the
project can be delayed without affecting
the project’s required end date
What are the two formulas for
calculating float?
Late start - Early start
OR
Late finish - Early finish
What are the methods that can be used
to compress a schedule?
Crashing
Fast tracking
What is crashing?
Adding or adjusting resources in
order to compress the schedule while
maintaining the original project scope
What is fast tracking?
Compressing the schedule by doing
more critical path activities in parallel
What is the critical chain method?
A schedule network analysis tool that
builds in buffers at critical milestones
What is reestimating?
Estimating the project again after
planning to make sure you can still meet
the end date, budget, or other objectives,
and adjusting the project if you cannot
What is the resources optimization?
Finding ways to adjust the use of
resources
What is resource leveling?
A resource optimization technique that keeps the amount of resources used for each time period constant, resulting in a more stable level of resources and a longer project duration
What is resources smoothing?
A modified form of resource leveling,
where resources are leveled only within
the limits of the float of their activities,
so the completion dates of activities are
not delayed
What is the schedule baseline
The approved version of the schedule
model, along with any approved
changes, used to measure project
schedule performance
What are the main presentation formats
for a schedule?
Network diagrams
Bar charts
Milestone charts
What do network diagrams show
Dependencies (logical relationships)
between activities
How project activities will flow from
beginning to end
Network diagrams may also be used to
determine the critical path
What do simple bar charts show?
Project schedule or project status
What do milestone charts show?
High-level project status
What is Monte Carlo analysis?
A schedule network analysis technique used to simulate the project to determine the likelihood that the project will be completed by a specific date or for a specific cost
Also used in Perform Quantitative Risk
Analysis to determine the overall level of
risk on the project
