Project Management Framework Flashcards
What is the definition of a project?
Temporary
Creates a unique product, service, or result
What is operation work?
Ongoing work to support the business and systems
of the organization
What is the definition of a program?
What is the definition of a portfolio?
Program: A group on interrelated projects, managed in coordinated way
Portfolio: A group of programs, individual projects,
and related operational work to achieve a specific strategic business goal
What is organizational project
management (OPM)?
A framework for keeping the
organizational focused on its overall
strategy.
Provides direction for how portfolios, programs, projects, and other organizational work should be prioritized, managed, executed, and measured to best achieve the firm's strategic goals.
What is OPM3?
A PMI model designed to help
organizations determine their level of
maturity in project management.
What is a project management office
(PMO)?
What are the 3 possible formats for a
PMO?
A department that centralized and
standardizes the management of projects
Supportive
Controlling
Directive
What are the project constraints?
Time
Cost
Risk
Scope
Quality
Resources
Customer satisfaction
Constraints are used to help evaluate
competing demands
Who are project stakeholders?
Anyone whose interests may be positively or negatively impacted by the project, including: - project manager - customer - sponsor - Performing organization - Other departments or groups within the organization - Team members - Team members' functional or operational manager - Sellers - Funding sources - End users - PMO
What are 3 primary forms of
organizational structure?
Functional
Projectized
Matrix
What is a functional organization?
The organization is grouped by areas or specialization (e.g., accounting, marketing)
What is a projectized organization?
The organization is grouped by project
The team has no departmeent to go to at
project end
The project manager has total control of
the resources
What is a matrix organization?
A blend of functional and projectized
organization where the team members
have 2 bosess (the project manager and functional
manager)
What is a strong matrix organization?
A matrix organization where the balance
of power rest with the project manager
instead of the the functional manager
What is a weak matrix organization?
What role might the project manager
play in a weak matric?
A matrix organization where the balance
of power rests with the functional
manager instead of the project manager
A project expediter or project
coordinator
What is a balanced matrix organization?
A matrix organization where power is
equally balanced between the project
manager and the functional manager
What is a project-based organization?
A temporary framework for projects created to circumvent any obstacles inherent in the organization's existing structure (whether functional, projectized, or matrix)
What are enterprise environmental
factors?
When are they used?
The organization’s culture and existing
systems that the project will have to deal
with or can make use of
They are used throughout the project
management process
e.g.: PMIS
What are organizational process assets?
When are they used?
Company processes and procedures
Historical information
Lessons learned
They are used throughout the project
management process
What is historical information?
Records of past projects, including
lesson learned, used to plan and
manage future projects
Record of the current project that will
become part of the organizational process
assets
What is a project management
information system?
The automated system to submit and
track changes and monitor and control
project activities
What do lessons learned describe?
How are lessons learned used?
What went right, what went wrong, and
what would be done differently if the
project could be redone
Used in planning the project
Used by other projects in the future
comment:
Best completed by the stakeholders
What is work performance data?
Measurements and details about
activities gathered during project work
(executing)
What is work performance information?
Work performance data analyzed to
make sure it conforms to the project
management plan and to asses what it
means for the project as a whole
What are work performance reports?
Work performance information
organized into report that are
distributed to the stakeholders
What is a product life cycle?
The cycle of a product’s life from
conception to withdrawal from
the marketplace
What is project life cycle?
What you need to do to COMPLETE the
work (produce the deliverables of the
project)
It varies by type of product, industry,
and the organization’s preferences
Describe a plan-driven project?
Has a predictive life cycle in which
scope, schedule, and cost are determined
in detail early in the life of the project,
before the work begins to produce the project
deliverables
Describe a change-driven project?
Uses iterative, incrementals, or adaptive
(agile) life cycles
Has varying level of early planning for
scope, schedule, and cost
