Project Management Framework

Question 1

What is the definition of a project?

Answer 1

Temporary

Creates a unique product, service, or result

Question 2

What is operation work?

Answer 2

Ongoing work to support the business and systems

of the organization

Question 3

What is the definition of a program?

What is the definition of a portfolio?

Answer 3

Program: A group on interrelated projects, managed in coordinated way

Portfolio: A group of programs, individual projects,
and related operational work to achieve a specific strategic business goal

Question 4

What is organizational project

management (OPM)?

Answer 4

A framework for keeping the
organizational focused on its overall
strategy.

Provides direction for how portfolios,
programs, projects, and other
organizational work should be
prioritized, managed, executed, and
measured to best achieve the firm's
strategic goals.

Question 5

What is OPM3?

Answer 5

A PMI model designed to help
organizations determine their level of
maturity in project management.

Question 6

What is a project management office
(PMO)?

What are the 3 possible formats for a
PMO?

Answer 6

A department that centralized and
standardizes the management of projects

Supportive

Controlling

Directive

Question 7

What are the project constraints?

Answer 7

Time

Cost

Risk

Scope

Quality

Resources

Customer satisfaction

Constraints are used to help evaluate
competing demands

Question 8

Who are project stakeholders?

Answer 8

Anyone whose interests may be
positively or negatively impacted by the
project, including:
- project manager
- customer
- sponsor
- Performing organization
- Other departments or groups within
  the organization
- Team members
- Team members' functional or operational manager
- Sellers
- Funding sources
- End users
- PMO

Question 9

What are 3 primary forms of

organizational structure?

Answer 9

Functional

Projectized

Matrix

Question 10

What is a functional organization?

Answer 10

The organization is grouped by areas
or specialization (e.g., accounting, marketing)

Question 11

What is a projectized organization?

Answer 11

The organization is grouped by project

The team has no departmeent to go to at
project end

The project manager has total control of
the resources

Question 12

What is a matrix organization?

Answer 12

A blend of functional and projectized
organization where the team members
have 2 bosess (the project manager and functional
manager)

Question 13

What is a strong matrix organization?

Answer 13

A matrix organization where the balance
of power rest with the project manager
instead of the the functional manager

Question 14

What is a weak matrix organization?

What role might the project manager
play in a weak matric?

Answer 14

A matrix organization where the balance
of power rests with the functional
manager instead of the project manager

A project expediter or project
coordinator

Question 15

What is a balanced matrix organization?

Answer 15

A matrix organization where power is
equally balanced between the project
manager and the functional manager

Question 16

What is a project-based organization?

Answer 16

A temporary framework for projects
created to circumvent any obstacles
inherent in the organization's existing
structure (whether functional,
projectized, or matrix)

Question 17

What are enterprise environmental
factors?

When are they used?

Answer 17

The organization’s culture and existing
systems that the project will have to deal
with or can make use of

They are used throughout the project
management process

e.g.: PMIS

Question 18

What are organizational process assets?

When are they used?

Answer 18

Company processes and procedures

Historical information

Lessons learned

They are used throughout the project
management process

Question 19

What is historical information?

Answer 19

Records of past projects, including
lesson learned, used to plan and
manage future projects

Record of the current project that will
become part of the organizational process
assets

Question 20

What is a project management

information system?

Answer 20

The automated system to submit and
track changes and monitor and control
project activities

Question 21

What do lessons learned describe?

How are lessons learned used?

Answer 21

What went right, what went wrong, and
what would be done differently if the
project could be redone

Used in planning the project

Used by other projects in the future

comment:
Best completed by the stakeholders

Question 22

What is work performance data?

Answer 22

Measurements and details about
activities gathered during project work
(executing)

Question 23

What is work performance information?

Answer 23

Work performance data analyzed to
make sure it conforms to the project
management plan and to asses what it
means for the project as a whole

Question 24

What are work performance reports?

Answer 24

Work performance information
organized into report that are
distributed to the stakeholders

Question 25

What is a product life cycle?

Answer 25

The cycle of a product’s life from
conception to withdrawal from
the marketplace

Question 26

What is project life cycle?

Answer 26

What you need to do to COMPLETE the
work (produce the deliverables of the
project)

It varies by type of product, industry,
and the organization’s preferences

Question 27

Describe a plan-driven project?

Answer 27

Has a predictive life cycle in which
scope, schedule, and cost are determined
in detail early in the life of the project,
before the work begins to produce the project
deliverables

Question 28

Describe a change-driven project?

Answer 28

Uses iterative, incrementals, or adaptive
(agile) life cycles

Has varying level of early planning for
scope, schedule, and cost