time management

Question 1

what 3 things do people who manage time well do?

Answer 1

-make good decisions about what is important
-develop habits
-manage their environment

Question 2

what are examples of 5 bad time management habits?

Answer 2

-being interrupted and distracted
-switching tasks
-using too many reminders
-starting with smaller tasks
-urgency addiction (love living life on the edge)

Question 3

why do we switch tasks?

Answer 3

-easier to do than others
-getting bored with original task
-to reach a deadline
-quicker to do than put on a list
-to reach a deadline
-because its too hard- or they haven’t prepped enough

Question 4

what is the pomodoro technique?

Answer 4

The Pomodoro Technique is a time management method in which you do focused work during 25-minute intervals — known as pomodoros — and take a five-minute break

Question 5

what are examples of things that can lead to poor time management in a working day?

Answer 5

-talking too much
-tiredness
-phone etc
-patient unpredictability

Question 6

what are 3 steps for time management?

Answer 6

-set aside time for planning and establishing priorities
-complete highest priority task whenever possible- finish one task before beginning another
-re-prioritise tasks to be accomplished based on new information received

Question 7

how do we plan?

Answer 7

-make a to do list NB it should not be too long, hourly timetable
-weekly planning list - do at end of previous week
-set goals SMART
-decide priorities eg in hospital situation

Question 8

what is a time inventory?

Answer 8

time management tool

Question 9

what is a time management matrix?

Answer 9

-useful tool for considering how time is spent
-what is important as opposed to urgent ?
-must deal the quadrant 1, minimise time spend in quadrant III and IV and focus on quadrant II

Question 10

what is procrastination?

Answer 10

the action of delaying or postponing something

Question 11

why do we procrastinate?

Answer 11

-rebellion and laziness
-lack of motivation
-fear of the outcome
-helplessness
-lack of focus and fatigue

Question 12

how can you deal with fear of the outcome?

Answer 12

ask yourself, what is the worse that can happen?

Question 13

how can you deal with rebellion and laziness?

Answer 13

-reward yourself for job well done

Question 14

how do deal with helplessness with the task?

Answer 14

-break down task

Question 15

how to deal with lack of focus and fatigue?

Answer 15

minimise distractions

Question 16

what are the outcomes / results of poor time management?

Answer 16

-more errors
-feelings of stress and ineffectiveness

Question 17

what are examples of internal time wasters?

Answer 17

-procrastination
-taking on too much - saying yes to everyone
-inability to delegate - taking everything on yourself
-failure to set goals / objectives

Question 18

what are examples of external time wasters ?

Answer 18

-IT
-socialising
-meetings
-poor communication
-lack of information
-poor filing system

Question 19

how do you deal with interruptions?

Answer 19

-use voicemail
-dont be too accessible- ensure people make appointments
-switch off email alert - check at set times per day
-if you have an office or study - close the door

Question 20

how to deal with paper work?

Answer 20

-complete patients records when you see the patient - not at the end of the day
-set aside time for it
-aim to clear approx 90% of paper on your desk everyday

Question 21

what are tips for being organised?

Answer 21

-keep a tidy desk
-have a place for everything
-ensure that you can retrieve information
-use your computer as a filing system