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SAP > SAP > Flashcards

SAP Flashcards

1
Q

What makes SAP work?

A

org structure and master data

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2
Q

What is CRM module doing?

A

trying to improve upon SD and BI module

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3
Q

What is net weaver

A

The foundation that SAP is built on

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4
Q

What are the primary aspects of net weaver?

A

integration of people, processes, data

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5
Q

What is SAP language?

A

ABAP

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6
Q

How do you integrate people?

A

Enterprise Portal

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7
Q

What does SAP use so many servers?

A

load processing and so its scalable

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8
Q

What kind of database does SAP use?

A

HANA, Oracle,

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9
Q

What do we mean by organizational structure?

A

what modules are being used - refer to first graph in notes. For example - Pepsi owns x companies. they will implement x amount of FI modules.

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10
Q

What is a client?

A

Technical environment you log on to

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11
Q

Why do you want one client?

A

it gives you one place of truth

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12
Q

The client points to…

A

data (master and transnational), configuration

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13
Q

To build org structure what do you have do implement?

A

Org unit

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14
Q

Configuration

A

changing the default settings

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15
Q

SD processes are called

A

Order to Cash

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16
Q

Master data is used by

A

used by org units

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17
Q

SD processes are integrated with what other module?

A

FI

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18
Q

Company Code is owned by what module?

A

FI

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19
Q

A sales org is assigned to…?

A

a company code

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20
Q

Where is the general ledger held?

A

Company Code

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21
Q

What is a company code?

A

Legal entity and independent accounting unit.

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22
Q

Org structure impacts…

A

amount of master data

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23
Q

A sales org job is to

A

sales

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24
Q

A sales org is given a

A

sales code.

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25
Q

What do you control by the sales org

A

sourcing materials, pricing, returns

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26
Q

Distribution channels

A

The way you move your product to market

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27
Q

Where is distribution channels assigned?

A

Sales org

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28
Q

Sales org represents…

A

What you are selling. typically a grouping of products with high profitability.

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29
Q

Sales areas

A

i.e. in us, online, iphone

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30
Q

SSO

A

Single Sign On

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31
Q

a plant is assigned to…

A

one and only one company code

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32
Q

Sales org + Distribution Channel =

A

Delivery plant

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33
Q

Storage location

A

physical location (east and west side of warehouse), virtual concept.

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34
Q

to create a delivery in SAP you must have a…

A

Shipping Point

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35
Q

Shipping point

A

a place where people prepare stuff for delivery.

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36
Q

Divisions are assigned to

A

sales org

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37
Q

Two primary phases in a presale (one not so primary)

A

Sales activity, inquiry, quote.

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38
Q

What is the purpose of an inquiry?

A

Capture customer data and questions, test data, hit save

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39
Q

What is the purpose of a quote?

A

When you get an RFQ you send a quote to guarantee a price.

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40
Q

When you chose a sales order type you are really choosing what?

A

a process.

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41
Q

If something isn’t available you have two options to get more

A

make it, buy it

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42
Q

I can’t create a delivery until I know…

A

when the material is available.

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43
Q

ATP Check

A

part of procurement process

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44
Q

MAD Date

A

Material availability date

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45
Q

Can’t create delivery until…

A

When the earliest date between material availability date and transportation plan date is…

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46
Q

Delivery and transportation schedule in the sales order is used to…

A

plan the shipping activities and delivery

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47
Q

shipping point

A

where the delivery is being created.

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48
Q

shipping points are assigned to

A

plant

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49
Q

The delivery supports…

A

the shipping phase

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50
Q

When a delivery is packed you form a master object data called a…

A

handling unit

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51
Q

Output is called…

A

communication

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52
Q

Post goods issue did what…

A

adjusted the general ledger

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53
Q

If there is a posting to the general ledger you will have a n

A

accounting document

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54
Q

Post goods issue created a

A

material doc and an accounting doc

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55
Q

Picking creates a

A

transfer doc

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56
Q

packing creates a

A

handling unit

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57
Q

Billing creates an

A

accounting doc

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58
Q

account determiniation

A

looking for account it should post to. creates an accounting docuement

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59
Q

why would you not get an accounting document after submitting billing?

A

unable to determine which account to post to

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60
Q

procurement is coming from

A

Available stock on hand, make it, or buy it

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61
Q

When does SD integrate to FI (2)

A

in the OTC cycle (goods issue and invoice posting)

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62
Q

When does SD talk to MM

A

PGI and Procurement Time (requirement to MM)

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63
Q

When does SD talk to PP

A

Assemble to order

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64
Q

Why create an inquiry

A

Collect customer data, answer customer questions

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65
Q

How long can you use a quote?

A

Until the quantity is fulfilled or the validity date is expired.

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66
Q

What doesn’t have a schedule line?

A

contracts, credit memo request, debit memo request,

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67
Q

Schedule line records

A

Quantities and dates

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68
Q

What has a schedule line?

A

Sales order

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69
Q

Header data…

A

applies to the whole document

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70
Q

Item data

A

applies only to the individual item.

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71
Q

copy control

A

rules that apply when flowing from one doc to another. `

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72
Q

Two reasons you get a split schedule line

A

dates overlap in delivery and transportation schedule. 2. items not available.

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73
Q

Deliveries can only be created at…

A

one shipping point.

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74
Q

Transfer order is…

A

the instruction to pick

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75
Q

Delivery split by warehouse

A

Items on a sales order, going into create delivery phase, they will be sourced out of two different warehouses. So, you have two deliveries and two transfer orders.

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76
Q

What is the result of a goods issue process?

A

Account doc, stock valuation goes down, controlling doc is created, billing do list is updated, doc flow is updated, stock requirement goes away.

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77
Q

Why would a sales order split into to billing documents?

A

Multiple payers, Billing dates differ, destination countries differ

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78
Q

Bill to is…

A

the guy getting the bill

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79
Q

Order related bill

A

Billed what you ordered not what was delivered.

80
Q

Delivery related billing

A

Bill quantity that you actually delivery

81
Q

Sales order item category determines…

A

determines whether you will be doing order related or delivery related billing.

82
Q

You hit save on a billing doc this is the outcome

A

acct. document, profit ability analysis created, doc flow and status is updated, sales info system would be updated, customer account would be updated.

83
Q

Origin of data in sales documents

A

Customer Master Data, material Master Data, Customer/material information, Output master data, condition master data

84
Q

Customer master data is from 4 places

A

sold to, ship to, buyer, and payer

85
Q

Where does shipping information come from (2 options)

A
  1. sold to or 2. Control tables
86
Q

Dates often come from

A

config tables

87
Q

When you have multiple sets of company code data or sales area data we refer to it as

A

customer who has been extended

88
Q

How many parts are there to a customer master data (3)

A

general data, company code data, sales area data,

89
Q

Why can’t general data be extended?

A

because it’s tied to the client.

90
Q

Customer data is used in

A

sales

91
Q

in a sales order you are going to need 4 mandatory partner functions.

A

sold to, bill to, ship to, payer

92
Q

Someone who is a sold-to party can act as…

A

bill to, sold to, ship to, or payer

93
Q

Customer master data contains 4 things

A

Sales, shipping, billing docs, partner functions

94
Q

When you have an existing document and it contains master data and you make a change…. the only change that will ever be updated to an existing document will be…

A

the address ONLY!

95
Q

How many chart of accounts is attached to company code

A

one

96
Q

What is the integration between FI and SD

A

company code

97
Q

How many sales organization can a company code have?

A

as many as you need

98
Q

What is the purpose of a distribution channel

A

How you are selling… (how you move product to the market)

99
Q

Division is sold to what and determines?

A

A sales org - what they can sell

100
Q

What get assigned to a company code?

A

A sales org

101
Q

What are the three possible purposes for a plant?

A

Service Center, Manufacturing, Distribution

102
Q

Each plant must have at least one…

A

SLOC (Storage location)

103
Q

Sales org + Distribution channel = ?

A

Delivery Plant

104
Q

Can the delivery plant be owned by another factory

A

Yes.

105
Q

Plant + Storage Location =

A

Warehouse or nothing

106
Q

What creates a link between MM and SD?

A

Plant

107
Q

What org structure builds a link between SD and WM

A

Warehouse

108
Q

With in shipping point are two things…

A

Pick pack and load lead time

109
Q

Order to Cash process

A

Pre-sales, Sales Activity, Inquiry, Quote,

110
Q

The following are sources of master data that goes into a sales order

A

sold to, ship to, bill to, payer, material master, Pricing condition data,

111
Q

What is procurement doing?

A

ATP Check

112
Q

When searching for procurement what are the three options?

A

make, buy, on shelf

113
Q

Phases in Shipping

A

Create delivery, picking, packing, transportation planning, post goods issued

114
Q

two docs created after posting goods issued

A

Material doc, and acct doc

115
Q

What doc does Billing create?

A

acct doc created

116
Q

What is 3-2-2

A

The division of the documents. Sales = 3, Delivery = 2, Billing = 2

117
Q

Inside a shipping point is a

A

lead time

118
Q

How many different data areas are there for customer master data

A

3 - General data, sales area company code data

119
Q

What is the template called for material master

A

material type

120
Q

Raw material needs a what view?

A

purchasing

121
Q

Soul man

A

solution manager

122
Q

what is solution manager?

A

an implementation tool

123
Q

How do you know a material is available for stock?

A

SD Views

124
Q

Inside a material type are

A

views

125
Q

inside a view are…

A

fields

126
Q

In a salable materials what the mandatory views (6)

A

Basic data 1, sales 1 & 2, Sales, Sales Text, Accounting,

127
Q

One sales order per…?

A

header

128
Q

What controls if you can have cross division sales or not?

A

Sales document type configuration

129
Q

What are the cross division sales options?

A

Don’t allow, allow, allow with warning

130
Q

When determining when to allow corr division sales what are they comparing?

A

Comparing header to item

131
Q

Customer material info (4)

A

customer material naming convention, customer description, preferred plant they specified, delivery agreement

132
Q

SAP is _______ driven.

A

Master data

133
Q

Pricing condition master data

A

There is exactly one pricing procedure found in the header of the sales order.

134
Q

Where is the pricing procedure found?

A

the header

135
Q

What is a procedures

A

a list of condition types and sub-totals

136
Q

What is a condition type

A

the calculation is of the pricing procedures

137
Q

What is a pricing elements

A

prices, discounts, surcharges, taxes, freight,

138
Q

All pricing in SAP sales order is done at the _______ of the sales order.

A

item level

139
Q

The goal of pricing in SD to be done (3).

A

automatically, accurate, and repeatable.

140
Q

Behind a condition type is

A

the pricing method

141
Q

When will this price discount be effective?

A

When the key combination shows up on a sales order.

142
Q

Condition records are stored where?

A

Condition table

143
Q

All pricing is done at what level?

A

The item level

144
Q

All condition records have what?

A

validity periods

145
Q

Output master data is…

A

communication to other modules.

146
Q

What is a condition technique?

A

search strategy

147
Q

Output type describes…

A

What the communication is going to look like.

148
Q

Output records include what (5)?

A

Medium, Type, Time, Language, Partner

149
Q

When you have a lot of divisions you have a lot of?

A

sales area and master data.

150
Q

Common Master data allows you to…

A

reuses data.

151
Q

Incompletion Log

A

results of an incompletion procedure. Exist because you have a missing field.

152
Q

To ways to see incompletion log (3)

A

auto, manually, run work list report.

153
Q

Can you have more than one delivering plant

A

yes

154
Q

Plant determination

A

the system automatically figures out what plant is allowable.

155
Q

A plant is assigned to

A

sales org to delivery channel.

156
Q

Because there can be many plants designated to a sales org the system does what?

A

performs a process called plant determination

157
Q

What does the system check when performing a delivery plant search? (3)

A

Customer material info record, Ship-to party, Material master

158
Q

Plant + Shipping conditions + Loading group =

A

Shipping point.

159
Q

Where did the plant come from?

A

Plant determination

160
Q

Where does shipping conditions come from?

A

sold to party master record or sales doc type.

161
Q

Where does loading group come from

A

sales general plant data of the material master.

162
Q

What is a loading group?

A

What does it take to load the material (fork lift, manually, crane, etc)

163
Q

Destination comes from

A

ship-to

164
Q

Transportation group comes from?

A

Material master

165
Q

How is a route determined?

A

departure zone to destination zone, How fast, what are you shipping

166
Q

Load date and material available date are determined by?

A

Shipping Points

167
Q

Transit time and transit lead time comes from

A

route

168
Q

Delivery starts…

A

logistic processing

169
Q

Two reasons the system would kick into forward scheduling?

A

no product available or not enough lead time.

170
Q

Work list are a type of what?

A

report, OLTP

171
Q

OLTP is what?

A

Transaction or master data

172
Q

What is a delivery due list?

A

a list of all operations requiring delivery. Collective processing for deliveries.

173
Q

What must match on delivery to create a good issue

A

delivery quantity and pick quantity must match

174
Q

How do we update the picking quantity

A

picking order

175
Q

Transfer order is required to do…?

A

Picking

176
Q

Why could you have two transfer orders?

A

Wasn’t enough stock or allow multiple warehouse on same delivery

177
Q

Whats the end of the shipping process?

A

PGI (post goods issued)

178
Q

When you cancel a collective run (billing do list) you will create what…?

A

a cancellation invoice for every single thing in that run. Really you are creating a second invoice to undo what you did.

179
Q

two things needed for an availability check.

A

Check rule, schedule line must be configured to do it

180
Q

Where does the availability check get carried out?

A

the delivering plant

181
Q

Who set up replenishment lead time?

A

MM

182
Q

Availability check is done with two options?

A

Availability lead time or not.

183
Q

requirements are controlled by?

A

the scheduled line

184
Q

What is the configuration that SD controls and passes the requirements to IM

A

Schedule line

185
Q

Scope of check determines…

A

RLT (Replenishment Lead Time)

186
Q

Where do you find scope of check?

A

inside scope

187
Q

What is a back order?

A

The quantity is not fully confirmed

188
Q

Two reasons you could have a back order?

A

customer requested date not met, quantity not fully available.

189
Q

How do you know you have a back order?

A

Split check

190
Q

Two possibilities to fix back orders

A

back order processing and rescheduling

191
Q

What does “fix date and quantity” do if check?

A

Doesn’t automatically reschedule delivery.

192
Q

The item category of the sales order controls are?

A

Order related or delivery related.

193
Q

Four settings in billing relevance?

A

order related, delivery related, billing plan, or don’t bill it.

194
Q

Examples of when billing is turned off

A

Inquiry, quote

195
Q

What doesn’t have an incomplete log

A

inquiry

196
Q

Examples of when you don’t have schedule lines?

A

contracts, debit/memo

SAP (22 decks)

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