SAP Flashcards
What makes SAP work?
org structure and master data
What is CRM module doing?
trying to improve upon SD and BI module
What is net weaver
The foundation that SAP is built on
What are the primary aspects of net weaver?
integration of people, processes, data
What is SAP language?
ABAP
How do you integrate people?
Enterprise Portal
What does SAP use so many servers?
load processing and so its scalable
What kind of database does SAP use?
HANA, Oracle,
What do we mean by organizational structure?
what modules are being used - refer to first graph in notes. For example - Pepsi owns x companies. they will implement x amount of FI modules.
What is a client?
Technical environment you log on to
Why do you want one client?
it gives you one place of truth
The client points to…
data (master and transnational), configuration
To build org structure what do you have do implement?
Org unit
Configuration
changing the default settings
SD processes are called
Order to Cash
Master data is used by
used by org units
SD processes are integrated with what other module?
FI
Company Code is owned by what module?
FI
A sales org is assigned to…?
a company code
Where is the general ledger held?
Company Code
What is a company code?
Legal entity and independent accounting unit.
Org structure impacts…
amount of master data
A sales org job is to
sales
A sales org is given a
sales code.
What do you control by the sales org
sourcing materials, pricing, returns
Distribution channels
The way you move your product to market
Where is distribution channels assigned?
Sales org
Sales org represents…
What you are selling. typically a grouping of products with high profitability.
Sales areas
i.e. in us, online, iphone
SSO
Single Sign On
a plant is assigned to…
one and only one company code
Sales org + Distribution Channel =
Delivery plant
Storage location
physical location (east and west side of warehouse), virtual concept.
to create a delivery in SAP you must have a…
Shipping Point
Shipping point
a place where people prepare stuff for delivery.
Divisions are assigned to
sales org
Two primary phases in a presale (one not so primary)
Sales activity, inquiry, quote.
What is the purpose of an inquiry?
Capture customer data and questions, test data, hit save
What is the purpose of a quote?
When you get an RFQ you send a quote to guarantee a price.
When you chose a sales order type you are really choosing what?
a process.
If something isn’t available you have two options to get more
make it, buy it
I can’t create a delivery until I know…
when the material is available.
ATP Check
part of procurement process
MAD Date
Material availability date
Can’t create delivery until…
When the earliest date between material availability date and transportation plan date is…
Delivery and transportation schedule in the sales order is used to…
plan the shipping activities and delivery
shipping point
where the delivery is being created.
shipping points are assigned to
plant
The delivery supports…
the shipping phase
When a delivery is packed you form a master object data called a…
handling unit
Output is called…
communication
Post goods issue did what…
adjusted the general ledger
If there is a posting to the general ledger you will have a n
accounting document
Post goods issue created a
material doc and an accounting doc
Picking creates a
transfer doc
packing creates a
handling unit
Billing creates an
accounting doc
account determiniation
looking for account it should post to. creates an accounting docuement
why would you not get an accounting document after submitting billing?
unable to determine which account to post to
procurement is coming from
Available stock on hand, make it, or buy it
When does SD integrate to FI (2)
in the OTC cycle (goods issue and invoice posting)
When does SD talk to MM
PGI and Procurement Time (requirement to MM)
When does SD talk to PP
Assemble to order
Why create an inquiry
Collect customer data, answer customer questions
How long can you use a quote?
Until the quantity is fulfilled or the validity date is expired.
What doesn’t have a schedule line?
contracts, credit memo request, debit memo request,
Schedule line records
Quantities and dates
What has a schedule line?
Sales order
Header data…
applies to the whole document
Item data
applies only to the individual item.
copy control
rules that apply when flowing from one doc to another. `
Two reasons you get a split schedule line
dates overlap in delivery and transportation schedule. 2. items not available.
Deliveries can only be created at…
one shipping point.
Transfer order is…
the instruction to pick
Delivery split by warehouse
Items on a sales order, going into create delivery phase, they will be sourced out of two different warehouses. So, you have two deliveries and two transfer orders.
What is the result of a goods issue process?
Account doc, stock valuation goes down, controlling doc is created, billing do list is updated, doc flow is updated, stock requirement goes away.
Why would a sales order split into to billing documents?
Multiple payers, Billing dates differ, destination countries differ
Bill to is…
the guy getting the bill
Order related bill
Billed what you ordered not what was delivered.
Delivery related billing
Bill quantity that you actually delivery
Sales order item category determines…
determines whether you will be doing order related or delivery related billing.
You hit save on a billing doc this is the outcome
acct. document, profit ability analysis created, doc flow and status is updated, sales info system would be updated, customer account would be updated.
Origin of data in sales documents
Customer Master Data, material Master Data, Customer/material information, Output master data, condition master data
Customer master data is from 4 places
sold to, ship to, buyer, and payer
Where does shipping information come from (2 options)
- sold to or 2. Control tables
Dates often come from
config tables
When you have multiple sets of company code data or sales area data we refer to it as
customer who has been extended
How many parts are there to a customer master data (3)
general data, company code data, sales area data,
Why can’t general data be extended?
because it’s tied to the client.
Customer data is used in
sales
in a sales order you are going to need 4 mandatory partner functions.
sold to, bill to, ship to, payer
Someone who is a sold-to party can act as…
bill to, sold to, ship to, or payer
Customer master data contains 4 things
Sales, shipping, billing docs, partner functions
When you have an existing document and it contains master data and you make a change…. the only change that will ever be updated to an existing document will be…
the address ONLY!
How many chart of accounts is attached to company code
one
What is the integration between FI and SD
company code
How many sales organization can a company code have?
as many as you need
What is the purpose of a distribution channel
How you are selling… (how you move product to the market)
Division is sold to what and determines?
A sales org - what they can sell
What get assigned to a company code?
A sales org
What are the three possible purposes for a plant?
Service Center, Manufacturing, Distribution
Each plant must have at least one…
SLOC (Storage location)
Sales org + Distribution channel = ?
Delivery Plant
Can the delivery plant be owned by another factory
Yes.
Plant + Storage Location =
Warehouse or nothing
What creates a link between MM and SD?
Plant
What org structure builds a link between SD and WM
Warehouse
With in shipping point are two things…
Pick pack and load lead time
Order to Cash process
Pre-sales, Sales Activity, Inquiry, Quote,
The following are sources of master data that goes into a sales order
sold to, ship to, bill to, payer, material master, Pricing condition data,
What is procurement doing?
ATP Check
When searching for procurement what are the three options?
make, buy, on shelf
Phases in Shipping
Create delivery, picking, packing, transportation planning, post goods issued
two docs created after posting goods issued
Material doc, and acct doc
What doc does Billing create?
acct doc created
What is 3-2-2
The division of the documents. Sales = 3, Delivery = 2, Billing = 2
Inside a shipping point is a
lead time
How many different data areas are there for customer master data
3 - General data, sales area company code data
What is the template called for material master
material type
Raw material needs a what view?
purchasing
Soul man
solution manager
what is solution manager?
an implementation tool
How do you know a material is available for stock?
SD Views
Inside a material type are
views
inside a view are…
fields
In a salable materials what the mandatory views (6)
Basic data 1, sales 1 & 2, Sales, Sales Text, Accounting,
One sales order per…?
header
What controls if you can have cross division sales or not?
Sales document type configuration
What are the cross division sales options?
Don’t allow, allow, allow with warning
When determining when to allow corr division sales what are they comparing?
Comparing header to item
Customer material info (4)
customer material naming convention, customer description, preferred plant they specified, delivery agreement
SAP is _______ driven.
Master data
Pricing condition master data
There is exactly one pricing procedure found in the header of the sales order.
Where is the pricing procedure found?
the header
What is a procedures
a list of condition types and sub-totals
What is a condition type
the calculation is of the pricing procedures
What is a pricing elements
prices, discounts, surcharges, taxes, freight,
All pricing in SAP sales order is done at the _______ of the sales order.
item level
The goal of pricing in SD to be done (3).
automatically, accurate, and repeatable.
Behind a condition type is
the pricing method
When will this price discount be effective?
When the key combination shows up on a sales order.
Condition records are stored where?
Condition table
All pricing is done at what level?
The item level
All condition records have what?
validity periods
Output master data is…
communication to other modules.
What is a condition technique?
search strategy
Output type describes…
What the communication is going to look like.
Output records include what (5)?
Medium, Type, Time, Language, Partner
When you have a lot of divisions you have a lot of?
sales area and master data.
Common Master data allows you to…
reuses data.
Incompletion Log
results of an incompletion procedure. Exist because you have a missing field.
To ways to see incompletion log (3)
auto, manually, run work list report.
Can you have more than one delivering plant
yes
Plant determination
the system automatically figures out what plant is allowable.
A plant is assigned to
sales org to delivery channel.
Because there can be many plants designated to a sales org the system does what?
performs a process called plant determination
What does the system check when performing a delivery plant search? (3)
Customer material info record, Ship-to party, Material master
Plant + Shipping conditions + Loading group =
Shipping point.
Where did the plant come from?
Plant determination
Where does shipping conditions come from?
sold to party master record or sales doc type.
Where does loading group come from
sales general plant data of the material master.
What is a loading group?
What does it take to load the material (fork lift, manually, crane, etc)
Destination comes from
ship-to
Transportation group comes from?
Material master
How is a route determined?
departure zone to destination zone, How fast, what are you shipping
Load date and material available date are determined by?
Shipping Points
Transit time and transit lead time comes from
route
Delivery starts…
logistic processing
Two reasons the system would kick into forward scheduling?
no product available or not enough lead time.
Work list are a type of what?
report, OLTP
OLTP is what?
Transaction or master data
What is a delivery due list?
a list of all operations requiring delivery. Collective processing for deliveries.
What must match on delivery to create a good issue
delivery quantity and pick quantity must match
How do we update the picking quantity
picking order
Transfer order is required to do…?
Picking
Why could you have two transfer orders?
Wasn’t enough stock or allow multiple warehouse on same delivery
Whats the end of the shipping process?
PGI (post goods issued)
When you cancel a collective run (billing do list) you will create what…?
a cancellation invoice for every single thing in that run. Really you are creating a second invoice to undo what you did.
two things needed for an availability check.
Check rule, schedule line must be configured to do it
Where does the availability check get carried out?
the delivering plant
Who set up replenishment lead time?
MM
Availability check is done with two options?
Availability lead time or not.
requirements are controlled by?
the scheduled line
What is the configuration that SD controls and passes the requirements to IM
Schedule line
Scope of check determines…
RLT (Replenishment Lead Time)
Where do you find scope of check?
inside scope
What is a back order?
The quantity is not fully confirmed
Two reasons you could have a back order?
customer requested date not met, quantity not fully available.
How do you know you have a back order?
Split check
Two possibilities to fix back orders
back order processing and rescheduling
What does “fix date and quantity” do if check?
Doesn’t automatically reschedule delivery.
The item category of the sales order controls are?
Order related or delivery related.
Four settings in billing relevance?
order related, delivery related, billing plan, or don’t bill it.
Examples of when billing is turned off
Inquiry, quote
What doesn’t have an incomplete log
inquiry
Examples of when you don’t have schedule lines?
contracts, debit/memo
