SAC B MAINTENANCE PHASE Flashcards
Maintenance phase
Involves managing the relationship between the employee and the organisation while the employee is working at the organisation. It is focused on assisting the employee to achieve their best and involves induction, training and development, recognition and rewards & performance management.
Induction
The process of familiarising new employees with the organisation. It introduces the employee to their job, coworkers and the organisation.
New employees need to learn about 5 things
The organisation itself Culture How to perform at their job Their workmates Who to report to.
Why is induction important to a HR manager.
Effective induction can lead to higher productivity, positive attitudes and job satisfaction. Poor inductions can result in low motivation and high staff turnover.
Buddy or mentor system
Often a buddy or mentor will be assigned to the new employee. The mentor is usually an experienced staff member who can show the new person the ropes, someone they should feel comfortable in approaching if they have any questions. This is an informal induction process and is good as the employee often forms a good relationships with their buddy and is able to learn about the business naturally however if the employee doesn’t get along with their buddy their morale and motivation can decrease significantly.
Formal induction process
Some organisations require new staff to undergo a formal induction program, which may include working their way through computer programs, reading manuals or watching films about the organisation and then answering questions to show that they have understood the material. This is good as it ensures the employee becomes familiar with the organisations policies and procedures but can often become boring for the employee and decrease motivation and morale.
Training
Training refers to improving an employees skills to help them perform their job more effectively and efficiently. It can be On the job such as learning while performing the job or off the job such as classroom activities and simulations away from the job.
Benefits of training to employee and employee
Employee: Job security as they know the employee is allocating resources to their improvement. They are also happier at work due to their improved performance.
Employer: Increased productivity due to employees improved performance. Employees will make fewer errors.
Development
The activities that prepare employees to take on greater responsibility within the organisation. It can help retain employees and improve motivator as they take on greater responsibility.
Possible drawbacks of training and development
Cost
Loss of productivity while being trained
Employee who has a bad training/development experience may leave.
Conflict if training/development is not accessible to all employees.
Takes time.
Distinguish between training and development.
Training refers to improving an employees skills to help them perform their current job more effectively and efficiently whereas development is the activities undertaken that will prepare employees to take on greater responsibility within the organisation. Training is usually skill based and helps employees perform their job more productively whereas development is focused on increasing the knowledge bases of employees so they can take up greater responsibility.
Recognition and rewards program
A recognition and rewards program aims at giving employees positive reinforcement by providing them with an incentive or benefit for a job well done. Recognition can be informal or formal (pat on the back vs employee of the month) and rewards can be financial or non financial.
5 financial rewards
Extra salary Commissions SharI plans Bonuses Trips
4 non financial rewards
Interesting/challenging work
Flexible hours
Training opportunities
Career advancement.
4 possible drawbacks of recognition and reward
Costly
Those not recognised can lose motivation and morale
Can cause completion and resentfulness.
Based ok extrinsic motivation rather than intrinsic