Record Keeping Flashcards
How long do records need to be kept for?
5 years
Records need to be readily available to do what 2 things?
Inspection and copying
How do paper scripts need to be filed?
In numerical/other form which provides for ready retrieval of prescriptions
How do electronic prescriptions need to be filed?
They can just be electronically stored and maintained
How long do controlled substance scripts need to be held?
5 years
Who can request or receive records for patients?
The patient themselves!!
Providers can also use the patient’s informal authorization to disclose information to the patient’s friends. relatives, and close friends but limit the information to the information directly related to the person’s involvement
Pharmacies are required to report to the state within how long after filling a controlled substance?
24 hours
Are pharmacists required to check the PDMP before dispensing a controlled substance?
No (but you probably should)
Reporting ADRs: pharmaceuticals
FDA’s MedWatch
Reporting ADRs: vaccines
VAERS
Reporting HIPAA violations to the public, generally speaking
All affected entities must receive a notice via first-class mail or email (if they opted in to receive emails)
Reporting HIPAA violations to the public: if there’s patient information that’s outdated for >10 individuals
If there’s insufficient or out-of-date contact info for >10 individuals, the company has to put a notice on their website about the breach for 90 days and provide a phone number patients can call to see if their info was affected
Individual notifications about a data breach must be reported to the affected patients when?
60 days
What is included in the data breach notice patients receive
Description of the breach, what info could’ve been affected, what the patients should to do protect their info from future harm, and what the company is doing to fix the problem and improve on in the future
When to do a media release about HIPAA violations/security breaches
If >500 individuals are affected in the jurisdiction
