Quiz #7

Question 1

1. The business is unclear on the direction and when features are to be expected for an
   agile managed project. What project artifact helps communicate the goals, milestones, and
   potential deliverables, releases, or other work outputs?
   □ Product roadmap
   □ Project charter
   □ Requirements documentation
   □ Configuration management plan

Answer 1

✓ Product roadmap
References: Agile practice guide, 5.2.2 - Backlog preparation
PMP Exam Prep, Lesson 3 - Topic B, Product roadmaps

Question 2

2. What does configuration management address?
   □ Activities such as keeping track of all the changes the customer makes to the product
   plans.
   □ The way in which the product is configured for use to satisfy the end users and how that
   develops as it is being built.
   □ Documentation of the management of configuring the product for use and how changes
   to the product will be incorporated into the overall project plan.
   □ Activities such as how version control of project documents and changes to the product will
   be initiated, analyzed, and traced.

Answer 2

✓ Activities such as how version control of project documents and changes to the product will
be initiated, analyzed, and traced.
References: PMBOK 6th edition, 4.2 .. Project management plan
PMP Exam Prep, Lesson 3 - Topic E, Configuration management

Question 3

3. Which of the following is concerned with revisions to project documents?
   □ Version control
   □ Configuration management
   □ Both version control and configuration management
   □ Document control

Answer 3

✓ Both version control and configuration management
References: PMBOK 6th edition, 4.6. Perform integrated change control
PMP Exam Prep, Lesson 3 - Topic E, Configuration management

Question 4

4. Your project team holds weekly status meetings. Should the notes from last week’s
   meeting be considered a project artifact?
   □ This decision is up to the project manager.
   □ Yes, if significant project issues were discussed.
   □ Yes, even if the meeting resulted in only routine topics.
   □ No, meeting notes are not artifacts.

Answer 4

✓ Yes, if significant project issues were discussed.
References: PMBOK 6th edition, 4.6. Perform integrated change control
PMP Exam Prep, Lesson 3 - Topic E, Configuration management

Question 5

5. How do you describe an effective change control system?
   □ An effective change control system includes the forms, tracking methods, processes, and
   approval levels required for authorizing or rejecting requested changes.
   □ An effective change control system includes the documented procedures for
   authorizing or rejecting.
   □ Requested changes in a project.
   □ An effective change control system specifies how the project scope will be controlled,
   changed, and approved.
   □ An effective change control system integrates all of the changes for a project.

Answer 5

✓ An effective change control system includes the forms, tracking methods, processes, and
approval levels required for authorizing or rejecting requested changes.
References: PMBOK 6th edition, 4.6. Perform integrated change control
PMP Exam Prep, Lesson 3 - Topic E, Configuration management

Question 6

6. The project manager is working with the team as they perform the work to create the
   project deliverables. Some adjustments need to be made to the project plan and the
   baselines. What would be needed in order for the project manager to allow such changes?
   □ Change requests.
   □ Input from stakeholders that their needs have adjusted from what was originally
   planned.
   □ Approved change requests.
   □ The sponsor decides on a different way to accomplish the work.

Answer 6

✓ Approved change requests.
References: PMBOK 6th edition, 4.6. Perform integrated change control
PMP Exam Prep, Lesson 3 - Topic E, Configuration management

Question 7

7. What are some of the reasons for performance variations in a project? (Choose four.)
□ Specification changes
□ New regulations
□ Missed requirements
□ New changes to the project plan
□ Inaccurate initial estimates

Answer 7

✓ Specification changes
✓ New regulations
✓ Missed requirements
✓ Inaccurate initial estimates
References: PMBOK 6th edition, 4.5. Monitor and control project work
PMP Exam Prep, Lesson 3 - Topic F, Causes of project changes

Question 8

8. A problem occurs during the project execution. It is not a big problem, but it does bother
   some of the stakeholders. The project manager requests that it be added to the issue log.
   What would be the reason for this?
   □ The issue log serves as a place to document problems that occur and to track their
   resolution.
   □ The issue log will be reviewed by the risk team at its next meeting to develop a
   contingency plan.
   □ The issue log will be submitted to the change control board for a change approval.
   □ The issue log serves as a place to document the unidentified risks.

Answer 8

✓ The issue log serves as a place to document problems that occur and to track their
resolution.
References: PMBOK 6th edition, 4.3. Direct and manage project
PMP Exam Prep, Lesson 3 - Topic G, Issue log

Question 9

9. Which one of the following statements about issues is correct?
   □ Stakeholders use the issue log to manage an issue.
   □ An issue should be assigned to only one person.
   □ There must be no open issues when the project is closed.
   □ Only issues that are behind schedule need to be discussed during project status
   meetings.

Answer 9

✓ An issue should be assigned to only one person.
References: PMBOK 6th edition, 4.3. Direct and manage project
PMP Exam Prep, Lesson 3 - Topic G, Issue log

Question 10

10. How does a risk become an issue?
    □ The project manager judges the risk to be significant enough that it is stipulated to be an
    issue.
    □ The risk has a high probability of happening in the immediate future.
    □ The risk has happened
    □ The risk owner escalates the risk to an issue.

Answer 10

✓ The risk has happened
References: PM BOK 6th edition, 11. 7 Monitor risks
PMP Exam Prep, Lesson 3 - Topic G, Risks and issues

Question 11

11. What is true of lessons learned during the project?
    □ Should be documented only in the closeout report.
    □ Should consist of only project data.
    □ Should be documented throughout the project.
    □ Should consist of only things that went well during project execution.

Answer 11

✓ Should be documented throughout the project.
References: PMBOK 6th edition, 4.4. Manage project knowledge
PMP Exam Prep, Lesson 3 - Topic H, Lessons learned

Question 12

12. A team member asks you where she can find a set of building codes. Which type of
knowledge is this?
□ Implicit
□ Explicit
□ Tacit
□ General

Answer 12

✓ Explicit
References: PMBOK 6th edition, 4.4. Manage project knowledge
PMP Exam Prep, Lesson 3 - Topic H, Lessons learned

Question 13

13. What is the difference between a lessons-learned register and a lessons-learned
    repository?
    0 The two terms mean the same thing.
    0 The register applies to a single project, and the repository applies to many projects.
    0 The repository applies to a single project, and the register applies to many projects.
    0 The register contains only areas that need improvement in future projects, and the
    repository contains areas of improvement as well as positive findings.

Answer 13

✓ The register applies to a single project, and the repository applies to many projects.
References: PMB0K 6th edition, 4.4. Manage project knowledge
PMP Exam Prep, Lesson 3 - Topic H, Lessons learned

Question 14

Scenario:
For questions 14, 15, 16 and 17: The 234 West Adams project has a tight schedule, as well as a
strict budget. You are concerned that any possible changes could negatively affect project
performance baselines. You need to ensure that there is a standardized method for handling
changes. Your development company has included a Change Control Board (CCB) in the
process.
14. Who will you involve in the change control process for the new-build project?
□ The project manager is only involved to avoid delays and additional costs.
□ Key stakeholders, including the development company senior executive, the strategic planning
□ The project team members, they have the expertise to evaluate the change requests.
□ The Sponsor and customers, since they are those that have defined project requirements.

Answer 14

✓ Key stakeholders, including the development company senior executive, the strategic planning
individuals and the PMO.
References: PMB0K 6th edition, 4.6. Perform integrated change control
PMP Exam Prep, Lesson 3 - Topic F, Manage project changes

Question 15

15. The carpenter informs you that the windows and door installation will have a significant
    delay and is asking for a change in subsequent schedule dates. What action should you take
    first?
    □ Coordinate changes across knowledge areas.
    □ Document the change request in a change control system.
    □ Update the project plan to reflect changes.
    □ Bring the information to the stakeholders for evaluation and approval.

Answer 15

✓ Document the change request in a change control system.
References: PMB0K 6th edition, 4.6. Perform integrated change control
PMP Exam Prep, Lesson 3 - Topic F, Manage project changes

Question 16

16. The carpenter contacted the window and door supplier and was able to secure half of the
    windows before the next regularly scheduled shipment. Based on your change control
    process, what further action, if any, should you take?
    □ You should document the results if installing half the windows now and the remaining when the
    regular shipment arrives.
    □ Accept half of the windows delivery and communicate with workers to start the windows
    installation.
    □ Reject the proposition from windows and door suppliers since you don’t have the
    authorization to pay for half of the windows.
    □ Negotiate with the supplier for a fast delivery of all the windows required for the 234
    West Adams project.

Answer 16

✓ You should document the results if installing half the windows now and the remaining when the
regular shipment arrives.
References: PMBOK 6th edition, 4.6. Perform integrated change control
PMP Exam Prep, Lesson 3 - Topic F, Manage project changes

Question 17

17. How do you ensure all functional areas are aware of the requested changes that may
    affect them?
    □ Implement a CCB with representative from each functional area and send weekly email
    messages with reports and ask management to approve or disapprove the request.
    □ Implement a CCB with representative from each functional area, ask management to
    approve or disapprove the request and communicate orally (face-to-face or by phone)
    the accepted change request.
    □ Implement a CCB with the sponsor and CEO, send weekly messages with reports and ask
    management to approve or disapprove the request.
    □ Implement a CCB with the sponsor and CEO, ask management to approve or disapprove
    the request and communicate orally (face-to-face or by phone) the accepted change
    request.

Answer 17

✓ Implement a CCB with representative from each functional area and send weekly email
messages with reports and ask management to approve or disapprove the request.
References: PMBOK 6th edition, 4.6. Perform integrated change control
PMP Exam Prep, Lesson 3 - Topic F, Manage project changes

Question 18

Scenario:
For questions 18, 19 and 20: The 234 West Adams project is nearing completion, and the
Andrews family should take possession of their new home in about a month. Several
unforeseen things have happened within the past week, and they are the subjects of
discussion at the weekly project status meeting.
18. What is the differences between a risk and an issue? (two answers)
□ The response to a risk is called a risk mitigation strategy while the response to an issue is
called a workaround.
□ A risk is focused on the future while an issue is focused on the present
□ A risk can have a positive or negative effect on the project while the issue has only a negative
effect on the project.
□ A risk is only identified at the beginning of the project or phase while a problem is identified
by lesson learned techniques.

Answer 18

✓ A risk is focused on the future while an issue is focused on the present
✓ A risk can have a positive or negative effect on the project while the issue has only a negative
effect on the project.
References: PMBOK 6th edition, 11.2 Identify risks
PMP Exam Prep, Lesson 3 - Topic G, Risks and issues

Question 19

19. What should an issue log contain?
    □ A description of the issue, description of the select response, the response cost, the new risk
    and the actual status.
    □ A description of the issue, when it was added to the log and when it should be resolved, its
    priority, the owner identification, the select response and the actual status.
    □ A description of the issue, when it was added to the log and when it should be resolved
    description of the select response, the response cost, the new risk and the actual status.
    □ A description of the issue, when it was added to the log and when it should be resolved, its
    priority, the consequences, the owner identification, the select response.

Answer 19

✓ A description of the issue, when it was added to the log and when it should be resolved, its
priority, the owner identification, the select response and the actual status.
References: PMBOK 6th edition, 11.2 Identify risks
PMP Exam Prep, Lesson 3 - Topic G, Risks and issues

Question 20

20.Which of the following items are issues for the 234 West Adams project? (Choose two)
□ A letter from the bank stating that the mortgage rate will increase in three weeks.
□ The Andrews family’s camping trip, which is scheduled during the time they are too close to the
house.
□ A possible decrease in the price of the landscaping work.
□ Next week’s scheduled building inspection.

Answer 20

✓ A letter from the bank stating that the mortgage rate will increase in three weeks.
✓ The Andrews family’s camping trip, which is scheduled during the time they are too close to the
house.
References: PMBOK 6th edition, n .2 Identify risks
PMP Exam Prep, Lesson 3 - Topic G, Risks and issues