Common Inputs, Tools and Techniques and Outputs Flashcards
Things that impact the project
Influence the organization, the project and its outcome
It is essential to consider these internal and external factors while planning the project to determine their influence.
Can enhance or constrain project management options and may have negative or positive influences on the outcomes.
Enterprise Environmental Factors (EEF)
Information, policies, procedures, documents or knowledge bases to help achieve objectives.
Kept in some central repository so that they can be used whenever required.
These elements affect several aspects of the project
Project team members update and add to them throughout the project
Ex.: Template Software tool Historical information Project closure guidelines Risk control procedure Issue and defect management
Organizational Process Assets (OPA)
??? ??? are additional ??? that are created and used throughout the 49 processes that are not part of the project management plan.
Project documents
Defines how the project is executed, monitored, controlled and closed.
Project management plan
One of the most common tools in the planning process
Includes hiring an ??? to help you to plan a process or conduct a process.
People with knowledge or training in a particular process, industry or technology
Expert judgement
The best ??? are the people doing the work.
Experts
Methods for this process include: Brainstorming Interviews Focus groups Checklist Questionnaires and surveys
Data gathering
The methods of this process include: Alternative ??? Root cause ??? VAriance ??? Trend ???
Data Analysis
Illustrate different ways that a data could be show to stakeholders
Methods generally include the use of charts, matrixes and different types of diagrams
Examples
Flowcharts
Fishbone diagrams
Histograms
Data Representation
Methods of this process include:
Voting
Multicriteria ??? analysis
Autocratic ??? making
Decision making
All project managers need to have good AAA interpersnal and BBB skills in order to manage different stakeholders that will be on the project.
Methods include: Active listening Conflict management Facilitation Meeting management
AAA: interpersonal
BBB: team
The art of managing a group. This can include bringing the group together, generating ideas, solving problems and dissipating the team.
Facilitation
Generally includes having an agenda, inviting the right stakeholders, setting a time limit and following up with meeting minutes and action items.
Meeting management
Automated system that is used to help the project manager optimize the schedule or keep track of all the documents and the deliverables.
Usually a computer ???
Includes all the tools needed for project management.
Includes the work authorization system and the configuration management system
Project Management Information System (PMIS)
Proposal to modify a document, deliverable or baseline.
Can include a request to add or remove work from the scope, finish the project faster or complete the project more cheaply
Change request
Raw data
Status of the work that was done but does not have any analysis applied to it.
Not useful by itself
Usually outputs of executing processes
Work performance data
Information of the work that was performed compard to the plan
It gives you actual status about deliverables
Usually the output of most monitoring and controlling processes
Work performance information
Status report of the actual project
Take work performance information and puts it together into one comprehensive document
Work performance report
Enterprise encironmental factors (EEF)
Organization process assets (OPA)
Project documents
Project management plan
Inputs
Expert judgment Data gathering Data analysis Decision making Data representation Interpersonal and team skills Meeting Project management information system
Tools and techniques
Change request Work performance data Work performance information Work performance reports Updates
Output
