Project Management Principles Flashcards
Serves as a foundational guideline for strategy, decision making and problem solving.
Principles
Provide project management guidance for the behaviour of people involved in projects.
Principles
Can be adopted by an individual or profession to establish expectations for moral conduct. PMI is based on four values Responsibility Respect Fairness Honesty
Code of ethics
Which kind of project team environment is it best to create
Collaborative
Based on the 12 principles of project management, what is it best to focus on ?
Value
According to the 12 principles, in what state should the stakeholders be kept ?
Engaged
According to the 12 principles, which behaviour should be demonstrated ?
Leadership
According to the 12 principles, what should be built into processes and deliverables?
Quality
According to the 12 principles, what should be done to achieve the envisioned future state of the complany.
Enable change
The act of taking care of or managing something. For example, property, an organization, money or valuable objects.
Stewardship
Which quality is a steward displaying if he behaves honestly and ethically ?
Integrity
Who realizes projects ?
Project teams
Something that affect project teams and that represents a set of behavioral patterns.
Team agreements
Something that project teams define and that enables the completion of tasks and work assignments.
Processes
Which kind of project team environment promotes the free exchange of information and individual knowledge ?
Collaborative
In which state should the stakeholders be kept?
Engaged
Who can affect the following aspects of a project: scope, schedule, cost, project team, plans, outcomes, culture, benefits realization, risk, quality, success
Stakeholders
Defining how, when, how often, interpersonal skills, initiative, integrity, honesty, collaboration, respect, empathy, confidence all help to do what ?
Effectively engage stakeholders
Minimizing potential negative impacts and maximize positive impacts are reasons to do what ?
Engage stakeholders
Ultimate indicator of project success. Can be realized throughout the project. Can be defined in quantitative or qualitative terms. Project teams evaluate progress and adapt to maximize it.
Value
Contains at least these supporting and interrelated elements:
business need
Project justification
Business strategy
Business case
The worth, importance or usefulness of something. Some organization will see more of it for the same product or deliverable.
Value
Entails recognizing, evaluating and responding to the dynamic circumstances within and surrounding the project in a holistic way to positively affect project performance. Entails holistic view of how project parts interact with each other and with external systems. Constantly changing. Allows leveraging positive outcomes.
System interactions
A single change can create several impacts. Requires system thinking to be evaluated.
System interactions
Demonstrate and adapt behaviours to support individual needs. Promote project success and contribute to positive project outcomes. Different people are motivated by different things. Demonstrate desired behavior in areas of honesty, integrity and ethical conduct.
Leadership
Necessary to motivate people toward a common goal, inspire them to align their individual interests in favor of collective effort and achieve success as a project team rather than as individuals.
Leadership
What is the single key to good project success ?
Good leadership
What may happen if the team isn’t motivated or is being poorly managed ?
Project failure
??? is about meeting the acceptance criteria for deliverables.
Project ??? is about satisfying stakeholders’ expectations and fulfilling project and product requirements.
Stakeholders will have to maintain a focus on ??? that produces deliverables that meet project objectives and align to the needs set forth by stakeholders.
Quality
??? may have several different dimensions, including but not limited to the following
Performance
Conformity
Reliability
Resilience
Satisfaction
Efficiency
Sustainability
Teams measure ??? using metrics and acceptance criterias.
Any product or service that doesn’t have good ??? will go out of business or will not be bought.
Quality
??? is the outcome of human behaviour, system interactions, uncertainty and ambiguity.
??? can arise at any point during the project.
Project teams can stay vigilant in identifying elements of ??? and use a variety of methods to reduce the amount or impact of ???.
Complexity
SOme of the more common sources of ??? are : Human behaviour System behaviour Uncertainty and ambiguity Technological innovation
Complexity
A ??? is an uncertain event or condition that, if it occurs, can have a positive or negative effect on one or more objectives.
Project teams seek to maximize positive ??? (opportunities) and decrease exposure to negative ??? (threats).
??? are adressed continually throughout the project.
Risk
??? responses should be: Appropriate for the significance of the ??? Cost effective Realistic whithin the project context Agreed to by relevant stakeholders and Owned by a responsible person
Risk
111 is the ability to respond to changing conditions.
222 is the ability to absorb impacts and to recover quickly from a setback or failure.
Build 111 and 222 into the organization’s and project teams approaches.
A focus on outcomes rathers outputs facilitates 111.
111 = adaptablility 222 = resiliency
Prepare those impacted for the acceptance to go from the current state to the intended future state created by the project output.
??? can originate from internal influences or external sources. Enabling ??? can be challenging as not all stakeholders embrace ???
Attempting too much ??? in a short time can to to ??? fatigue and/or resistance.
Change
Effective ??? management uses a motivational strategy rather than a forceful one.
Knowing and addressing the needs of stakeholders to embrace ??? throughout the project life cycle helps to integrate the resulting ??? in the project work, making a successful outcome more likely.
Change