Quiz 4 - Project Integration Process

Question 1

You are a project manager for your organization. Management has asked you to help determine which projects should be selected for implementation. In a project selection model, which of the following is the most important factor?
Business needs
Type of constraints
The budget
The schedule

Answer 1

A is correct. Projects are selected based on business needs first. B is incorrect because project constraints are typically not an issue when a project is selected, but the feasibility of a project to operate within the project constraints may be. C and D, are incorrect, because they are a project constraint.

Question 2

Beth is the project manager of a software development project. She and her project team are done with a phase and Beth needs to make certain the lessons-learned register is complete before moving the project onto the next phase. On any project, the lessons-learned document is created by which of the following?
The customer
The project sponsor
The project team
The stakeholders

Answer 2

C is correct. The project team contributes to the lessons-learned document. The project manager also contributes, or leads, the creation, but this is not a choice in the question. A, b, and d are incorrect because they do not contribute to the lessons-learned document.

Question 3

Your project is moving ahead of schedule. Management elects to incorporate additional quality testing into the project to improve the quality and acceptability of the project deliverable. This is an example of which one of the following?
Scope creep
Change control
Quality assurance
Integrated change control

Answer 3

D is correct. Additional quality testing will require additional time and resources for the project. This is an example of integrated change control. A is incorrect because scope creep includes small, undocumented changes to the project execution. B, change control, is incorrect because change control falls within integrated change control. C is incorrect because QA focuses on prevention. Management is adding testing to the project tasks, so this is integrated change control.

Question 4

You are the project manager of a new website design project. There are 45 stakeholders with this project and you are anticipating change requests in the project. Which of the following is not true about change requests?
They happen while the project work is being done
They always require additional funding
They must be documented
They can be requested by a stakeholder

Answer 4

B is correct. Change requests do not always require more money. Approved changes may require more funds, but not always. The change request may be denied, so no additional funds are needed for the project. A, C, and D are characteristics of change requests

Question 5

You are the project manager for a pharmaceutical company. You are currently working on a project for a new drug your company is creating. A recent change in a law governing drug testing will change your project scope. Since the project must be completed within two years, what’s the first thing you should do as project manager?
Create a documented change request
Proceed as planned, since the project will be grandfathered beyond the new change in the law
Consult with the project sponsor and the stakeholders
Stop all project work until the issue is resolved

Answer 5

A is correct. A formal, documented change request is the best course of action for a change request stemming from a law or regulation. B is incorrect because the law or regulation will likely override any existing project implementation. C is incorrect because the project manager should first document the change through a change request. D is incorrect because all project work shouldn’t stop just because of a change request

Question 6

During project execution activities, a project sponsor’s role in a functional organization can best be described as doing which one of the following?
Acting as a sounding board for the project stakeholders
Helping the project manager and stakeholders resolve any issue ASAP
Deflecting change requests for the project manager
Showing management the project progress and status reports

Answer 6

B is correct. The project sponsor can help the project manager and the stakeholders resolve issues during project execution. A is incorrect because the project sponsor is going to have an active rather than passive role in the process of integration management. C is incorrect because the project sponsor will guide changes through the change control system. D is not a valid choice because the project sponsor is part of management and will do more than report the status to other management roles.

Question 7

You are the project manager for the HALO Project. You and your project team are preparing the project plan. Of the following, which one is a project plan development constraint you and your team must consider?
The budget as assigned by management
Project plans from similar projects
Project plans from similar projects that have failed
Interviews with SME who have experienced with the project work In your project plan

Answer 7

A is correct. If management has assigned the project the constraint of a fixed budget, the project manager and the project team must determine how the project can operate within that constraint. B and C describes historical information, not a project constraint. D is a valuable tool to use as input into the project plan development, but it is not a constraint

Question 8

You are the project manager of HYH Project for your company, and you’re working with the project team and several key stakeholders to develop the project management plan. Which of the following is the primary purpose of the project management plan?
To define the work to be completed to reach the project end date
To define the work needed in each phase of the project life cycle
To prevent any changes to the scope
To define how the project is executed, monitored, controlled, and then closed

Answer 8

Of all the choices presented, D is the best choice. Project management plans communicate to the project team, the project sponsor, and stakeholders how the entire project will operate. A and B are not correct, these choices do not define the primary purpose of the project plan. C is incorrect. C is also incorrect because the project plan is intended not to prevent changes, but to communicate the project management life cycle.

Question 9

John is a new employee and he’s learning how to do a task in your organization. Mary, a senior network engineer, is working with John to do the new task. Rather than just show John the procedure, Mary is watching John and coaching him through the task. What is happening in this knowledge management activity?
Reverse shadowing
Project planning methodology
OJT
Storytelling

Answer 9

A is correct. Of the choices, reverse shadowing is the best choice. Mary is letting John learn by doing and she’s coaching and watching him do the task. B is incorrect because it describes a tool and technique used to develop the project plan. C is incorrect; though this is a tempting choice, reverse shadowing is the best choice. D is incorrect as storytelling is a knowledge management technique used to convey tacit information

Question 10

You are examining the project management plan and its components with the project team. The team doesn’t understand why so much information is needed for the project. What is the difference between a project baseline and a project plan?
Project plans change as needed, while baselines change only at milestones
Project plans and baselines do not change – they are amended
Project plans changes as needed, while baselines are snapshots of the project plan
Baselines are control tools, while project plans are execution tools

Answer 10

A project baseline serves as a control tool. Project plan execution and work results are measured against the project baselines. D is correct. A is incorrect, given that baselines are changed with the project plan. B is incorrect because project plans and baselines do change. C is incorrect because baselines are more than snapshots of the project plans—they are expectations of how the work should be performed.

Question 11

Which one of the following is not beneficial to the project manager during the project plan development process?
Gantt charts
PMIS
The project management methodology
Stakeholder knowledge

Answer 11

Gantt charts are excellent tools to measure and predict the project progress, but they are not needed during the project plan development process. B, C, and D are incorrect, these choices are needed and expected during the development of the project plan.

Question 12

Yoli is the project manager for her company and she’s reviewing the project budget with management. Management is concerned about the capital expenses in the project and they’d like more information about when Yoli will actually spend the project budget. Which one of the following represents the vast majority of a project’s budget?
Project planning
Project plan execution
Labor
Cost of goods and services

Answer 12

B is correct. The project plan execution represents the majority of the project budget. A, project planning, does not reflect the majority of the project budget, although it may contain the most project processes. C, labor, does not reflect the biggest project expense in all projects. D, cost of goods and services, is incorrect because the procurement of the goods and services will fall within the project plan execution. In addition, not every project will procure goods and services

Question 13

The project plan provides a baseline for several things. Which one of the following does the project plan not provide a baseline for?
Scope
Cost
Schedule
Control

Answer 13

Control is not a baseline. A, B, and C describe the project baselines contained within the project plan. Incidentally, scope, cost, and schedule are also the attributes of the Triple Constraints of Project Management

Question 14

Natasha is the project manager for her organization. She is meeting with her project stakeholders to review the project plan and the different elements she’ll use as part of project execution. Which of the following can best help Natasha during project execution?
Stakeholder analysis
Change control boards
PMIS
Scope verification

Answer 14

A PMIS can assist the project manager the most during project execution. It does not replace the role of the project manager, however. A is incorrect because stakeholder analysis should have been completed during the project planning processes. B also is incorrect because CCBs can assist the project manager, but not as much as the control and assistance offered through a PMIS. D is incorrect because scope verification is proof of the project work and does not assist the project manager

Question 15

You are the project manager for your organization. When it comes to integrated change control, you must ensure that which one of the following is present?
Supporting detail for the change exist
Approval of the change from the project team
Approval of the change from an SME
Risk assessment for each proposed chage

Answer 15

A is correct. Integrated change control requires detail for implementing the change. Without evidence of the need for the change, there is no reason to implement it. B is incorrect because the project team’s approval is not necessary for changes. C is incorrect because a subject matter expert isn’t always needed to determine the need for change. D is also incorrect because although risk assessment is needed for changes, some changes may be discarded based on reasons other than risk

Question 16

Jeff is the project manager of the Bridge Construction Project for his company. This project requires strict change control because of government regulations, the cost of the project deliverables, and the approved scope. The project plan provides what with regard to project changes?
A methodology to approve or decline CCB changes
A guide to all future project decisions
A vision of the project deliverables
A fluid document that may be updated as needed based on the CCB

Answer 16

B is correct. The project plan serves as a guide to all future project decisions. A is incorrect because the project plan details more than how changes may be approved or denied. Recall that the change control board (CCB) approves and declines changes. C is also incorrect because the project plan describes how to obtain the project vision, not just what the project vision may be. D does describe the project plan but not as fully as choice B. In addition, the project plan can be updated without changing the project scope

Question 17

You are the project manager for the DGF Project. This project is to design and implement a new application that will connect to a database server. Management of your company has requested that you create a method to document technical direction on the project and to document any changes or enhancements to the technical attributes of the project deliverable. Which one of the following would satisfy management’s request?
Configuration management
Integrated change control
Scope control
The change management plan

Answer 17

Configuration management is the documentation of the project product, its attributes, and its changes to the product. B is incorrect because integrated change control describes how to incorporate all of the project changes across the knowledge areas. C is incorrect because scope control describes how to manage changes, or potential changes, to the project scope. D is also incorrect because the change management plan does not describe the project product, its features, or changes to the product.

Question 18

Baseline variances, a documented plan to management variances, and a proven methodology to offer corrective actions to the project plan are all part of which process?
Change management
The change control system
The scope change control
Integrated change control

Answer 18

Integrated change control is a system to document changes, their impact, the response to those changes, and performance deficits. A is incorrect because change management does not respond to performance deficits as integrated change control does. B is incorrect because the change control system is a documented procedure to manage change requests. C is incorrect because scope change control is the process of managing changes that affect the work only in the project scope.

Question 19

One of the requirements of project management in your organization is to describe your project management approach and methodology in the project plan. You can best accomplish this requirement through which one of the following actions?
Establishing a project office
Establishing a program office
Compiling the management plans from each of the knowledge areas
Creating a PMIS and documenting its inputs, tools and techniques, and outputs

Answer 19

C is correct. The management approach is best described as a compilation of the individual plans in the project plan. A, and B are incorrect because a project or program office is not needed to describe the management approach. D may be a good practice for project control, but it does not describe management approach and methodologies

Question 20

You have just informed your project team that each team member will be contributing to the lessons-learned register. Your team does not understand this approach and wants to know what the documentation will be used for. Which one of the following best describes the purpose of the lessons-learned documentation?
Offers proof of concept for management
Offers historical information for current and future projects
Offers evidence of project progression as reported by the project team
Offers input to team member evaluations at the project conclusion

Answer 20

B is correct. The lessons-learned register offers historical information for current and future projects. A is incorrect because proof of concept likely comes early in the project’s planning processes. C is also incorrect because lessons learned may offer evidence of project progression, but it is not the purpose of the lessons-learned document. D is also incorrect, given that lessons learned offers historical information for future projects

Question 21

Which one of the following is a formal document to manage and control project execution?
WBS
The project management plan
The organizational management plan
The work authorization system

Answer 21

B is correct. The project management plan is the formal document used to manage and control project execution. A is incorrect—the WBS is an input to the project plan. C is incorrect because the organizational management plan is part of the project plan. D is incorrect because the work authorization system allows work to be approved and for new work to begin

Question 22

Configuration management is a process for applying technical and administrative direction and surveillance of the project implementation. Which activity is not included in configuration management?
Controlling changes to the project deliverables
Scope verification
Automatic change request approvals
Identification of the functional physical attributes of the project deliverables

Answer 22

C, automatic change request approvals is not an attribute of configuration management. A, B, and D are an attributes of configuration management

Question 23

You are preparing to enter into the project execution with your project team. As part of your preparation, you’ll rely on your project management plan and several tools and techniques. Which of the following contains parts of the project plan execution?
PMIS, WBS, EVM
General management skills, status review meetings and EVM
Project management methodology and PMIS
General management skills, EVM, status review meetings, and interpersonal skills

Answer 23

C is correct. The project management methodology and the PMIS are tools and techniques used for project execution. A is incorrect because EVM and the WBS are not part of the tools used in the project plan execution. B and D are incorrect because it includes EVM

Question 24

You are the project manager of the GHQ Project for your company. Management has required that you utilize earned value management as part of your project and their enterprise environmental factors. EVM is used during the \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_.
Controlling processes
Executing processes
Closing processes
Entire project

Answer 24

D is correct. EVM, earned value management, is used throughout the project processes. It is a planning and control tool used to measure performance. EVM can be used during controlling to measure project performance. EVM can be used during closing to measure project performance for the project or phase. EVM can be used during executing as goals for performance

Question 25

You are the project manager for your organization. Management would like you to use a tool that can help you plan, schedule, monitor, and report your findings on your project. Which of the following is the correct tool to use?
PMIS
EVM
Status review meeting
Project team knowledge and skill set

Answer 25

PMIS is the best answer because it helps the project manager plan, schedule, monitor, and report findings. B and C are incorrect because they do not help the project manager schedule. D is incorrect because the project team’s knowledge and skills do not necessarily help the project manager plan, schedule, monitor, and report findings.