Mapping the Processes

Question 1

What is the first project management process group?

Answer 1

The first process group of the project management life cycle is the Initiating process group.

Question 2

How many project management processes exist within the first project management process group?

Answer 2

There are just two processes in the initiating process group: Develop the Project Charter and Identify the Stakeholders

Question 3

What is the first project management process you need and why is this important?

Answer 3

The project charter first. The project charter officially launches the project, authorizes the project manager, and allows the project to exist within the organization

Question 4

What is the second process in the first process group?

Answer 4

Once the project charter has been created the next step is Identify Stakeholders process. This process is important because it identifies all of the people and groups that will be involved in the project or affected by the project. You’ll need to know this information for project planning and communications.

Question 5

List all of the processes in the first process group of the project management life cycle

Answer 5

The two processes within the initiating process group are the Develop Project Charter process and the Identify Stakeholders process.

Question 6

As a project manager you’ll need to gather the stakeholder requirements your project is required to satisfy to consider the project complete. This planning process is called

Answer 6

Collect Project Requirements

Question 7

Once you’ve created the project scope and the WBS, the project manager and project team will define the exact activities that need to complete in order to define the exact elements of the WBS and scope. This planning process is called

Answer 7

Define Activities

Question 8

Based on the needs of the project, the organizational procedures, and the project budget, the procurements for the project are identified and planned for. This planning process is called

Answer 8

Plan Procurements

Question 9

Once you’ve created the Project Scope Statement, you’ll decompose the project scope into this document: This planning process is called

Answer 9

work Breakdown Structure.

Question 10

Once you’ve created the WBS, you can examine the aggregate costs of the individual elements to create a budget and a cost baseline. This planning process is called

Answer 10

Determine Budget.

Question 11

Based on the stakeholder requirements the project scope statement defines what is and is not included in the project. This planning process is called

Answer 11

Define Scope

Question 12

Stakeholders will need you and the project team to create time estimates for the duration of the project work and the duration of the project. This planning process is called

Answer 12

Estimate Activity Durations

Question 13

The organizational rules and structure may restrict the extent of this process, which establishes the ground rules, management, discipline, rewards and recognition system, and other facets of human resource management for the project. This planning process is called

Answer 13

Develop Resource Management Plan

Question 14

There are seven of these that can be used within this risk management processes. This planning process is called

Answer 14

Plan Risk Responses

Question 15

This is an iterative project management process that examines the project for risks that may threaten any of the project objectives. This planning process is called

Answer 15

Identify Risks

Question 16

This process determines the people, materials, equipment, and other necessities to complete the project work. This planning process is called

Answer 16

Estimate Activity Resources

Question 17

This project management process defines the risk management approach to be used within the project. This planning process is called

Answer 17

Plan Risk Management

Question 18

This process is based on the outputs of the Qualitative Risk Analysis. It is an in-depth review of the identified risks. This planning process is called

Answer 18

Perform Quantitative Risk Analysis

Question 19

This project management planning process defines who will get what information and when. This planning process is called

Answer 19

Plan Communications Management

Question 20

This process requires that you examine the project team calendars, resources availability, the organization calendars, and the duration of the project work to schedule when the project work may take place. This planning process is called

Answer 20

Develop the Project Schedule

Question 21

This project management process creates the overall project management plan to communicate the intent and method of accomplishing the project’s objectives. This planning process is called

Answer 21

Develop the Project Management Plan

Question 22

You will define the expectations of the stakeholders, requirements of the organization, regulations, and other factors are considered to plan for the important component of project management. This planning process is called

Answer 22

Plan Quality Management

Question 23

You will need to evaluate the costs of the resources and activities for each element in the WBS to predict the cost of the project. This planning process is called

Answer 23

Estimate Costs

Question 24

You’ll examine the project work and put the activities in the correct order. This planning process is called

Answer 24

Sequence the Project Activities

Question 25

This quick, subjective review of the identified risks helps determine which risk events demand additional analysis. This planning process is called

Answer 25

Perform Qualitative Risk Analysis

Question 26

As the project manager, what Executing process will you do to ensure the project work is being completed according to plan

Answer 26

Direct and Manage Project Work is the process that you, as the project manager, will use to ensure the project team and any vendors are completing the project work as defined in the project management plan.

Question 27

The NHJ Project needs some additional project team members. What Executing process will allow you to add more project team members?

Answer 27

The Acquire Resources process is the process that you can use to bring more project team members on to the project.

Question 28

The NHJ Project takes place at a manufacturer that creates, packages, and ships tomato sauce. There are many government regulations, industry guidelines, and internal requirements that your project must adhere to. The regulations, industry guidelines, and requirements often influence which Executing process?

Answer 28

Regulations, standards and guidelines, and organizational requirements often influence the Manage Quality process.

Question 29

Two of your project team members, are reporting that Mike, the manufacturing manager, is not happy with the project. Holly reports that Mike is telling his team to ignore requests from the project team. You need to speak with Mike about this and determine why he’s not happy with the NHJ Project. What Executing process is this?

Answer 29

As the project manager, you’ll need to use the Manage Stakeholder Engagement process for stakeholders that are happy, angry, confused, or even ambivalent about your project.

Question 30

You want the project team in your project to know and rely on each other better. You hire a coach to lead the project team through some trust exercises and a workshop to learn about one another. What Executing process are you likely leading?

Answer 30

This is an example of the Executing process Perform Team Development

Question 31

It’s come to your attention that some of the project team members on the NHJ Project aren’t following the ground rules. You decided that you’ll need to communicate with the team members about your expectations and what is required of them. What Executing process are you completing?

Answer 31

When you need to communicate with your project team about the ground rules and expectations of the project, you are using the Manage the Team process.

Question 32

You’ll need to purchase several things for the NHJ Project. What Executing process guides you through the actual purchasing of project resources

Answer 32

The Conduct Procurement process is the only Executing process that will guide you through the purchasing of the project resources.

Question 33

You want to explore as many options as possible in the NHJ Project to share information with the project stakeholders. What are some avenues you could use as a project manager to share project information as part of the Manage Communications process?

Answer 33

Your answers may be different than what is presented here, but should basically define avenues of communication that would be appropriate for a project. Examples of communication for project information could be e-mails, reports, memos, web sites, newsletters, meetings, phone calls, teleconference, and many others

Question 34

When triggers or thresholds are apparent you’ll use this executing process:

Answer 34

Implement risk Responses. Triggers or warning signs or conditions that a risk event is happening, so a risk response is needed. A threshold means that the condition is crossing a “marker” and that the risk is occurring

Question 35

is a procurement process to monitor the vendors and the project manager’s organization to ensure that both parties are keeping the terms of the contract.

Answer 35

Control Procurements

Question 36

As the project manager you and the project team should prevent unapproved changes from entering the project scope. This is the

Answer 36

Control Scope process

Question 37

The process helps the project manager and the project team to prevent changes to the project schedule due to errors, risks, and unapproved changes to the project.

Answer 37

Perform Schedule Control

Question 38

Once risks have been identified, analyzed, and responses created the project team and project manager must work to monitor the existing risks for any changes in their probability or impact. This is the

Answer 38

Monitor Risks process

Question 39

—- should always happen before scope validation.

Answer 39

Quality control

Question 40

——is the process that ensures that management, customers, and other stakeholders are kept informed on the project performance according to the Communications Management Plan.

Answer 40

Monitor Communications

Question 41

——-process examines a project change to determine its full effect on all areas of the project

Answer 41

The Perform Integrated Change Control

Question 42

The project manager and the project team work together to confirm that this project work is being competed according to plan. This is the

Answer 42

Monitor and Control the Project Work process

Question 43

The project stakeholders, particularly the project customers, will need to inspect the project work to confirm that the work completed in the project is accurate. This is the

Answer 43

Complete Scope Validation process

Question 44

This process ensures that costs are controlled, tracked, and documented throughout the project:

Answer 44

the Perform Control Costs process.

Question 45

What activities should you do now that you’ve completed the second phase of the project before moving on to the third phase of your project?

Answer 45

Often at the end of a phase the project customer will need to complete the Scope Validation process. This process allows the project customer to inspect the project work to confirm the project work is accurate up until this point. The project manager should then complete the close project or phase process to close the second phase and allow the third phase of this project to commence. Because the project is bringing on a new vendor, the procurement processes are likely to be invoked for this phase and the new vendor that’s coming into the project

Question 46

One of your project team members in the HJU Project reports that the TY Electrical Company didn’t actually complete part of their assignments. You inspect the work and confirm that what the TY Electrical Company reported is inaccurate and part of the project work remains unfinished. How would you manage this situation with the TY Electrical Company?

Answer 46

As part of the Control Procurements process, the buyer and the seller must both live up to the terms of the contract. If the project manager has inspected the vendor’s work and reviewed the terms of the contract, then it is appropriate to communicate with the vendor about the work that has not been completed. It’s important to understand the terms of the contract before approaching the vendor, as the vendor may have planned the work to be completed later or not be obligated to complete the work as defined in the contract. The authority of the project manager should also be checked, as the discussion with the vendor may not be within the project manager’s authority and may need to be referred to a contracting department within the organization

Question 47

Throughout the second phase of the JHU Project you, the project team, and your preferred vendors have created charts, blueprints, and drawings that helped the project team execute the project plan. What should you, the project manager, do with these drawings? Why?

Answer 47

As part of the Close Out the Project or Phase process, the project manager should always archive the project information for future reference. These documents can help at project closure, for future reference, and can help with planning and documentation in other similar projects within the organization.

Question 48

The HJU Project is performing well, and you’ve one more phase to complete before the project is officially closed. As you close the second phase of the project, what documents and project information would you want to review in anticipation of the final phase of the project

Answer 48

The project manager should review the project performance to date to anticipate how the final phase of the project may likely perform on time and cost. The project manager will also review the project scope, requirement documentation, and WBS to understand what deliverables will be created during the final phase of the project. In some instances the project manager may need to review any contracts to understand the contractual obligations that need to be met as the project comes to its close.