Chapter 4 Flashcards by Angie Duarte

What impact does a proposed change have on project activities
Schedules may need to be updated.
The project team will be reassigned, restructured, or reorganized.
The project manager will need to be replaced.
Changes are exclusive and do not impact other established project areas or activities.

Schedules may need to be updated.
Approved Change requests can require adjustments to the project management plan, and can require new or revised cost estimates, activity sequences, schedule dates, resource requirements and/or analysis of risk response alternatives

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Depending on the level of detail and degree of project completion, how does the project manager implement integrated change control into his/her activities?
By avoiding risks.
By identifying areas that require special attention.
By identifying areas that require or need change.
By continually revising the scope of work.

By identifying areas that require or need change.
The perform integration change control process is conducted from project start through completion and is ultimately the responsibility of project manager. The project manager must identify areas that require or need change.

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Monitor and Control Project Work includes:
identifying new risks	 	 
analyzing risks	 	 
tracking risks	 	 
all of the above

all of the above
Monitor and control project work includes collecting, measuring, and assessing various aspect of the project such as risks, performance, etc. Continous monitoring gives the team insight into the health of the project and id any areas needing special consideration.

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Monitor and Control Project Work includes
reserve analysis	 	 
assessing performance		
Pareto analysis	 	 
stakeholder communication

assessing performance

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The project manager implements the integrated change control process:
During the initial project phase.
During the intermediate phases of the project.
From project planning through execution.
From initiation through project closure.

From initiation through project closure.

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Performance reports include
forecasts		 
lessons learned	 	
speculations	 	 
assumptions

forecasts
Work performance reports are physical or electronic representation of work performance information intended to generate decisions, awareness, or actions. Work performance data, raw data, is output of direct and manage work. Work performance info, analysis of data, is input to monitor and control project work with output of work performance reports. Example of work performance reports are: Percentage of the work completed during the reporting period, The balance of the work to be completed, Costs incurred during the reporting period, Forecasted funds required to complete the remaining work, The forecasted time needed to complete the remaining work.

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Performing change control includes
Gannt Charts.	 	 
Tracking changes.		
Configuration auditing.	 	 
Configuration identification.

Tracking changes.

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A________ provides a standardized, effective, process for centrally managing project changes
configuration management system with change control
change control system
plan management system
organizational output system

configuration management system with change control
Configuration control is focused on the specification of both deliverables and processes and change control focus on identifying, documenting, approving or rejecting changes to project documents, deliverables, or baseline. He configuration management plan describes the configuration items of the project and id items that will be recorded and updated so product remains consistent and operable. Change management manages the changes in project baseline. While Configuration management deals with changes in product specifications.

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A configuration management system
is seldom used in project management today
requires a large investment
establishes an evolutionary method to request changes
establishes a revolutionary method to request changes

establishes an evolutionary method to request changes

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Monitor and Control Project Work Enterprise Environmental factors include
industry standards		 
scheduled activities	 	 
stakeholder risks	 	 
none of the above

industry standards
EEF can be external or internal and for mc project work can include: infrastructure, stakeholders expectations and risk threshold, info systems, and government and industry standards

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Change control boards can include:
stakeholders	 	 
consultants	 	 
industry groups	 	 
any of the above

any of the above

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Outputs of Monitor and Control Project Work include
Pareto charts	 	 
Risk register	 	 
Change requests		
none of the above

Change requests

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A project-wide configuration management system with change control includes
A performance schedule.
Documentation and control of changes to the baseline.
A revised cost control schedule.
Methods for handling risks that may arise from changes made.

Documentation and control of changes to the baseline

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Integrated Change Control outputs include:
change requests status updates
project management plan updates
document updates
all of the above

all of the above

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The project management plan, project scope statement, and deliverables are maintained
By continuously monitoring the project.
By continuously managing changes.
By continually adjusting the schedule.
By continually revising the scope of work.

By continuously managing changes.

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The configuration management activity that verifies that the functional requirements defined in configuration documentation have been met is
Configuration verification.
Configuration status accounting.
Configuration verification and auditing.
Configuration identification.

Configuration verification and auditing.

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Integrated change control involves
forecasting information	 	 
updating previously planned processes
reviewing all change requests
creating new processes

reviewing all change requests

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What impact does a proposed change have on project processes?
The project scope statement may need to be redefined.
The project management plan may need to be revised.
Project deliverables may be modified, added, or deleted as a result of a proposed change.
All of the above.

All of the above

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Inputs to Close Project or Phase include
Risks	 	 
Accepted deliverables		
Quality	 	 
all of the above

Accepted deliverables

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Project Integration Management includes all of the following except
Develop Project Charter	 	 
Develop Resource Plan		 
Close Project	 	 
Close Phase

Develop Resource Plan

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What are examples of organizational process assets
Previous project schedules.
Projected data.	 	 
Risk responses plans.	 	 
Cost baselines.

Previous project schedules

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Who is responsible for analyzing information contained in the project scope?
The sponsor.	 	 
The project team.
The performing organization.
The initiator.

The project team.

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Outputs from Develop Project Charter include:
WBS	 	
high-level risks		 
PDM system	 	 
PMI system

high-level risks

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Is there any tool or technique that aids the project management team in effectively developing a project charter
No.	 	 
Benefit contributions model
Various databases	 	 
Expert judgment

Expert judgment

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``` What document defines how the project will be executed, monitored, and controlled? T & M contract The WBS The Project Management Plan SPI ```

The Project Management Plan

The Project Management Plan documents planning process outputs, such how changes will be monitored and controlled. communication techniques among stakeholders. how work will be executed to accomplish objectives. all of the above.

all of the above.

``` Project files containing project scope, cost, schedule, and performance baselines are part of the organizational processes and procedures used for developing histograms avoiding risk developing the project management plan none of the above ```

developing the project management plan

``` Enterprise Environmental Factors used in developing the Project Management Plan include: governmental standards risk register quality management all of the above ```

governmental standards

``` A _______ would be a subsidiary plan included in the project management plan project control plan risk management plan project scope statement project charter ```

risk management plan

``` In Develop Project Management Plan, expert judgment is used to tailor the process develop technical details determine resources all of the above ```

all of the above

``` Which of the following is not a tailoring consideration in Project Integration Management Change Governance The cost baseline Benefits ```

The cost baseline

``` Performing Integrated Change control includes reviewing corrective actions denying preventative actions approving preventative actions all of the above ```

all of the above

The project management plan is updated and revised Through the Monitor and Control of Project Work process. Through the Direct Project Execution process. Through the Integrated Change Control process. Through the Project Management Plan process.

Through the Integrated Change Control process.

``` A configuration management system is seldom used provides a way to manage changes within a project is controlled by the sponsor none of the above ```

provides a way to manage changes within a project

``` Outputs from managing project execution include: deliverable status cost incurred proactive actions all of the above ```

deliverable status

``` Managing project work requires implementing changes associated corrective action preventative action defect repair all of the above ```

all of the above

``` _______ are produced as outputs from the processes performed to accomplish the project work planned and scheduled in the project management plan Plans Scopes Objectives Deliverables ```

Deliverables

``` ________ any and all process-related assets, from all organizations involved in a project, that may be used to influence the project's The project scope is Stakeholder risks are Organizational process assets are The organizational breakdown includes ```

Organizational process assets are

``` Changes would be requested during the ______ process of Integration Management management plan integrated plan control direct and manage project work scope development ```

direct and manage project work

``` What type of enterprise environmental factors influence project charter development? government standards industry standards marketplace conditions all of the above ```

all of the above

``` A data gathering technique used in project charter development is brainstorming focus groups interviews all of the above ```

all of the above

A contract is an input to developing the Project Charter if: the work is being done for an external customer. the organization mandates one. stakeholders require one. All of the above

the work is being done for an external custom

``` What document formally authorizes the project? Project charter. SOW. Project Scope Statement. WBS. ```

Project charter.

``` The Project Charter gives the project manager authority to direct the stakeholders. To plan project activities. To apply organizational resources. All of the above ```

To apply organizational resources.

``` Who usually charters and authorizes a project? The board of directors. The project manager. An external sponsor. The project owner. ```

An external sponsor.

The SOW is a part of the ______________ when it is received for external projects. Business need Product scope Strategic plan request for proposal or other bid documents

Business need

Project charter development involves documenting tools and techniques needed to execute and complete project tasks. the business needs. projects cost analyses. quality and risk control processes.

the business needs.

``` Conflict management and facilitation are examples of data gathering rigid management assumptions interpersonal and team skills ```

interpersonal and team skills

``` The project charter should either directly or indirectly address the contract. the summary milestone schedule. internal risks. all of the above ```

the summary milestone schedule.

``` A project may be authorized by sponsor PMO portfolio steering committee any of the above. ```

any of the above

``` _______ a project links the project to the ongoing work of the organization Assigning Planning Sponsoring Chartering ```

Chartering

``` A business case can be created as a result of: market demand technological advance legal requirement all of the above ```

all of the above

``` When should the project manager be assigned to the project? After planning. During concept development. After the project charter is developed. Before planning is begun. ```

Before planning is begun.

``` What is the "SOW Strategic Operations of Work. Stakeholders and Organization Objectives. Statement of Work. Strategic Organizational Work-items. ```

Statement of Work.

``` An emerging trend in project integration management is the use of portfolio review boards the use of visual management tools hierarchical alignment segregated alignment ```

the use of visual management tools

``` The SOW references business need project stakeholders tactical approach merger expansion ```

business need

``` An automaker building more fuel-efficient cars due to gas shortages is an example of what type of business case organizational need customer request market demand ecological impacts ```

market demand

``` Other implemented output produced as a result of performing project planned work defect repair. forecasts. recommended preventive actions. contract completion ```

defect repair

``` A deliverable A newly constructed four-lane highway. Computer training for employees. Retooled widgets. All of the above ```

All of the above

During the project, progress payments are made at periodic intervals. Information collected for progress payments includes The total project cost of the work in-progress. An incremental percentage of the total project cost. Percentage of the work that is considered complete. Completed and accepted work plus markups

Completed and accepted work plus markups

The project management information system is a secondary project team comprised of outside stakeholders whose only function is to provide information and feedback. is an automated system used by the project management team to aid in project execution. verifies project management planning schedule the team uses to meet project and project phase deadlines. is a process that aids the team in executing the PMP.

is an automated system used by the project management team to aid in project execution.

``` Configuration management includes validation and testing. cost accounting. identification. none of the above. ```

identification

``` Project documents updated during project execution include: Requirements documents Project logs Risk register all of the above ```

all of the above

``` Products, services, and results of the project are in the form of _____ deliverables. tangible intangible physical geographical ```

tangible

``` Changes that affect product scope include Corrective actions. Administrative repair. Schedule revisions. Cost analyses. ```

Corrective actions.

Part of the project execution process involves ______ the completion status of the deliverables. evaluating cost overrun information about collecting work performance information about generating forecasts for administrative oversight for

collecting work performance information about

Performance activities within the monitoring and controlling process that the project manager is concerned with Progress reports, measurements, and forecasting. Identifying and tracking project risks. Tracking changes and processing documented updates. all of the above

all of the above

``` What reduces the probability of negative consequences associated with project risks Approved preventive actions Approved defect repairs Approved change requests Validated defect repairs ```

Approved preventive actions

``` _______ are documented, authorized directions intended to bring future project performance into compliance Approved preventive actions Approved defect repairs Approved corrective actions Validated defect repairs ```

Approved preventive actions

``` ________ modify documented policies, procedures, and schedules. Approved preventive actions Approved defect repairs Approved change requests Validated defect repairs ```

Approved change requests

``` _______ involves collecting information and assessing measurements. Control Planning Monitoring Compiling the progress payment ```

Monitoring

``` Sources for expert judgment used in Change Control include consultants Industry groups The PMO all of the above ```

all of the above

``` Processes the project manager monitors during the Monitor and Control Project Work process include Changes. Initiating and planning. Cost scheduling. Quality control ```

Initiating and planning.

``` Monitoring is a facet of project management that is performed when necessary. only during long-term, formal projects. throughout the project. during the forecasting phase. ```

throughout the project.

``` Approve changes cover conducive actions. breaks and fixes. corrective actions. all of the above ```

corrective actions.

Approved defect repair is procedure that documents all activities, communications and responsibilities needed at project closure. documented request for product defect correction during quality control and audit processes. notification that all repaired defects have been accepted. notification that all repaired defects have been rejected.

documented request for product defect correction during quality control and audit processes.

``` What procedure documents all project activities, roles, and responsibilities needed in executing the administrative closeout of the project? Project validation procedure. Approved PMP acceptance. Approved closure request. Administrative closure procedure. ```

Administrative closure procedure.

``` The Integration Management process includes developing the project charter. developing the project management plan. closing the project. all of the above ```

all of the above

Developing the project management plan provides a procedure for monitoring and controlling. provides a format for managing the project. documents necessary actions for subsidiary plans. provides routines for executing the project and its phases.

documents necessary actions for subsidiary plans.

documents necessary actions for subsidiary plans

It is important the team understands how to take the identified integrative information and use it to effectively schedule the work necessary to meet completion deadlines. establish adequate funding. develop a workable project management plan. develop credible document reports and outputs

develop a workable project management plan

``` ________ involves planning and coordinating overlapping project processes, phases, and activities Scope management Time management Integration management Scheduling management ```

Integration management

``` Interpersonal and team skills used in developing the project management plan include all except stakeholder reviews conflict management facilitation meeting management ```

stakeholder reviews

The project manager uses integration management to forecast project success. Document project progress. decide the most effective resource allocation. conduct audits

decide the most effective resource allocation.

``` ______ is mainly concerned with effectively integrating project management process groups required to accomplish project objectives Scope management Integration Execution Cost and budgeting ```

Integration

``` Integrative activities the project management team performs include Planning. creating the WBS. Deciding the project scope. perform change control ```

perform change control

In terms of project management, what characterizes integration? Unification of processes to ensure timely project completion. Clearly communicating objectives. Consolidating actions to manage expectations. All of the above

All of the above

``` How many prescribed ways are there to manage a project none 1 2 numerous ```

numerous

``` What is the first process the project integration management team performs? Develop the project charter. Develop the project scope. Develop the project management plan. Direct project management. ```

Develop the project charter.

Trends in project integration management include all except use of automated tools delegating project manager responsibilities use of visual management tools expanding project manager responsibilities

delegating project manager responsibilities