Quiz 2 - Project Environments Flashcards
You are working with your project team and stakeholders to plan the project work. Some of the resources are in Chicago, Illinois and other resources are in London, UK. The distribution of resources, such as in your project, are also known as what? EEF OPA Virtual team Constraints
The distribution of resources is an enterprise environmental factors. The location of the resources can affect how the project operates and communicates with resources and stakeholders. C is incorrect. While resources located in different parts of the world could be a virtual team, the better choice is that this represents an enterprise environmental factors. D, constraints, is a tempting choice as the project manager may see the distribution of resources as a constraint, but the question doesn’t tell us if this is a positive or negative factor for the project.
Understanding enterprise environmental factors is an important part of your role as a project manager and on the PMI exams. Of the following choices, which one is not an enterprise environmental factor? Employee capabilities Infrastructure Templates Organizational culture
Templates are not an enterprise environmental factors, so this choice is correct as the question is asking which is not an enterprise environmental factors.
In your industry there is a government regulation your products must adhere to. This government regulation will affect how you manage your project. The government regulation in this scenario is best described as which one of the following? OPA External EEF Constraints External constraints
A government regulation is an enterprise environmental factor that has been created outside of your organization. You must adhere to the regulation, so it is an enterprise environmental factor. A, C, and D are incorrect.
As the project manager, you must work with your project team to identify the project and the project phases within the project schedule. To help with this identification you are using the project plan and project documents from a completed and similar project. These project files are commonly known as what term? EEF Lessons learned OPA Supportive PMO
OPA. Project files and documents from past, similar projects are organizational process assets. A, enterprise environmental factors, is an incorrect choice as enterprise environmental factors direct how the work is to be completed, rather than serving as an input for planning and decisions like historical information. B, lessons learned is an organizational process asset, but it’s not the best answer for this question. D, a supportive PMO may be welcome, but there’s no evidence a PMO is being used in this question.
Governance framework is important for the success of the project, programs, and portfolios within an organization. Governance framework address all the following items except for which one? Alignment with organizational mission Change control procedures Performance on time, cost, and scope Communication with stakeholders
Governance framework does not address the change control procedures, so this choice is the best answer. Governance frameworks does address alignment, performance issues, and communication.
Mark is the owner of a small manufacturing company. He’s working with the assemblers, production crew, and even the administrative staff to complete an order for a new client. There’s not a formal project manager on this project, but everyone is working together to complete the project on time. What type of structure is Mark operating in? Simple Multidivisional Project oriented Strong matrix
This is an example of a simple or organic organizational structure. The workers are all working together and alongside one another regardless of title or role.
Project team members are most likely to work full-time on a project in which of the following organizational structures? Functional Weak matrix Strong matrix Project oriented
Project-oriented structures often have project team members assigned to the project on a full-time basis. A, B, and C all have part time team members on projects.
Marcy is the project manager of the GQD Project for her organization. She is working with Stan, the project sponsor, and they are identifying the most likely phases for this type of project work. Why would an organization divide a project into phases?
Provide better management and control of project
Identify the work that will likely happen within a phase of the project
Identity the resources necessary to complete phase of the project
Define the cash flow requirements within each phase of the project
Organizations often divide projects into phases to make the management and control of the project easier and more productive. B and C are incorrect. This statement identifies an attribute of a phase, not the reason to create all phases. D is incorrect. This statement is not true for all projects. In addition, cash-flow forecasting is part of planning and is not universal to all project phases.
You are the project manager for your organization. Gary, a new project team member, approaches you because he’s worried about who reports to as he’s on multiple projects at once. In addition, Gary has a functional manager that is assigning him work. What type of structure are you and Gary operating in? Functional Weak matrix PMO Project oriented
Weak matrix. The best choice is that you and Gary are operating in a weak matrix. This is best choice because Gary is on multiple projects and he is also receiving work assignments from his functional manager – something that isn’t likely to happen in a functional or project-oriented structure.
You are the project manager of a new project. When is the likelihood of failing to achieve the objectives the highest within your project?
There is not enough information provided to know for certain
At the start of project
At end of the project
During the intermediate phase of the project
Projects are most likely to fail at the start of the project. As the project moves closer to the project completion, its odds of finishing successfully increase. C is incorrect because the project is more likely to finish successfully at the end of the project. D is also incorrect because the intermediate phases show progress toward project completion. The closer the project moves away from its start and toward completion, the higher the odds of success are.
In a centralized organization who is control of the project budget? The comptroller The project manager The functional manager The project sponsor
the functional manager. the comptroller, project manager, and project sponsor are not in charge of the project budget in a centralized structure.
You are the project manager for your organization and you’re working with your company’s project management office. The project management office has provided you with forms, templates, software, and some advice on how best to manage the project. What type of project management does your company have? Consultative Supportive Controlling Directing
A supportive project management office will provide forms, templates, and software, and advice on the project. A, consultative, is incorrect as this isn’t the label of a valid project management office. C, controlling, is incorrect, and this structure is more concerned with compliance than supporting the project manager role. D, directive, is incorrect as a directive PMO manages the project directly.
You are a project manager acting in a functional organization. The functional manager and you disagree about several deliverables the project will be creating. The functional manager insists that you begin the project work now. What must you do?
Begin work
Resolve all of the issues with the functional manager before you begin working
Continue planning because you are the project manager
Begin work if issues do not affect project
Begin work. Because you are working within a functional organization, you have little to no power, and the functional manager has all the power. You must obey the functional manager and get to work.
You are a project manager working under a PMO. Your project resources are shared among several projects. To whom will the project team members report? The project manager of each project Functional manager PMO Project manager of their primary project
The project manager of each project. When resources are shared and a PMO exists, the project resources report to the PMO for staff assignments, but they’ll report to the project manager of each project they’re assigned to. B is incorrect as this scenario describes a matrix structure, rather than a functional organization. C is incorrect because the PMO may be responsible for staff alignment and assignment, but the project team does not report to the PMI.
You are the project manager for your organization and you’re working with the project team to explain the approach of the project life cycle and how you’ll be managing proposed changes to the project scope. If your company is a project-oriented company who will make decisions on change control? Project manager Project team Functional manager PMO
The project manager. In a project-oriented environment the project manager has high to almost total control over the project decisions. The project team, functional manager, and the PMO are not valid choices for this question as these roles are likely to not have control over change control decisions in a project-oriented company.
