Q11-3 How Can Collaboration IS Support the Communicating and Iterating Activities? Flashcards
How can Collaboration IS support communication and iteration activities?
Collaboration IS supports communication through synchronous (single/multiple locations) and asynchronous methods, and supports iteration by allowing team members to continuously improve work products through shared platforms.
What are the three types of communication in a Collaboration IS?
- Synchronous (Single Location) – Face-to-face meetings (e.g., Microsoft Office Whiteboard).
- Synchronous (Multiple Locations) – Virtual meetings like conference calls and videoconferencing.
- Asynchronous – Communication where participants do not need to be available at the same time, like email and discussion forums.
What is synchronous communication in a single location?
When all team members meet face-to-face at the same place, such as in conference rooms using tools like Microsoft Office Whiteboard.
What is synchronous communication in multiple locations?
Virtual meetings where team members communicate in real-time from different locations using tools like Zoom, Microsoft Teams, and videoconferencing.
What is asynchronous communication?
Communication that does not require team members to be present at the same time, utilizing tools like email, Slack, discussion forums, and surveys.
What are some tools commonly used for asynchronous collaboration?
Email, discussion forums, team surveys, Slack, Google Chat, Microsoft Teams, and SharePoint.
What is the benefit of using whiteboards in synchronous communication?
Whiteboards allow team members to type, write, and draw simultaneously, facilitating idea sharing and brainstorming in real-time.
Why might teams use asynchronous communication?
Asynchronous communication is useful when synchronous meetings are difficult to arrange, allowing team members to respond and contribute at different times.
What are the three types of content iteration control in a Collaboration IS?
- No Iteration Control (e.g., email attachments, shared files)
- Iteration Management (e.g., Google Drive, Microsoft OneDrive)
- Iteration Control (e.g., Microsoft SharePoint)
What is “No Iteration Control” in content iteration?
No Iteration Control allows team members to edit and save versions of a document independently, often leading to conflicting versions, as seen with email attachments or simple file-sharing systems.
Why is “No Iteration Control” problematic?
Without control, team members may overwrite each other’s work, lose track of changes, and have multiple conflicting document versions.
What is “Iteration Management” in content iteration?
Iteration Management tracks changes to documents, allowing concurrent editing and version tracking, as seen with tools like Google Drive and Microsoft OneDrive.
How does Google Drive support Iteration Management?
Google Drive stores documents on a server, allowing multiple users to edit simultaneously and notifying users of concurrent edits while tracking revisions.
What features does “Iteration Control” provide in content iteration?
Iteration Control provides permissions, document checkout, and version history, ensuring controlled access to documents. Examples include Microsoft SharePoint.
How does Microsoft SharePoint enable Iteration Control?
Microsoft SharePoint allows document management with permission settings, checkout systems, and version history, providing comprehensive control over work documents.
