Project Processes and Procedures Flashcards
What are the RIBA Stages?
0 – Strategic definition – business case, core requirements, programme
1 – Preparation and brief – programme, budget, feasibility
2 – Concept design – test fit, prelim costs, finalise brief
3 – Developed design – costs, outline tech specs, design programme
4 – Technical design – architectural, structural, M&E, subcontractor design
5 – Construction
6 – Handover
7 – In use
Who created the RIBA plan of work, when were they created and Why?
Created by the Royal Institute of British Architects
Last updated in 2013
What is a PEP?
Project Execution Plan
What is included in a PEP?
A document produced at the start of a project that outlines how a project is to be managed, so it is clear for all stakeholders: Can include: - Outline of strategic brief - Programme - Procurement strategy - Risk register - Communication strategy - Risk assessment - Health and safety - Change control process
What is the main purpose of a PEP?
Set out the project management strategy for a project
What would you include in project summary reports?
A summary of:
- Cashflow/spend
- Variations/changes
- Programme update
- Key risks
- Key actions
- Next steps
Can you give an example on how you report on project performance?
- Dashboard reports
- Minutes
- Action trackers
Where have you recommended an action to improve project performance?
To be answered.
What should you do to ensure a PEP is updated?
- circulate at the beginning of a project.
- If there is a change to the processes of an update in status, the PEP should be updated and recirculated.
What is a project manager?
- Responsible for day-to-day management
- competent in managing scope, programmes, finance, risk, quality and resources
- manage a project to programme, quality and cost constraints.
What are the typical tasks of a PM?
- Planning what works needs to be done
- Implementing plans
- Risk management
- ensuring the right standards are met
- Motivating
- Monitoring and coordinating work and the team
- Time and budget
- Change management
- working on expected stakeholder outcomes
What project processes are there?
- Risk management
- Change control
- Monitoring
- Control
- Communication
- People Management
What is stage 0 of RIBA?
0 – Strategic definition
- Identify client’s business case and project requirements
- Initial considerations for assembling the project team
- Establish project programme
- Pre-application discussions
- Sustainability review
What is Stage 1 of RIBA?
1 – Preparation and brief
- Develop project objectives (Quality and project outcomes, sustainability, budget)
- Review project programme
- Pre-App discussions
- Risk assessments
- Initial project brief
What is Stage 2 in RIBA?
2 – Concept design
- Prepare concept design, outline proposals for structural design and services system.
- Cost information
- Final project brief
- Project programme review and update
- Update PEP
What is Stage 3 of RIBA?
3 – Developed design
- Develop the design
- Develop cost information
- Develop procurement strategy
- Review and develop programme
- Planning application
What is Stage 4 of RIBA?
4 – Technical design
- Prepare technical design to include all architectural, structural and building services information.
- Develop procurement strategy
- Update programme
What is Stage 5 of RIBA?
5 – Construction
- Follow construction programme
- Resolve design queries
- Administration of the building contract
- Hit sustainability targets
- Valuations
- Contract administration
- Change control
What is Stage 6 of RIBA?
6 – Handover and close out
- Handover of the building in line with the contract
- Conclude administration of the contract
- Handover activities
- Any planning conditions to be completed
- Final sustainability certification
- O&Ms and health and safety file
What is Stage 7 of RIBA?
7 – In use
- Operation of the building
What is the Role of the PM at Stage 0?
0 – Strategic definition
Set up project file
Risk Management
Programme
What is the role of the PM at Stage 1?
1 – Preparation and brief Project reporting Value management PEP Risk Management Programme Project board
What is the role of the PM at Stage 2?
2 – Concept design Project reporting PEP Value Management Handover strategy Scope of services review meeting Project change Risk management Programme
What is the role of the PM at Stage 3?
3 – Developed design Project reporting PEP Value Management Handover strategy Scope of services review meeting Project change Risk management Programme
