Procurement #s Flashcards by BAA 423

What is due date of contractor invoice if LG rep must first approve?

25 business days from date invoice is stamped received.

How well did you know this?

Not at all

Perfectly

What is due date of contractor invoice if LG rep need not first approve?

20 days from date invoice stamped received.

How well did you know this?

Not at all

Perfectly

#s
-----------
Other than # of days & requirement of approval, what is a distinction between due dates between invoice that requires pre-approval  on that does not?

Pre-approval is 25 BUSINESS days.
Non-approval is 20 days.

How well did you know this?

Not at all

Perfectly

What is significance of LG’s receipt of overdue notice?

how remember? O-W-E-D & L-A-T-E = 4 ltr words
———–
After 4 business days of delivering an overdue notice, if LG does not reject the invoice it is deemed undisputed.

How well did you know this?

Not at all

Perfectly

#s
-----------
What is LG required to do if it disputes the invoice or the overdue notice?

#s
-----------
w/i 20 days of receipt, provide written rejection, specifying deficiency & stating action to rectify.

How well did you know this?

Not at all

Perfectly

#s
-----------
If LG sent contractor a written rejection of an invoice & contractor revises the invoice, what now must LG do?

#s
-----------
Pay or notice rejection:
a) w/i 10 business days of receipt or
b) 1st business day after LG's next meeting.

How well did you know this?

Not at all

Perfectly

#s
-----------
How long does a contractor have to pay its subs after receiving LG payment?

10 days.

How well did you know this?

Not at all

Perfectly

#s
-----------
How long does subcontractor have to pay the sub-subcontractors after receiving contractor's payment?

7 days.

How well did you know this?

Not at all

Perfectly

What are penalties for late payment?

2% per month (more if agreed to in K).
NEW 2021 used to be 1%,

How well did you know this?

Not at all

Perfectly

What procedure must LG initiate if there is a payment dispute?

• w/i 45 days proper invoice was received,
commence its established dispute resolution procedure.
• w/i 60 days proper invoice was received, have final decision.

How well did you know this?

Not at all

Perfectly

Re: construction
Threshold amt requiring LG to announce for pro services?

#s
-----------
Exceeds $325k const.. $35k study

How well did you know this?

Not at all

Perfectly

Re: planning or study activity
Threshold amt requiring LG to announce for pro services?

Exceeds $35k.

How well did you know this?

Not at all

Perfectly

What work is covered by 255.20?

#s
-----------
Public Construct
Inc. bridges, roads, streets, hiways, RRs 
• 	May req qualf
• 	DQ if 10% behind
• 	Prequl by DOT

How well did you know this?

Not at all

Perfectly

#s
-----------
What is dollar threshold for Construction?

Over $300k*
* Includes labor, equip + materials

How well did you know this?

Not at all

Perfectly

#s
-----------
What is dollar threshold for Electrical?

Over $75k

How well did you know this?

Not at all

Perfectly

#s
-----------
What is dollar threshold for Roads?

Over $250k

GET CLARIFICATION.
There are different thresholds for 255.20 & 287.055, so how can 255.20 require comply w/ 287.055?

#s
-----------
255.20
Constr.   over $300k*   *Includes labor, equip + mats
Roads.    over $250k
Elect.      over $75k.

CCNA
Constr. over $325k
Study/Plan over $35k

What are 2 exemptions under 255.20?

County roads, FS 336
No req to comp award anything if $300k or less

#s
-----------
What's the pre-requisite to Self Hire exception to new const of pub facilities, 255.20?

Pub mtg w/ 21 days notice
Hear from Ktor who wd have gotten the job
Consid econ dev, tax revs, wh/ ktor offers hlth ins.
Dets in best interest to use Staff

How much overhead paid on Self-Hire?

Get 20% admin

What are 3 performance mandates on a Self-Hire?

#s
-----------
Use lic ktor if over $300k
Inspected just like private proj.
Submit report to Auditor Gen & make public.

When are preferences prohibited under 255.20?

#s
-----------
50% State funding prohibits:
1)   Local preference in construction
2)  Wages, benes, source or amt of staffing pref in utility const.

What amt can set aside for optional MBE preference?

#s
-----------
May set up to 10% aside
\+
Encourage 20% bond writing
Equal protection suit @ 30%

Threshold for when to competitively bid?

#s
-----------
$300k constr.
$250k roads.
$75k elec.
-----------
~confirmed.  not just optional prequal but MUST competitively bid.

#s ----------- LGs are encouraged to competitively bid what amount for MBEs?

#s ----------- $100k.

#s ----------- When must road contractor be qualified?

#s - ---------- 1. If over $250k 2. Ktor must be certified or qualified 3. To construct or improve bridges, roads, streets, highways, or railroads, and services incidental thereto.

#s ----------- When is road contractor not eligible to be qualified?

#s ----------- If behind by 10% at the time of advertising the work.

#s ----------- What 6 items are exempt from bidding?

``` #s ----------- i want Exempt b/c POE SuCS ----------- 1. Professional services 2. If built into City/County Ordinance or Sp Dist resolution as permitted under 255.20. 3. Emergency 4. Sole Source 5. Change Orders 6. Under $300k per 255.20 ```

``` #s ----------- For how long are sealed bids exempt from public records disclosure? ```

``` #s ----------- Earlier of: (1) Notice of intended decision or (2) 30 days following opening. ```

``` #s ----------- If LG reissues solicitation, how long do the sealed bids remain exempt from public records laws? ```

``` #s ----------- Until notice: (1) Intended decision or (2) Withdrawal of solicitation, BUT no longer than 12 months after initial notice of rejection. ```

``` #s ----------- What is no longer sunsetting before the CCLG exam? ```

#s ----------- The confidential & exempt status of computer data, programs & their documents in the hands of LG. Why? FS 815.04(3) was scheduled to sunset on 10/2/21.

255.20 [public works/roads] ----------- How much overhead is included in calculating the threshold for mandatory construction bidding?

255.20 [public works/roads] ----------- $300k incl: 1) Overhead @ 20% 2) Labor 3) Materials.

255.20 [public works/roads] ----------- What is dollar threshold for at which must competitively award for Construction?

255.20 [public works/roads] ----------- Over $300k* * Includes labor, equip + materials + overhead @ 20%

THRESHOLDS ----------- State the difference in dollar thresholds between public works [255.20] & CCNA [287.055]

``` Pub Works 255.20 $300k incl: 1) Ovrhd @ 20%, 2) Labor, 3) Materials. $250k roads $75k elec ----------- CCNA 287.055 $325k for construction $35k for study/design fee. AND $4M for continuing const. $500k for continuing study ```

CCNA ----------- When does 255.20 (construction of public works) require compliance with CCNA?

CCNA ----------- When awarded based on negotiations.

255.20 [public works/roads] ----------- What is dollar threshold for at which must competitively award for Electrical?

255.20 [public works/roads] ----------- Over $75k

CONTINUING K ----------- What is the threshold dollar amount for a continuing contract under CCNA?

CONTINUING K ----------- $4M for construction. $500k for planning/study

CCNA ----------- Who does CCNA apply to?

CCNA ----------- An instrumentality of LG. HFA, a county civic facilities authority;. a hospital taxing district; a multi-county airport authority; & a county housing authority.