Procurement #s

Question 1

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What is due date of contractor invoice if LG rep must first approve?

Answer 1

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25 business days from date invoice is stamped received.

Question 2

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What is due date of contractor invoice if LG rep need not first approve?

Answer 2

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20 days from date invoice stamped received.

Question 3

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Other than # of days & requirement of approval, what is a distinction between due dates between invoice that requires pre-approval  on that does not?

Answer 3

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Pre-approval is 25 BUSINESS days.
Non-approval is 20 days.

Question 4

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What is significance of LG’s receipt of overdue notice?

Answer 4

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how remember? O-W-E-D & L-A-T-E = 4 ltr words
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After 4 business days of delivering an overdue notice, if LG does not reject the invoice it is deemed undisputed.

Question 5

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What is LG required to do if it disputes the invoice or the overdue notice?

Answer 5

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w/i 20 days of receipt, provide written rejection, specifying deficiency & stating action to rectify.

Question 6

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If LG sent contractor a written rejection of an invoice & contractor revises the invoice, what now must LG do?

Answer 6

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Pay or notice rejection:
a) w/i 10 business days of receipt or
b) 1st business day after LG's next meeting.

Question 7

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How long does a contractor have to pay its subs after receiving LG payment?

Answer 7

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10 days.

Question 8

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How long does subcontractor have to pay the sub-subcontractors after receiving contractor's payment?

Answer 8

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7 days.

Question 9

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What are penalties for late payment?

Answer 9

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2% per month (more if agreed to in K).
NEW 2021 used to be 1%,

Question 10

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What procedure must LG initiate if there is a payment dispute?

Answer 10

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• w/i 45 days proper invoice was received,
commence its established dispute resolution procedure.
• w/i 60 days proper invoice was received, have final decision.

Question 11

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Re: construction
Threshold amt requiring LG to announce for pro services?

Answer 11

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Exceeds $325k const.. $35k study

Question 12

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Re: planning or study activity
Threshold amt requiring LG to announce for pro services?

Answer 12

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Exceeds $35k.

Question 13

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What work is covered by 255.20?

Answer 13

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Public Construct
Inc. bridges, roads, streets, hiways, RRs 
• 	May req qualf
• 	DQ if 10% behind
• 	Prequl by DOT

Question 14

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What is dollar threshold for Construction?

Answer 14

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Over $300k*
* Includes labor, equip + materials

Question 15

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What is dollar threshold for Electrical?

Answer 15

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Over $75k

Question 16

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What is dollar threshold for Roads?

Answer 16

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Over $250k

Question 17

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GET CLARIFICATION.
There are different thresholds for 255.20 & 287.055, so how can 255.20 require comply w/ 287.055?

Answer 17

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255.20
Constr.   over $300k*   *Includes labor, equip + mats
Roads.    over $250k
Elect.      over $75k.

CCNA
Constr. over $325k
Study/Plan over $35k

Question 18

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What are 2 exemptions under 255.20?

Answer 18

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1. County roads, FS 336
2. No req to comp award anything if $300k or less

Question 19

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What's the pre-requisite to Self Hire exception to new const of pub facilities, 255.20?

Answer 19

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1. Pub mtg w/ 21 days notice
2. Hear from Ktor who wd have gotten the job
3. Consid econ dev, tax revs, wh/ ktor offers hlth ins.
4. Dets in best interest to use Staff

Question 20

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How much overhead paid on Self-Hire?

Answer 20

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Get 20% admin

Question 21

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What are 3 performance mandates on a Self-Hire?

Answer 21

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Use lic ktor if over $300k
Inspected just like private proj.
Submit report to Auditor Gen & make public.

Question 22

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When are preferences prohibited under 255.20?

Answer 22

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50% State funding prohibits:
1)   Local preference in construction
2)  Wages, benes, source or amt of staffing pref in utility const.

Question 23

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What amt can set aside for optional MBE preference?

Answer 23

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May set up to 10% aside
\+
Encourage 20% bond writing
Equal protection suit @ 30%

Question 24

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Threshold for when to competitively bid?

Answer 24

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$300k constr.
$250k roads.
$75k elec.
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~confirmed.  not just optional prequal but MUST competitively bid.

Question 25

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LGs are encouraged to competitively bid what amount for MBEs?

Answer 25

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$100k.

Question 26

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When must road contractor be qualified?

Answer 26

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1. If over $250k
2. Ktor must be certified or qualified
3. To construct or improve bridges, roads, streets, highways, or railroads, and services incidental thereto.

Question 27

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When is road contractor not eligible to be qualified?

Answer 27

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If behind by 10% at the time of advertising the work.

Question 28

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What 6 items are exempt from bidding?

Answer 28

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i want Exempt b/c POE SuCS
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1.  Professional services
2.  If built into City/County Ordinance or Sp Dist resolution as permitted under 255.20.
3.  Emergency
4.  Sole Source
5.   Change Orders
6.  Under $300k per 255.20

Question 29

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For how long are sealed bids exempt from public records disclosure?

Answer 29

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Earlier of:
(1)  Notice of intended decision or
(2)  30 days following opening.

Question 30

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If LG reissues solicitation, how long do the sealed bids remain exempt from public records laws?

Answer 30

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Until notice:
(1)  Intended decision or 
(2)  Withdrawal of solicitation, 
BUT no longer than 12 months after initial notice of rejection.

Question 31

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What is no longer sunsetting before the CCLG exam?

Answer 31

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The confidential & exempt status of computer data, programs & their documents in the hands of LG.
Why? FS 815.04(3) was scheduled to sunset on 10/2/21.

Question 32

How much overhead is included in calculating the threshold for mandatory construction bidding?

Answer 32

$300k incl:
1) Overhead @ 20%
2) Labor
3) Materials.

Question 33

What is dollar threshold for at which must competitively award for Construction?

Answer 33

Over $300k*
* Includes labor, equip + materials + overhead @ 20%

Question 34

State the difference in dollar thresholds between public works [255.20] & CCNA [287.055]

Answer 34

Pub Works 255.20
$300k incl: 1) Ovrhd @ 20%, 2) Labor, 3) Materials.
$250k roads
$75k elec
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CCNA 287.055
$325k for construction
$35k for study/design fee.
AND
$4M for continuing const.
$500k for continuing study

Question 35

When does 255.20 (construction of public works) require compliance with CCNA?

Answer 35

When awarded based on negotiations.

Question 36

What is dollar threshold for at which must competitively award for Electrical?

Answer 36

Over $75k

Question 37

What is the threshold dollar amount for a continuing contract under CCNA?

Answer 37

$4M for construction.
$500k for planning/study

Question 38

Who does CCNA apply to?

Answer 38

An instrumentality of LG. HFA, a county civic facilities authority;. a hospital taxing district; a multi-county airport authority; & a county housing authority.