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PMP Study Cards > PMBOK Ch 02 > Flashcards

PMBOK Ch 02 Flashcards

1
Q

A collection of generally sequential & and sometimes overlapping project phases.

A

Project Life Cycle

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2
Q

The life cycle provides the basic _____ for managing the project, regardless of the specific work involved.

A

Framework

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3
Q

Project Life Cycle Characteristics:

A
  1. Starting the project
  2. Organizing & preparing
  3. Carrying out the project work
  4. Closing the project
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4
Q

The cost & staffing levels are ____ at the start, _____ as the work is carried out, and _____ rapidly as the project draws to a close.

A
  1. Low
  2. Peak
  3. Drop
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5
Q

Stakeholder influences, risk, & uncertainty, are _____ at the start of the project, but _____ over the life of the project.

A
  1. Greatest

2. Decrease

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6
Q

The ability to influence the final characteristics of the project’s product, without significantly impacting cost, is _____ at the start of the project & _____ as the project progresses towards completion.

A
  1. Highest

2. Decreases

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7
Q

Product Life Cycle

A
  1. Generally Sequential
  2. Oversees the smaller projects within the process
  3. Cradle-to-grave ongoing work of the product
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8
Q

Divisions within a project where extra control is needed to effectively manage the completion of a major deliverable.

A

Project Phases

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9
Q

Project Phase Characteristics

A
  1. Series of phases to create the product
  2. Some form of transfer or handoff
  3. Different organizations & skill sets
  4. Extra control
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10
Q

Provides a comprehensive, consistent method of controlling the project and ensuring its success.

A

Project Governerence

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11
Q

Project Governance across the Life Cycle

A
  1. How to cntl & approve each phase?
  2. What work will be completed in each phase?
  3. What resources will be needed within each phase?
  4. What are the expected deliverables of each phase?
  5. What is the expected cost to complete a project phase?
  6. Which phases contain the highest amount of risk?
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12
Q

Name the 3 types of phase-to-phase relationships

A
  1. Sequential Relationship
  2. Overlapping Relationship
  3. Iterative Relationship
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13
Q

Sequential Relationship Characteristics

A
  1. Phase can only start once the previous phase is complete
  2. Step-by-step approach
  3. Reduces uncertainty, but may eliminate options for reducing the schedule
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14
Q

Overlapping Relationship Characteristics

A
  1. A phase can start prior to the completion of the previous phase
  2. Schedule compression technique (fast -tracking)
  3. May increase the risk & can result in rework
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15
Q

Iterative Relationship Characteristics

A
  1. One phase is planned at any given time
  2. Planning for the next phase is carried out as work progresses on the current phase & deliverable
  3. This phase is useful in largely undefined, or rapidly changing environments
  4. The scope is managed by continuously delivering increments of the product & prioritizing requirements
  5. The project team members are available throughout the project, or a minimum of two consecutive phases
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16
Q

Shared Characteristics of Projects & Operational Work

A
  1. Performed by individuals
  2. Limited by constraints
  3. Planned, executed, monitored & controlled
  4. Performed to achieve organizational objectives or strategic plans
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17
Q

List the differences of Projects & Operational Work

A
  1. Projects are temporary & end
  2. Operations are ongoing & produce repetitive products, services, or results. Also, sustains the organization over time.
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18
Q

What is a stakeholder?

A
  1. Individuals & organizations that are involved in the project
  2. Their interests may be positively or negatively affected by the performance or completion of the project
  3. May exert influence over the project
19
Q

List some common stakeholders

A
  1. Customers/Users
  2. Sponsor
  3. Portfolio Managers/Review Board
  4. Program Managers
  5. PMO
  6. PM
  7. Project Team
  8. Functional Managers
  9. Operations Management
  10. Seller/Business Partners
20
Q

Persons or organizations that will use the project’s product or service or result.

A

Customers/Users

21
Q

Person or group that provides the financial resources, in cash, or in kind, for the project.

A

Sponsor

22
Q

Responsible for the high-level governance of a collection of project or programs, which may or may not be interdependent.

A

Portfolio Managers

23
Q

Committees usually made up of the organization’s executives who act as a project selection panel.

A

Portfolio Review Board

24
Q

Responsible for managing related projects in a coordinated way to obtain benefits & control not available from managing them individually.

A

Program Managers

25
Q

An organizational body or entity assigned various responsibilities related to the centralized & coordinated management of those projects under its domain.

A

PMO

26
Q

Managers assigned by the performing organization to achieve the project objectives.

A

Project Managers

27
Q

Comprised of the PM, PMT, & other team members who carry out the work but who are not necessarily involved with management of the project.

A

Project Team

28
Q

Key individuals who play a management role within an administrative or functional area of the business, such as human resources, finance, accounting, or procurement.

A

Functional Managers

29
Q

Individuals who have limited decision making, but communicate to senior management.

A

Project Coordinator

30
Q

Individual who collects the status of tasks and has no decision making ability.

A

Project Expeditor

31
Q

Individuals who have a management role in a core business area, such as research and development, design, manufacturing, provisioning, testing, or maintenance.

A

Operations Management

32
Q

External companies that enter into a contractual agreement to provide components or services necessary for the project.

A

Sellers/Business Partners

33
Q

Name four organizational influences

A
  1. Cultures & Styles
  2. Structure
  3. Project Management Maturity
  4. Partners
34
Q

Organizational Culture & Style Charateristics

A
  1. Shared visions, values, norms, beliefs, & expectations
  2. Policies, methods, & procedures
  3. View of authority relationships
  4. Work ethic & work hours
35
Q

The _____ structure can affect the affect the availability of resources & influence how projects are conducted.

A

Organizational

36
Q

Name the types of organizational structures

A
  1. Functional Structure
  2. Weak Matrix
  3. Balanced Matrix
  4. Strong Matrix
  5. Projectized
  6. Composite
37
Q

Functional Structure Project Characteristics:

  1. PM Authority
  2. Resource Availability
  3. Who cntls budget
  4. PM Role
  5. PMgt Admin Staff
A
  1. PM Authority: Little or None
  2. Resource Availability: Little or None
  3. Who cntls budget: Functional Mgr
  4. PM Role: Part-time
  5. PMgt Admin Staff: Part-time
38
Q

Weak Matrix Project Characteristics:

  1. PM Authority
  2. Resource Availability
  3. Who cntls budget
  4. PM Role
  5. PMgt Admin Staff
A
  1. PM Authority: Limited
  2. Resource Availability: Limited
  3. Who cntls budget: Functional Mgr
  4. PM Role: Part-time
  5. PMgt Admin Staff: Part-time
39
Q

Balanced Matrix Project Characteristics:

  1. PM Authority
  2. Resource Availability
  3. Who cntls budget
  4. PM Role
  5. PMgt Admin Staff
A
  1. PM Authority: Low to Moderate
  2. Resource Availability: Low to Moderate
  3. Who cntls budget: Mixed
  4. PM Role: Full-time
  5. PMgt Admin Staff: Part-time
40
Q

Strong Matrix Project Characteristics:

  1. PM Authority
  2. Resource Availability
  3. Who cntls budget
  4. PM Role
  5. PMgt Admin Staff
A
  1. PM Authority: Moderate to High
  2. Resource Availability: Moderate to High
  3. Who cntls budget: PM
  4. PM Role: Full-time
  5. PMgt Admin Staff: Full-time
41
Q

Projectized Project Characteristics:

  1. PM Authority
  2. Resource Availability
  3. Who cntls budget
  4. PM Role
  5. PMgt Admin Staff
A
  1. PM Authority: High to Almost Total
  2. Resource Availability: High to Almost Total
  3. Who cntls budget: PM
  4. PM Role: Full-time
  5. PMgt Admin Staff: Full-time
42
Q

Include any or all process related assets, from any or all of the organizations involved in the project that can be used to influence the project’s success. Also included are formal or informal plans, policies, procedures, guidelines, and the organization’s knowledge bases such as lessons learned & historical information.

A

Organizational Process Assets

43
Q

List the organization’s processes & procedures for conducting work:

A
  1. Organizational Std Processes
  2. Std Guidelines
  3. Templates
  4. Guidelines & criteria for tailoring the org’s set of std processes
  5. Organization communication rqmts
  6. Project closure guidelines or rqmts
  7. Financial cntls procedure
  8. Issue & defect mgmt procedures
  9. Chg cntl procedures
  10. Risk cntl procedures
  11. Procedures for prioritizing, approving, & issuing work authorizations
44
Q

List the organizational corporate knowledge database information:

A
  1. Process measurement DB
  2. Project files
  3. Historical info & lessons learned
  4. Issue & defect mgmt DB
  5. Configuration mgmt knowledge bases
  6. Financial DB

PMP Study Cards (16 decks)

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