PMBOK Ch 01 Flashcards
A _____ is a temporary endeavor undertaken to create a unique product, service, or result.
Project
A project can create:
- A product can be either a component of another item or an end item in itself
- A capability to perform a service
- A result such as an outcome or document
What is Progressive Elaboration?
Incremental Steps
Give some examples of projects:
- Developing a new product or service
- Effecting a change in the structure, staffing, or style of an organization
- Developing or acquiring a new or modified information system
- Constructing a building or infrastructure
- Implementing a new business process or procedure
_____ _____ is the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements.
Project Management
Project Management is accomplished through the appropriate _____ and _____ of ______ logically grouped project management processes comprising of _____ Process Groups.
- Application
- Integration
- 47
- 5
What are the 5 Process Groups
(PICME)
- Initiating
- Planning
- Executing
- Monitoring & Control
- Closing
Managing a project typically includes:
- Identifying requirements
- Addressing the various needs, concerns, and expectations of the stakeholders as the project is planned and carried out
- Balancing the competing project constraints
What is the project constraints
- Scope
- Quality
- Schedule
- Budget
- Resources
- Risk
A collection of projects or programs and other work that are grouped together to facilitate effective management of that work to meet strategic business objectives.
Portfolio Management
The projects or programs of the portfolio may not necessarily be _____ or _____ _____.
Interdependent
Directly Related
Portfolio management refers to the _____ management of _____ or _____ portfolios.
Centralized
One or more
A group of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually.
Program
A _____ may or may not be part of a _____ but a _____ will always have _____.
Project
Program
Program
Projects
Portfolio management refers to the centralized management of one or more portfolios, which includes _____, _____, _____, _____, and _____ _____, _____, and other _____ work.
(PIMP CAR)
(PIMP CAR)
- Identifying
- Prioritizing
- Authorizing
- Managing
- Controlling Projects
- Programs
- Related
Portfolio management focuses on ensuring that _____ and _____ are reviewed to prioritize _____ allocation, and that the management of the portfolio is _____ with and _____ to the _____ strategies.
- Projects
- Programs
- Resource
- Consistent
- Aligned
- Organizational
The centralized coordinated management of a program to achieve the program’s objectives and benefits.
Program Management
Program management focuses on the project _____ and helps to determine the _____ approach for managing them.
Interdependencies
Optimal
Actions to project interdependencies may include: (RAR)
(RAR)
- Resolving resource constraints and/or conflicts that affect multiple projects within the program
- Aligning organizational/strategic direction that affects the project & program goals & objectives
- Resolving issues and change management within a shared governance structure
Projects are often utilized as a means of achieving an organization’s _____ plan.
Strategic
List the strategic considerations for authorizing projects: (MS CTL)
(MS CTL)
- Market Demand
- Strategic Opportunity or Business Need
- Customer Request
- Technology Advance
- Legal Requirements
A group of projects within a program can have _____ benefits, they can also _____ to the benefits of the program, to the _____ of the portfolio, and to the _____ plan of the organization.
- Discrete
- Contribute
- Objectives
- Strategic
An organizational body or entity assigned various responsibilities related to the centralized and coordinated management of those projects under its domain.
Project Management Office (PMO)
A PMO may be delegated the authority to act as an integral _____ and a key _____ maker during the beginning of each project, to make _____, or to terminate _____, or take other _____ as required to keep the business objectives _____.
- Stakeholder
- Decision
- Recommendations
- Projects
- Actions
- Consistent
List the primary functions of a PMO: (DIMMCC)
(DIMMCC)
- Managing shared resources
- Identifying & developing project management methodology, best practices, & standards
- Coaching, mentoring, training, & oversight
- Monitoring compliance with project management stds., policies, procedures, & templates via project audits
- Developing & managing project policies, templates, & other shared documentation (OPAs)
- Coordinating communication across projects
The PM focuses on the specified project _____, while the PMO manages major program _____ changes.
- Objectives
2. Scope
The PM controls the assigned project _____ to best meet project objectives, while the PMO _____ the use of shared resources across all projects.
- Resources
- Optimizes
- Projects
The PM manages the _____ (scope, schedule, cost, quality, budget, resources, risk) of the _____ projects, while the PMO manages the methodologies, standards, overall risk/opportunity, and interdependencies among projects at the _____ level.
- Constraints
- Individual
- Enterprise
An organizational function performing the ongoing execution of activities that produce the same product or provide a repetitive service.
Operations
Projects require project management while operations require _____ _____ management or ______ management.
- Business Process
2. Operations
Give examples when projects intersect with operations.
- At each closeout phase
- When developing a new product, upgrading a product, or expanding outputs
- Improvement of operations or the product development process
- Until the divestment of the operations at the end of the product life cycle
_____ and _____ are transferred between the project and operations for implementation of the delivered work.
- Deliverables
2. Knowledge
Permanent endeavors that produce repetitive outputs.
Operations
90% of PM time is _____.
Communicating
A person assigned by the performing organization to achieve the project objectives.
Project Manager
The _____ manager is focused on providing management oversight for an administrative area.
Functional
_____ managers are responsible for a facet of the core business.
Operations
Name 3 PM charateristics
- Knowledge
- Performance
- Personal
_____ _____ _____ refer to both internal & external environmental factors that surround or influence a project’s success.
Enterprise Environmental Factors
Enterprise Environmental Factors include:
- Org culture, structure, & processes
- Govt or industry std
- Infrastructure
- Existing human resources
- Personnel admin
- Company work authorization systems
- Marketplace conditions
- Stakeholder risk tolerances
- Political climate
- Org est communications channels
- Commercial DB
- PMIS
