Brainscape's Knowledge GenomeTM

Browse over 1 million classes created by top students, professors, publishers, and experts.


See full index

HIS LAB/ LEC > Material Management System > Flashcards

Material Management System Flashcards

1
Q

to ensure that services are rendered successfully from one source to an end user

A

Material Management System

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
2
Q

manages
the supply of materials and monitors where and
who uses these materials

A

Central Supply Unit

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
3
Q

monitors expenses for the supplies and materials in collaboration with the Accounting Unit

A

Procurement Process/Purchasing Unit

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
4
Q

manage functions like purchasing, accounting, inventory management, and patient supply charges

A

Material Management Information System

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
5
Q

the process of procuring something

A

Purchasing

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
6
Q

indicates all materials needed to be purchased

A

Purchase Request

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
7
Q

material brand must not be indicated

A

kapag government

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
8
Q

purchase request must include:

A

specifications, delivery date, calibration certification, warranty, control number, origin of materials

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
9
Q

member suppliers may bid for the pricing/quotation of requested materials once the purchase request is posted in the system of the Procurement Unit

A

Purchase Quotation

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
10
Q

ssued by the Procurement Unit for to be handed to suppliers for the sake of finally purchasing the materials

A

Purchase Order

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
11
Q

sent out once purchasing unit has chosen a supplier

A

Notice of Award

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
12
Q

this is issued when after the purchase order was handed to the supplier; supplier will then schedule the preparation and delivery of bought materials

A

Goods Receipt PO

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
13
Q

thisisgiventothe Procurement Unit and end users once purchased materials are acquired

A

A/PInvoice/SalesInvoice

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
14
Q

is issued when purchased materials are only partially delivered

A

Delivery Receipt

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
15
Q

issued when the purchase is complete; Procurement Unit will inform Accounting about the payment for processing

A

Outgoing Payment

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
16
Q

important part in refining the quality of health care services since lives of people are on the line and medical costs are increasing

A

Inventory Control

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
17
Q

one of the biggest expenses for most medical institutions (Johnston, 2014)

A

inventory

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
18
Q

Strategies in Improving Inventory Control

A

ensuring shipment accuracy
aligning with sales projections
complying with regulations
establishing buying cycles

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
19
Q

return of damaged goods

A

Item Indents and Issues

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
20
Q

minimum quantity of an item that a company has in stock;

A

Reorder Level

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
21
Q

once this level is reached supply must be restocked/reordered

A

Reorder Level

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
22
Q

representative of a stock level that prompts a reorder

A

Min value

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
23
Q

representative of a new targeted stock level that follows the reorder.

A

max value

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
24
Q

starting point of a sale or purchase process (book)
* getting information from suppliers of the materials to be purchased (may be about availability of items, specification details, etc.)

A

Enquiries

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
25
Q

consists of various pieces of vital information of a requirement towards a sale/purchase

A

Quotations

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
26
Q

documents given by suppliers to show their available supplies and materials depending on their enquiry (including delivery details, payment terms, and different information abt the enquiry)

A

Quotations

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
27
Q

a stated intention, either spoken or written, to engage in a commercial transaction for specific products/services

A

purchase order

28
Q

a document produced by the Purchasing Unit regarding the chosen and required item to be purchased (book: it expresses the intention to buy)

A

purchase order

29
Q

indicate the preparation of purchased supplies (book: it expresses the intention to sell)

A

sales order

30
Q

commercial document issued by a seller to the buyer/end user, indicating the products, quantities, and agreed prices for products/ services provided by the buyer to the seller (book)

A

Invoice/Bill

31
Q

statutory requirements to enable smooth transition of the process involved in successfully completing a sale/purchase

A

Documents

32
Q

ex of Documents

A

includes Mayor’s permit. BIR permit, etc.

33
Q

usually indicates the requirements for suppliers to bid or sell their items/services to medical institutions

A

documents

34
Q

a document for requesting
prices and delivery information from a vendor before the purchase order; involves specifications and delivery details of purchased items

A

Purchase Quotations

35
Q

vendors from whom inventory items are usually purchased; those sellers/ supplies with fully licensed, insured, good after sales services, good business practices

A

Preferred Vendors

36
Q

a document that notifies the purchasing department that certain items or services need to be replenished; created by an originator
(book)

A

Purchase Request

37
Q

document which records a
business transaction between the buyer and the
seller; created by an originator (book)

A

Purchase Orders

38
Q

a legally binding contract
which shows that the seller has already accepted the order issued by the buyer

A

Approval Process

39
Q

during the receiving process, the _______ takes physical possession and legal ownership of the shipment

A

receiving department; Record retention

40
Q

it is important for the supplier to provide the department with a packing list for all shipments delivered to the department

A

Record Retention

41
Q

after _____ a representative will conduct an external checking/ inspection of________ and ______ in the sales invoice

A

1-2 days; serial no. and property no.

42
Q

departments should contact the appropriate _______whenever a purchase is received as a partial delivery without acknowledgment or notification from the supplier (book)

A

Purchasing Agent

43
Q

tracking and monitoring of purchased items using ___ and ____

A

serial no. and/or batch no.

44
Q

for temporary movement

A

Returnable gate pass

45
Q

for permanent movement

A

Non-returnable Gate Pass

46
Q

If an equipment is taken out of the premises of a company that bought it, the supplier should have a _____

A

gate pass

47
Q

Equipment will be repaired and returned once finished

A

returnable gate pass

48
Q

Equipment will be replaced to a new equipment under the warranty

A

non -returnable

49
Q

reaching their expiration dates, some goods, such as food, and
medicine, can no longer be utilized

A

Expired Stock/Inventory

50
Q

When undecided about how to handle defective goods, a quarantine location or warehouse can be used to temporarily house them until a final decision has been reached

A

Quarantine Stock/Inventory

51
Q

production — “move rejected item to quarantine” * inbound inspection
* outbound inspection (book)

A

Quarantine Stock/Inventory

52
Q

______ of hospital charges are attributable to diagnostics, drugs, and consumables
* and doctors get only between _____

A

30-50% ; 10-20%

53
Q

Inventory items are sold in the order they are purchased
➔ Most common technique

A

First In, First Out (FIFO)

54
Q

what are the issue methods

A

FIFO, LIFO, FEFO

55
Q

last to enter the system
are sold first; common among non-perishable items
like petroleum, minerals, metals

A

Last In, First Out (LIFO)

56
Q

materials are
sold based on the date they should be consumed, regardless of when it was purchased

A

First Expired, First Out (FEFO)

57
Q

taxes that an usually be processed while posting
documents are:

A
  • Tax on sales and purchases
  • additional taxes like VAT
  • sales and use tax USA
  • withholding tax like income tax in India
58
Q

a process where a business physically counts its entire inventory

A

Inventory Count

59
Q

(with the help of Accounting and Procurement Unit) is assigned dahil sila yung most involved sa transactions of purchased materials;

A

Central Supply department

60
Q

Inventory is done ______ (depending on how fast supplies are used in a department)

A

every six months/annually

61
Q

tactics to minimize disruption caused by physical inventory:

A
  • inventory services provide labor and automation to quickly count inventory and minimize shutdown time
  • inventory control system software can speed up the physical inventory process
  • a perpetual inventory system tracks the receipt and use of inventory, and calculates the quantity on hand
  • cycle counting may be less disruptive
62
Q

can speed up the physical inventory process

A

inventory control system software

63
Q

tracks the receipt and use of inventory, and calculates the quantity on hand

A

perpetual inventory system

64
Q

may be less disruptive

A

cycle counting

65
Q

Important part in refining the quality of health care services since lives of people are on the line and medical costs are increasing

A

inventory control

HIS LAB/ LEC (12 decks)

Brainscape helps you reach your goals faster, through stronger study habits.
© 2024 Bold Learning Solutions. Terms and Conditions