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HIS LAB/ LEC > Health Information Management System > Flashcards

Health Information Management System Flashcards

1
Q

The management of the collected data using a
specific HIS that will help with the implementation of
a health program for a certain issue

A

HEALTH MANAGEMENT INFORMATION SYSTEM

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2
Q

“[an information system] specially designed to assist
in the management and planning of health
programs, as opposed to delivery of care” (World
Health Organization, 2004)

A

HEALTH MANAGEMENT INFORMATION SYSTEM

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3
Q

COMPONENTS OF HMIS

A

Health, Management, Information system

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4
Q

HMIS can be used to track if there is an _____ occurring in an area

A

epidemic

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5
Q

Clinical studies to understand medical terminologies,
clinical procedures, and database processes

A

Health

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6
Q

HEALTH MANAGEMENT INFORMATION SYSTEM functions and roles

A

➔ Refers to the data collection system in health
facilities and organization that is designed to support
the following:
● Planning
● Management
● Decision-making skills

➔ One of the 6 building blocks essential for health
system
● HMIS is an essential tool in strengthening our health system

A routine monitoring system

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7
Q

Principles that help administer the health care
enterprise
➔ Involves the different activities of setting the strategy
of an organization

A

Management

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8
Q

Refers to the efforts of the people involved to
accomplish the objectives of an organization or
health care facility and to create different health
programs for the community

A

Management

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9
Q

A system that provides information, support for the
decision making process at each level of an organization

A

Information Systems

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10
Q

Ability to analyze and implement applications for
efficient and effective transfer of patient information

A

Information Systems

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11
Q

CONCEPT OF HMIS’ FRAMEWORK

A

Relevant to the policies and goals of health care institution

Integrated to avoid duplication

Collected on a routine basis

Functional to be used immediately

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12
Q

Roles of HMIs

A

Provide Accurate and quality information

Encourage use of health information in hospital

Assist in setting performance targets

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13
Q

Requirements of HMIS

A

Complete, Consistent, Clear, Cost- effective, Confidential, Simple, Accessible

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14
Q

Uses of HMIS

A

Planning
Epidemic Detection
Resource allocation
Designing Disease specific intervention
Epidemic prediction
Monitoring work plan performance

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15
Q

3 FUNDAMENTAL INFORMATION-PROCESSING PHASES

A

data input
Data management
Data output

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16
Q

Involves data
authentication and
validation

A

Data Verification

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17
Q

Generation and
collection of data
through the input of
standard coded formats
to assist in the faster
mechanical reading
and capturing of data

A

Data Acquisition

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18
Q

➔ Also called data processing or processing phase
➔ Includes data storage, data classification, data
computation, and data update

A

Data management

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19
Q

➔ Preservation and archiving of data
➔ Conservation and maintenance of the integrity of
safety of data

A

Data Storage

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20
Q

consists of all data that
remains important to the organization and
is available for future reference

A

Archived data

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21
Q

➔ Also called data organization
➔ Sets the efficiency of the system

A

Data Classification

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22
Q

Categories of Data classification

A

High Sensitivity: Sexual health, Authentication data, Drug addiction, Financial records, Physical and mental conditions
Medium: no confidential data
Low: public use

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23
Q

Requires various forms of data manipulation and
transformation

A

Data Computation

24
Q

Facilitates new and changing information and
requires constant monitoring
➔ Example: medical technologists can only update
laboratory results of the patient

A

Data Update

25
Q

Reports
➔ Summary of all the information gathered in all levels
of the healthcare system

A

DATA OUTPUT

26
Q

➔ Processing of data transfer and distribution

A

Data Retrieval

27
Q

➔ Refers to the reporting of the interpretation of
information produced by the system
➔ Includes summary reports, graphs, statistical reports
➔ Important for assessing trends and patterns in the
health sector

A

Data Presentation

28
Q

SPECIFIC FUNCTIONS OF HMIS

A

FRAMBACCS
Financial data
Reporting
Authorization tracking
Medical record
Billing
Accounts receivable management
Client data
Compliance
Scheduling

29
Q

SPECIFIC FUNCTIONS OF HMIS

A

Behavioral, Technical, Organizational

30
Q

➔ It is observed to distribute
resources to areas that need
them
➔ Monitor when resources
should be delivered in an
area

A

Scheduling

31
Q

All information of the client
related to his/her
transactions, reports, and
other information

A

Client data

32
Q

➔ Focuses on monitoring of the
authorized personnel and
their use of the authorized
units

A

Authorization Tracking

33
Q

➔ Refers to the notification of
the charges for the patient
and other related
documents

A

Billing

34
Q

➔ Refers to the payment that
the company will receive
from its customers

A

Accounts Receivable (A/R)
Management

35
Q

➔ Refers to reports issued by
the entity

A

Reporting

36
Q

➔ A collection of digital
information about a patient

A

Medical Record

37
Q

➔ Refers to procedures that
should be followed for the
improvement of the
condition of the patient or
the service provided

A

Compliance

38
Q

➔ Refers to information relating
to the performance of the
entity collected for
administering purposes

A

Financial Data

39
Q

Financial Data examples

A

● General Ledger
● Payroll
● Accounts Payable
● Financial Reporting

40
Q

factors that impact the
performance of HMIS

A

Determinants

41
Q

❖ The critical part of HMIS is the gathering of data
➔ Will either hinder or push the HMIS forward
➔ The data collectors and users need to have
confidence, motivation, and competence to perform
HMIS task in order to improve the Routine Health
Information System (RHIS) process

A

Behavioral Determinants

42
Q

➔ Overall design used in the collection of information

A

Technical

43
Q

➔ Factors that affect the development of Routine
Health Information System process

A

Organizational

44
Q

Examples of behavioral determinants

A

● Skills
● Attitudes
● Values
● Motivation of the people who collect
○ Incentive/salary motivates data collectors
and users
○ Lack of motivation and enough knowledge
major drawback to the data quality and
information use

● Use of data

45
Q

Examples of organizational determinants

A

● Structure of the health institution
○ Multiplicity of institutions and departments
● Resources
● Procedures
○ There should be standards procedures in
collecting and processing data for better
outcomes
● Support services
● Culture within organization
● Lack of funds, human resources, and management
support

46
Q

Examples of technical determinants

A

Data collection processes, systems, forms, and
methods

47
Q

➔ Used to improve the performance of the routine
health information system (RHIS)
➔ Identifies the strengths and weaknesses in certain
areas based on the three determinants

A

Performance of Routine Information System
Management

48
Q

Assesses and evaluates the performance of Health
Information Systems

A

Performance of Routine Information System
Management

49
Q

an epidemic that is spread over multiple countries or continents like the COVID-19

A

Pandemic

50
Q

describes a disease that is present permanently in a region or population
● Example: malaria in Palawan

A

Endemic

51
Q

widespread occurrence of an infectious disease or an outbreak of disease in a large number of people within a community, population, or region at a particular time

A

Epidemic

52
Q

Designed to assist in the management and planning of health programs, as opposed to delivery of care.

A

HMIS

53
Q

Integrated and organized components and procedures of generating information that will improve healthcare management decisions at all levels of the health system.

A

HMIS

54
Q

Examples of technical determinants

A

○ Data collection processes
○ Systems
○ Forms
○ Methods
○ Software

55
Q

Ex of behavioral determinants

A

○ Skills
○ Attitudes
○ Values
○ Motivation of the people who collect

56
Q

Ex of organizational

A

○ Structure of the health institution
○ Resources
○ Procedures
○ Support services
○ Culture within organization
○ Lack of funds, human resources, and management support

HIS LAB/ LEC (12 decks)

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