Health Information Management System Flashcards
The management of the collected data using a
specific HIS that will help with the implementation of
a health program for a certain issue
HEALTH MANAGEMENT INFORMATION SYSTEM
“[an information system] specially designed to assist
in the management and planning of health
programs, as opposed to delivery of care” (World
Health Organization, 2004)
HEALTH MANAGEMENT INFORMATION SYSTEM
COMPONENTS OF HMIS
Health, Management, Information system
HMIS can be used to track if there is an _____ occurring in an area
epidemic
Clinical studies to understand medical terminologies,
clinical procedures, and database processes
Health
HEALTH MANAGEMENT INFORMATION SYSTEM functions and roles
➔ Refers to the data collection system in health
facilities and organization that is designed to support
the following:
● Planning
● Management
● Decision-making skills
➔ One of the 6 building blocks essential for health
system
● HMIS is an essential tool in strengthening our health system
A routine monitoring system
Principles that help administer the health care
enterprise
➔ Involves the different activities of setting the strategy
of an organization
Management
Refers to the efforts of the people involved to
accomplish the objectives of an organization or
health care facility and to create different health
programs for the community
Management
A system that provides information, support for the
decision making process at each level of an organization
Information Systems
Ability to analyze and implement applications for
efficient and effective transfer of patient information
Information Systems
CONCEPT OF HMIS’ FRAMEWORK
Relevant to the policies and goals of health care institution
Integrated to avoid duplication
Collected on a routine basis
Functional to be used immediately
Roles of HMIs
Provide Accurate and quality information
Encourage use of health information in hospital
Assist in setting performance targets
Requirements of HMIS
Complete, Consistent, Clear, Cost- effective, Confidential, Simple, Accessible
Uses of HMIS
Planning
Epidemic Detection
Resource allocation
Designing Disease specific intervention
Epidemic prediction
Monitoring work plan performance
3 FUNDAMENTAL INFORMATION-PROCESSING PHASES
data input
Data management
Data output
Involves data
authentication and
validation
Data Verification
Generation and
collection of data
through the input of
standard coded formats
to assist in the faster
mechanical reading
and capturing of data
Data Acquisition
➔ Also called data processing or processing phase
➔ Includes data storage, data classification, data
computation, and data update
Data management
➔ Preservation and archiving of data
➔ Conservation and maintenance of the integrity of
safety of data
Data Storage
consists of all data that
remains important to the organization and
is available for future reference
Archived data
➔ Also called data organization
➔ Sets the efficiency of the system
Data Classification
Categories of Data classification
High Sensitivity: Sexual health, Authentication data, Drug addiction, Financial records, Physical and mental conditions
Medium: no confidential data
Low: public use
Requires various forms of data manipulation and
transformation
Data Computation
Facilitates new and changing information and
requires constant monitoring
➔ Example: medical technologists can only update
laboratory results of the patient
Data Update
Reports
➔ Summary of all the information gathered in all levels
of the healthcare system
DATA OUTPUT
➔ Processing of data transfer and distribution
Data Retrieval
➔ Refers to the reporting of the interpretation of
information produced by the system
➔ Includes summary reports, graphs, statistical reports
➔ Important for assessing trends and patterns in the
health sector
Data Presentation
SPECIFIC FUNCTIONS OF HMIS
FRAMBACCS
Financial data
Reporting
Authorization tracking
Medical record
Billing
Accounts receivable management
Client data
Compliance
Scheduling
SPECIFIC FUNCTIONS OF HMIS
Behavioral, Technical, Organizational
➔ It is observed to distribute
resources to areas that need
them
➔ Monitor when resources
should be delivered in an
area
Scheduling
All information of the client
related to his/her
transactions, reports, and
other information
Client data
➔ Focuses on monitoring of the
authorized personnel and
their use of the authorized
units
Authorization Tracking
➔ Refers to the notification of
the charges for the patient
and other related
documents
Billing
➔ Refers to the payment that
the company will receive
from its customers
Accounts Receivable (A/R)
Management
➔ Refers to reports issued by
the entity
Reporting
➔ A collection of digital
information about a patient
Medical Record
➔ Refers to procedures that
should be followed for the
improvement of the
condition of the patient or
the service provided
Compliance
➔ Refers to information relating
to the performance of the
entity collected for
administering purposes
Financial Data
Financial Data examples
● General Ledger
● Payroll
● Accounts Payable
● Financial Reporting
factors that impact the
performance of HMIS
Determinants
❖ The critical part of HMIS is the gathering of data
➔ Will either hinder or push the HMIS forward
➔ The data collectors and users need to have
confidence, motivation, and competence to perform
HMIS task in order to improve the Routine Health
Information System (RHIS) process
Behavioral Determinants
➔ Overall design used in the collection of information
Technical
➔ Factors that affect the development of Routine
Health Information System process
Organizational
Examples of behavioral determinants
● Skills
● Attitudes
● Values
● Motivation of the people who collect
○ Incentive/salary motivates data collectors
and users
○ Lack of motivation and enough knowledge
major drawback to the data quality and
information use
● Use of data
Examples of organizational determinants
● Structure of the health institution
○ Multiplicity of institutions and departments
● Resources
● Procedures
○ There should be standards procedures in
collecting and processing data for better
outcomes
● Support services
● Culture within organization
● Lack of funds, human resources, and management
support
Examples of technical determinants
Data collection processes, systems, forms, and
methods
➔ Used to improve the performance of the routine
health information system (RHIS)
➔ Identifies the strengths and weaknesses in certain
areas based on the three determinants
Performance of Routine Information System
Management
Assesses and evaluates the performance of Health
Information Systems
Performance of Routine Information System
Management
an epidemic that is spread over multiple countries or continents like the COVID-19
Pandemic
describes a disease that is present permanently in a region or population
● Example: malaria in Palawan
Endemic
widespread occurrence of an infectious disease or an outbreak of disease in a large number of people within a community, population, or region at a particular time
Epidemic
Designed to assist in the management and planning of health programs, as opposed to delivery of care.
HMIS
Integrated and organized components and procedures of generating information that will improve healthcare management decisions at all levels of the health system.
HMIS
Examples of technical determinants
○ Data collection processes
○ Systems
○ Forms
○ Methods
○ Software
Ex of behavioral determinants
○ Skills
○ Attitudes
○ Values
○ Motivation of the people who collect
Ex of organizational
○ Structure of the health institution
○ Resources
○ Procedures
○ Support services
○ Culture within organization
○ Lack of funds, human resources, and management support
