Livre BOB - Chapter 13 Project Management

Question 1

Which of the following represent the org levels specific to project management?

Answer 1

Project management in SAP has no organizational levels to itself.

Question 2

Define the characteristics of projects.

Answer 2

Unique in purpose
Capital intensive
Time Intensive
Complex in nature
Involve different functional areas

Question 3

Which objects of a project are structured hierarchically?

Answer 3

Work Breakdown structure

Question 4

Activities in a project are linked together using relationships to form the ________.

Answer 4

Network

Question 5

Define a Work Breakdown Structure.

Answer 5

A WBS contains WBS elements arranged hierarchically to manage costs, budgets, and dates for the project

Question 6

Define activities.

Answer 6

Activities of a project can be linked to one another in a precedence diagram. The precedence diagram describes the relationships ( dependencies) between the activities , and the order in which they must be completed. The precedence diagram is called a network.

Question 7

List the operative indicators for WBS elements.

Answer 7

Planning element
Account assignment element
Billing element

Question 8

A wbs element that has the operative indicator “Planning Element” is an element for which ______

Answer 8

costs and revenues are planned

Question 9

A WBS element that has the operative indicator “ Account Assignment” is an element for which_______

Answer 9

cost are posted

Question 10

A WBS element that has the operative indicator, “Billing Element” is an element for which__________

Answer 10

Revenues are posted

Question 11

List the functions of WBS Elements

Answer 11

WBS Element are associated with the following functions:

Dates
Budgets
Commitments
Costs and revenues
Payment information
Period closing

Question 12

List the functions of Activities.

Answer 12

Internally processed
Externally processed
Materials
Costs 
Milestones
Period-end closing

Question 13

List the five phases of a project.

Answer 13

Concept
Rough-cut Planning
Detailed Planning
Execution
Closing

Question 14

Describe the concept phase of a project.

Answer 14

the project is created and discussion of the project is at a very high level. No detail is present in this phase.

Question 15

Describe the rough-cut phase of a project.

Answer 15

During the rough-cut phase of a project, WBS Elements are defined at a high level.

It does not include all WBS elements that will be required for the project.

Activities are not essential at the rough-cut phase but may also be present at a high level.

Question 16

Describe the detailed phase of a project.

Answer 16

WBS element are created and included in the Work Breakdown structure.

All Activities are created, assigned to WBS element and included in a network.

Question 17

Describe the execution phase of a project.

Answer 17

Project must be placed in release status.

Work on the project can be performed and the functions of WBS elements and Activities are activated.

Actual dates , costs and revenues can be posted to the project.

Question 18

Describe the closing phase of a project.

Answer 18

During the closing phase of a project, period-end activities occurs

Billing can take place and aspects of the project are settled.

Project evaluation and analysis

Question 19

What are functions of the project builder?

Answer 19

Menu navigation
Create projects
Edit projects

Question 20

What are functions of the Project Planning Board.

Answer 20

Create projects.
Edit projects
Gantt chart navigation

Question 21

Name two additional graphical tools that are available in SAP Project Systems

Answer 21

Network Graphic

Hierarchy graphic

Question 22

True or False:

The hierarchy graphic can be accessed from both the project builder and proect planning board

Answer 22

True

Question 23

Which of the following are graphical overviews available in the Project Planning Board.

Activity overview
Capacity overview
Material overview
Cost overview

Answer 23

Capacity overview
Material overview
Cost overview

Question 24

In order to plan a costs on WBS Element , that WBS element must be assigned the Account Assignment operative indicator.

Answer 24

False. It must be assigned the Planning operative indicator.

Question 25

For planning costs for WBS Elements with one or more activities, costs can be planned at the activity level and rolled up to the WBS Element Level

Answer 25

True

Question 26

List the different methods for planning costs on projects in SAP

Answer 26

``` Overall Planning (Hierarchal Planning) SAP Easy Cost Planning Activity and Network Planning Planning with orders (Projects and Orders) Cost Element Planning Unit costing ```

Question 27

Cost planning in projects is important because it provides the basis for__________.

Answer 27

The budget request.

Question 28

Which of the following controls how the budget on a project is released?

Answer 28

Availability control

Question 29

List two different versions of Availability Control for projects in SAP.

Answer 29

Active Availability Control; Passive Availability Control

Question 30

Describe the differences between Active Availability Control and Passive Availability Control.

Answer 30

AAC= the system will generate a message when the budget has or will be exceeded PAC = allows users to evaluate costs on the project to see if the budget has been exceeded, but it does not generate any messages.

Question 31

Explain how costs are postd to the project using the MM procurement process

Answer 31

In MM procurement, consumable items needed for the project requirement an account assignment category. The user could select account assignment category "Project" or "Network". As a result, an account assignment object will be required pending the account assignment category selected. At the time of the goods receipts posting, the cost will post to the appropriate account assignment object in the project.

Question 32

Explain how costs are posted to the project using activities.

Answer 32

Activities could be internally processed or externally processed. Externally processed activities will post cost to the project using MM Procurement process. Internally processed activities are performed by work centers. When an activity is confirmed, those costs post to the project activity and update the costs to WBS element.

Question 33

Which of the following are settlement options in projects? Single-level settlement Multi-Level settlement Direct Settlement Indirect Settlement

Answer 33

Multi-Level settlement | Direct Settlement

Question 34

Explain the difference between direct and multilevel settlement.

Answer 34

DS = used in the project. All WBS Elements and Activities that need to be settled are settled directly to the receiver of the project. MLS= all activities are settled to their respective WBS elements. The WBS elements are settled upward in the hierarchy until everything is settled to the top level WBS element . Once settlement reached the top level WBS element, it is then settled to the receiver for the project.