Lesson 9: On-the-job Training Methods. Flashcards
What is the most basic form of on-the-job training?
The most basic form of on-the-job training is when one person trains another person on how to do something.
What are the six types of on-the-job training methods described in this chapter?
The six types of on-the-job training methods described in this chapter are: one-on-one training, job rotation, coaching, apprenticeship, mentoring, and action learning.
What is on-the-job training (OJT)?
On-the-job training (OJT) is a method of training in which a trainee receives instruction at their workstation from a supervisor or an experienced co-worker.
What are some approaches for on-the-job training?
Some approaches for on-the-job training include training a group of employees on the spot, observing performance and providing feedback, and using a buddy system combined with hands-on training and visual aids.
6.1: On-the-Job Training Methods
What is the buddy system in on-the-job training?
A more experienced employee or “buddy” works with a new member individually on the job.
What are laminated visual aids used for in on-the-job training?
Laminated visual aids are used to show the steps in a task at each station and as a form of visual reinforcement.
Why is on-the-job training especially useful for small businesses?
On-the-job training is especially useful for small businesses because of the limited investment needed to conduct the training.
What percentage of small- and medium-sized enterprises use on-the-job training methods?
According to a survey, 43 percent of small- and medium-sized enterprises use training methods such as on-the-job training, tutoring, and mentoring.
Why is OJT considered the most misused training method?
OJT is often not well planned or structured, and most people assigned to train others have not received training on how to be a trainer
What are some problems with OJT?
Poor employees can teach undesirable work habits and attitudes, traditional ways of doing things get passed on to new employees, and some trainers might abuse their position.
OJT can also be time-consuming, and some employees feel penalized when they can’t earn as much money or meet their goals because of the time they spend training others.
Why don’t managers and employees have the required knowledge and skills to be effective trainers?
They have not received training on how to be a trainer, and are not familiar with learning principles such as active practice, feedback, and reinforcement.
What is the main problem with traditional unstructured on-the-job training?
The main problem with traditional unstructured on-the-job training is that it results in training that is inconsistent, inefficient, and ineffective.
Can structured on-the-job training be effective and efficient?
Yes, when the process is carefully planned and structured, it can be a highly effective and efficient method of training.
What were the results of the study comparing traditional on-the-job training to structured on-the-job training?
Trainees who received structured on-the-job training reached a predetermined level of skill and productivity in one-quarter of the time it took to train the other group.
They also produced 76 percent fewer rejects, and their troubleshooting ability increased by 130 percent.
What is job instruction training?
Job instruction training is a training method in which the trainer demonstrates task performance on the job and then provides the trainee with opportunities to practice while the trainer provides feedback and reinforcement..
What are the four steps of job instruction training?
The four steps of job instruction training are observation, rehearsal, reinforcement, and transfer.
What happens during the observation step of job instruction training?
During the observation step, the trainer demonstrates task performance on the job to the trainee.
What happens during the rehearsal step of job instruction training?
During the rehearsal step, the trainee is provided with opportunities to practice the task while the trainer provides feedback and reinforcement.
What happens during the reinforcement step of job instruction training?
During the reinforcement step, the trainer provides feedback and reinforcement to the trainee as they continue to practice the task.
What happens during the transfer step of job instruction training?
During the transfer step, the trainer monitors the trainee’s performance on the job to ensure that they are able to apply what they have learned during training to their actual work.
What is the first step of job instruction training?
The first step of job instruction training is the preparation step.
During the preparation step, the trainer breaks down the job into small tasks, prepares all the equipment and supplies necessary to do the task, and allocates a time frame for learning each task. They also develop a communication strategy that fits the trainee and find out what the trainee already knows.
Why is it important for the trainer to understand the background, capabilities, and attitudes of trainees during the preparation step of job instruction training?
It is important for the trainer to understand the background, capabilities, and attitudes of trainees during the preparation step so that they can choose a technique or combination of techniques that will be most effective for each individual trainee.
What are the three components of the trainee-focused part of the preparation step in job instruction training?
The three components of the trainee-focused part of the preparation step are putting the trainee at ease, guaranteeing the learning, and building interest and showing personal advantage.
What is the purpose of building interest and showing personal advantage during the preparation step of job instruction training?
The purpose of building interest and showing personal advantage is to motivate the trainee to learn and to see the value of the training for their own personal and professional development.
How can a trainer put a trainee at ease during job instruction training?
A trainer can put a trainee at ease by beginning the training session in a non-abrupt manner and engaging in some small talk that is suitable for the situation and the trainee. This can help relax the trainee and set the tone for the training session.
It is important for a trainee to be relaxed during job instruction training because individuals learn more readily when they are relaxed.
What are some examples of suitable small talk topics a trainer can use to put a trainee at ease during job instruction training?
Examples of suitable small talk topics a trainer can use to put a trainee at ease during job instruction training include the weather, sports, or a work-related item.
What is the purpose of guaranteeing the learning during job instruction training?
The purpose of guaranteeing the learning during job instruction training is to assure the trainee that learning is possible and to increase their self-efficacy.
A trainer can guarantee the learning during job instruction training by assuring the trainee that learning is possible and that they have the ability to teach the process, adding to the trainee’s self-efficacy.
What is self-efficacy?
Self-efficacy refers to judgments people have about their ability to successfully perform a specific task.
Self-efficacy is important in the success of a training program because it affects the trainee’s motivation, effort, and persistence in learning and performing the task.
Higher self-efficacy is associated with greater success in learning and performing a task.
How can a trainer build interest and show personal advantage during job instruction training?
A trainer can build interest and show personal advantage during job instruction training by pointing out some personal gain that the trainee will experience after completing the training, such as more self-esteem, easier work, higher-level work, less routine, more control over work, and greater opportunity or security.
What is one reason some trainees may resist training?
Some trainees may resist training because training is change and individuals accept change at different rates.
It is important to defuse resistance in training because the trainer is responsible for meeting measurable objectives, and resistance can hinder the achievement of those objectives.
One way to defuse resistance is to train employees in order of their perceived enthusiasm. When resisters see others reaping the rewards of training, they usually agree to be trained.
What is the second step in the training and development process?
The second step in the training and development process is instruction.
What are some methods trainers can use in the instruction step?
Trainers can use methods such as telling, showing, explaining, and demonstrating the task to the trainee.
The trainee should be positioned slightly behind or beside the trainer during instruction so that the job is viewed from a realistic angle.
What should trainers emphasize during instruction?
Trainers should emphasize safety, how the job fits into any larger systems, why the job is important, and why key points are more important than other
What should trainers do to determine the level of comprehension of the trainee?
Trainers should ask questions to determine the level of comprehension of the trainee and encourage questions from the trainee.
What is the third step in the training and development process?
The third step in the training and development process is performance.
During the performance step, the trainee performs the task under the trainer’s guidance and the trainer provides feedback and reinforcement.
How can trainers ensure initial success during the performance step?
Trainers can ensure initial success during the performance step by asking the trainee to perform less difficult parts of the job.
What is the fourth and final step in the training and development process?
The fourth and final step in the training and development process is follow-up.
During the follow-up step, the trainer monitors the trainee’s performance and provides support and feedback.
How should the trainer provide support and feedback during the follow-up step?
The trainer should leave the trainee to work alone, indicate when and where to find help if necessary, supervise closely and check performance periodically, and then gradually taper off instruction as the trainee gains confidence and skill.
It is important for the trainer to monitor the trainee’s performance during the follow-up step to ensure that the trainee is performing the task accurately and effectively.
Why is it important to gradually taper off instruction during the follow-up step?
It is important to gradually taper off instruction during the follow-up step so that the trainee can gain confidence and independence in performing the task.
What are Sloman’s rules for effective on-the-job training?
Sloman’s rules for effective on-the-job training are:
- Job instruction training should not be managed differently from other types of training.
- It should be integrated with other training methods.
- Ownership must be maintained even when consultants are used.
- Trainers must be chosen with care and trained properly
What qualities should trainers have?
Trainers should be experts in the skill area, want to be trainers, have good communication skills, patience, and respect for differences in the ability to learn.
How should suitable individuals be trained to become trainers?
Suitable individuals should be trained (train-the-trainer) and then recognized and rewarded for training others
Rewards for trainers can include recognition, the chance to add variety to the work day, respect from new employees, training certificates, and the prospect of either promotion or cross-training.