lesson 6 SAM training

Question 1

show gridlines in the current document

Answer 1

1. click on the view tab
2. click on gridlines box

Question 2

change the page orientation to landscape

Answer 2

1. click the layout tab
2. click the orientation button [page setup group]
3. click landscape

Question 3

create and print an envelope with the receipt address. Use the default delivery address and no return address

Answer 3

1. select the name and address for the envelope
2. click mailings tab
3. click the envelopes tab [create group]
4. word automatically copies the address
5. click print

Question 4

use the content control to enter the date April 7, 2021 and then click outside the content control to deselect it

Answer 4

1. click the content control placeholder text that reads “click here to enter a date”
2. click on arrow to display a calendar
3. click the date April 7, 2021
4. click outside the content control

Question 5

insert a signature line

Answer 5

1. click the blank paragraph at the end of the document
2. click the insert tab
3. click the signature line button [text group]
4. In the suggested signer box type Nick Sullivan
5. in the suggested signer title box type Senior Consultant
6. click ok

Question 6

Use formulas in a table

Answer 6

1. click the table cell to the right of the total cell
2. click the table tools layout tab
3. click formula button [data group]
4. =SUM(ABOVE) is already inputted
5. click ok

Question 7

start the mail merge wizard and specify a template
complete step 1 by selecting the current document as the starting document

Answer 7

1. click the mailings tab
2. click the start mail merge button
3. click step by step mail merge wizard
4. click next starting document
5. click next select recipients link

Question 8

type a new recipient list using the mail merge wizard

Answer 8

1. click the mailings tab
2. click the start mail merge button
3. click step by step mail merge wizard
4. click next starting document
5. click next select recipients link
6. click type a new list
7. the create link appears click the link
8. click customize columns…
9. click country or region
10. click delete
11. click yes
12. click ok
13. in the title column, type Ms.
14. press tab
15. in the first name column, type Carleen
16. in the last name column, type Garcia
17. click ok
18. in the save text box type Rockland as the file name
19. click save
20. click ok

Question 9

insert merge fields using the mail merge wizard
In the blank paragraph after the date line, use the mail merge wizard to complete step 4 and insert an address block merge field using the Joshua Randall Jr. format

Answer 9

1. click the mailings tab
2. click the start mail merge button
3. click step by step mail merge wizard
4. click next starting document
5. click next select recipients link
6. in the mail merge pane click the address block link
7. In the insert the recipient’s name in this format list with Joshua Randall Jr. selected
8. click ok

Question 10

preview a mail merge using the mail merge wizard
use the mail merge pane to complete step 5 by previewing the merged document and excluding the Allison Salazar recipient

Answer 10

1. click the mailings tab
2. click the start mail merge button
3. click step by step mail merge wizard
4. click next starting document
5. click next select recipients link
6. click next mail merge
7. click next preview your letters link
8. to preview your letters click next button
9. word displays the recipient Allison Salazar
10. click exclude this recipient button

Question 11

finish a mail merge using the mail merge wizard
use the mail merge pane to complete step 6 and merge all the recipient info to a new document

Answer 11

1. click the mailings tab
2. click the start mail merge button
3. click step by step mail merge wizard
4. click next starting document
5. click next select recipients link
6. click next mail merge
7. click next preview your letters link
8. click next complete the merge link
9. click the individual letters link
10. click ok

Question 12

toggle field codes

Answer 12

1. right click the “month” field results
2. on the shortcute menu click toggle field codes
3. right click the IF field
4. on the shortcut menu click toggle field codes
5. word displays “month” again

Question 13

finish a mail merge by merging to a new document

Answer 13

1. click mailings tab
2. click finish & merge button [finish group]
3. click edit individual documents
4. click ok

Question 14

edit a recipient list

Answer 14

1. click mailings tab
2. click edit recipient list
3. in the data source box in the mail merge recipients dialog box click Rockland.mdb
4. click edit
5. in the 2nd entry click Salazar in the last name field and then type Thompson to replace the text
6. click ok
7. click yes
8. click ok

Question 15

insert mail merge fields

Answer 15

1. mailings tab
2. insert mail merge field arrow
3. click company_name
4. click the highlight merge fields button

Question 16

start a mail merge and select a main document

Answer 16

1. mailings tab
2. start mail merge
3. letters

Question 17

preview a mail merge

Answer 17

1. mailings tab
2. preview results
3. click next record button
4. click the last record button
5. in the preview results group click the go to record box type 4 and press enter

Question 18

select an existing recipient list

Answer 18

1. mailings tab
2. select recipients
3. use an existing list
4. click the Rockland file
5. click open

Question 19

insert an IF field

Answer 19

1. select the placeholder text [insert IF field]
2. mailings tab
3. rules
4. if…then…else
5. field name: state
6. compare to TX
7. insert text in insert this text box
8. insert text in otherwise insert this text box
9. ok

Question 20

edit the source file of a linked object

Answer 20

1. click the linked “2021 Sales by Branch” chart
2. chart tools design tab
3. data group–> edit data
4. click cell D3
5. type 64,000 and press enter
6. save
7. close excel

Question 21

sort and filter a recipient list

Answer 21

1. mailings tab
2. edit recipient list
3. click last name heading
4. sorted alphabetically
5. click state column
6. click TX
7. click ok