K4. Records

Question 1

What records must be retained in the pharmacy for a min of THREE YEARS from either the
1) last dispense date OR
2) the date an invoice was recorded for pharmacy stock. ?

Answer 1

ALL prescriptions, pt records, invoices and oducmentation related to the purchase, receipt or transfer of drugs.

Question 2

Can pharmacy employees disclosed any part of info from prescriptison or pt records if it reveals the ID of the provider or pt for commercial purposes (i..e marketing or sales)?

Answer 2

NO!

Question 3

If an Rx is still valid, do Rx records have to be IMMEDIATELY retrievable?

Answer 3

yes

Question 4

Rx expiry for a sch.1 drug (not incl. benzos and TS?)?

what about for benzos and TS?

How long is a CPP med valid for?

Answer 4

sch.1 = TWO YRS from date written.

Benzos and TS = 1 year from date written.

CPP valid up to midnight of the FIFTH day.

Question 5

If pharmacies retain electronic records, what requirements must be met?

These systems must:
- store records securely for how long?
- protect records from waht?
- track and audit ___and ____ to records.
- restrict fxns based on ______.
- allow ____ of any changes to records.
- enable the _______ of rx records based on various crtieria.
- Include _________ mechanisms.

Answer 5

These systems must:
- store records securely for the required retention period.
- protect records from unauth access, use or modification.
- track and audit access and changes to records.
- restrict fxns based on user authorizations.
- allow tracing of any changes to records.
- enable the sorting and searchign of rx records based on various crtieria.
- Include backup and recovery mechanisms.

Question 6

Does the original paper copy of controlled rx form need to be retained if there is an electronic copy?

Answer 6

yes! msut alwasy retain hard copies.

Question 7

How often must electronic records be backed up and stored where?

Answer 7

daily, must be stored in a disaster resistant location.