Inspection - Collingwood College

Question 1

What is planned preventative maintenance?

Answer 1

• Sets out the maintenance priorities and requirements over the length of the plan
• Comments on condition of the fabric of the building and external elements

Question 2

What did you consider when setting out the plan?

Answer 2

• Phasing of works
• What is scaffold dependent, despite lifespan, what works could also be included to prevent repeated scaffold installations.
• What are the priorities, i.e. FRA items that have not been actioned, is there an asbestos register

Question 3

How did you ascertain the service life of building elements?

Answer 3

• BCIS Component life expectancy tables available on BCIS online.

Question 4

How did you cost the maintenance plan?

Answer 4

• BCIS costings
• SPONS
• Rates from comparable projects and works recently tendered.

Question 5

What documents did you ask for?

Answer 5

• Previous O&M information
• Existing H&S file
• Floor plans
• Site plans
• Asbestos information – management survey and prior R&D surveys
• Schematics – electrical
• Planning history
• Previous condition schedules

Question 6

Can you describe how you undertook your inspection?

Answer 6

• Start externally – access roof safely or via MWEP (mobile elevated working platform)
• Methodical – roof → brickwork details → external doors & windows
• Internally same method – ceilings → wall features → floor
• Services / M&E – inspected by external consultants

Question 7

How did you present your findings to the client?

Answer 7

• Present in a table format:
• Building name, followed by each element – roof, walls, RWGs
• Score A-D, priority 1-4
• Lower the letter, more serious the defects are
• Lower the number, higher priority items
• Provided a cost for each item

Question 8

How did you split your urgency grades?

Answer 8

• Urgent (1) – Year 1
• Notified (2) – Years 2-4
• Next phase (3) – Years 4-7
• Not required for a while (4) – Years 7-10

Question 9

Can you describe some of the buildings that were inspected?

Answer 9

• Brick built with UPVC windows & doors, pitched roofs with clay tile coverings
• Flat roofs (mixture of liquid and felt) with stone cladding, timber windows and doors

Question 10

What factors could influence your recommendations to your client?

Answer 10

• If the client had any maintenance works planned or scheduled
• If this was the case, it could be removed from the PPM

Question 11

Is there any guidance your referred to when undertaking your inspection?

Answer 11

• RICS Guidance note – surveying safely 2nd edition
• International property measurement standards
• RICS Code of Measuring Practice – 6th Edition
  o Gross Internal Area
  o Gross External Area
  o Net Internal Area
  o Applies to all buildings except offices and residential buildings

Question 12

What documents would you refer to when undertaking inspections of office spaces?

Answer 12

• International Property Measurement Standard

Question 13

What is the main difference between a PPM and a Schedule of Condition?

Answer 13

• Schedule of condition – snapshot in time, assessing condition of building at the time of inspection only
• PPM – cyclical survey assessing the condition of building elements, and how the condition will deteriorate over time