HPM 11.2

Question 1

The total change fund shall be limited to ______ and the petty cash fund shall be limited to ______.

Answer 1

Change Fund = $100.00
Petty Cash Fund = $200.00

HPM 11.2, Materials Management Manual

Question 2

Change funds over ______ and petty cash funds over _______ must be kept in an adequate ______, ________, or __________ to safeguard cash

Answer 2

$100.00 / $200.00 / safe, vault, or money chest

HPM 11.2, Materials Management Manual

Question 3

Change funds and petty cash funds shall be stored in a ________________ to maintain the fund and receipts, and located in a secure place.

Answer 3

locked metal cash box

HPM 11.2, Materials Management Manual

Question 4

Individual petty cash purchases shall be limited to a maximum of _______ (excluding sales tax).

Answer 4

$50.00

HPM 11.2, Materials Management Manual

Question 5

The total amount of cash, receipts on hand, and receipts in transit must equal the total funds at all times. The commander shall designate someone to periodically audit the fund and conduct surprise audits on a ____________ basis.

Answer 5

quarterly

HPM 11.2, Materials Management Manual

Question 6

All shortages whether due to theft or clerical error, must be reported in writing no later than ________________________.

Answer 6

the first business day following the discovery of the shortage.

HPM 11.2, Materials Management Manual

Question 7

A list of receipts and/or STD 439’s shall be prepared in triplicate on the ________ at least monthly if over ______, quarterly if under ______, and on June 30th of each fiscal year.

Answer 7

CHP 264 / $10 /$10

HPM 11.2, Materials Management Manual

Question 8

The commander shall appoint judicious staff as cardholders and pre-approve all ___________ purchases. The commander shall also review monthly bank statements and sign each CHP 317.

Answer 8

credit card

HPM 11.2, Materials Management Manual

Question 9

State agencies must make every effort to conduct business with certified ______ and/or _______________ business enterprises.

Answer 9

small / disabled veteran-owned business enterprises.

HPM 11.2, Materials Management Manual

Question 10

The credit card may only be used for the following services:

Answer 10

Key duplication, miscellaneous reproduction, film development (excluding confidential documents and photographs), emergency medical oxygen bottle refills, and hydrostatic testing.

HPM 11.2, Materials Management Manual

Question 11

If the credit card is lost or stolen, the cardholder will immediately contact the bank and approving official and provide the complete cardholder name (as shown on the credit card), credit card number, and date reported to the police if applicable. It is imperative that the bankcard contractor be contacted within _________ of the loss of the card to limit the departments liability to $50.

Answer 11

48 hours

HPM 11.2, Materials Management Manual

Question 12

Equipment which has a unit cost of $5,000.00 or more (including tax, freight, etc.) is classified as _______.

Answer 12

major.

HPM 11.2, Materials Management Manual

Question 13

Equipment which has a unit cost of less than $5,000.00 but requires stringent accountability controls is classified as _________.

Answer 13

sensitive.

HPM 11.2, Materials Management Manual

Question 14

Equipment less than $5,000.00 that does not require stringent accountability controls is classified as ________.

Answer 14

minor.

HPM 11.2, Materials Management Manual

Question 15

Equipment that cannot be located is considered_________ ; _________ items or discrepancies not resolved by the commander must be noted on the actual inventory printouts. A description of the __________ items or discrepancies must be included in the certification memorandum. The memorandum must also state what efforts were taken to locate the equipment and what procedures will be implemented to reduce future occurrences of missing equipment.

Answer 15

missing

HPM 11.2, Materials Management Manual

Question 16

All inventory documents including certification memorandums and acquisition/disposal documents must be retained for ________________.

Answer 16

three years plus the current year.

HPM 11.2, Materials Management Manual

Question 17

If a change-of-command inventory has been completed within _________ prior to the scheduled annual inventory month, the change-of-command inventory can serve as both inventories.

Answer 17

90 days

HPM 11.2, Materials Management Manual

Question 18

If there are findings/discrepancies, the commander will be asked to respond to their division within _________ regarding OISP’s audit discrepancy memorandum.

Answer 18

ten working days

HPM 11.2, Materials Management Manual

Question 19

Identification card shall be destroyed at ______________.

Answer 19

the command.

HPM 11.2, Materials Management Manual

Question 20

Cash, which is unclaimed after ________, will be converted to a money order, and forwarded to FM ass with a transmittal.

Answer 20

90 days

HPM 11.2, Materials Management Manual

Question 21

The department shall reimburse the moving and relocation expenses of a uniformed employee or any immediate family member residing with the employee in the same household or on the same property when it’s necessary to move because the employee has received a credible threat that a life-threatening action may be taken against the employee or the employees immediate family as a result of the employees employment. Temporary relocation housing shall not exceed _____ days. The department ceases to be liable for relocation cost after _____ days of the original notification of a viable threat.

Answer 21

60/120

HPM 11.2, Materials Management Manual

Question 22

Temporary relocation housing shall not exceed _____ days

Answer 22

60

HPM 11.2, Materials Management Manual