HPM 11.2 Flashcards
The total change fund shall be limited to ______ and the petty cash fund shall be limited to ______.
Change Fund = $100.00
Petty Cash Fund = $200.00
HPM 11.2, Materials Management Manual
Change funds over ______ and petty cash funds over _______ must be kept in an adequate ______, ________, or __________ to safeguard cash
$100.00 / $200.00 / safe, vault, or money chest
HPM 11.2, Materials Management Manual
Change funds and petty cash funds shall be stored in a ________________ to maintain the fund and receipts, and located in a secure place.
locked metal cash box
HPM 11.2, Materials Management Manual
Individual petty cash purchases shall be limited to a maximum of _______ (excluding sales tax).
$50.00
HPM 11.2, Materials Management Manual
The total amount of cash, receipts on hand, and receipts in transit must equal the total funds at all times. The commander shall designate someone to periodically audit the fund and conduct surprise audits on a ____________ basis.
quarterly
HPM 11.2, Materials Management Manual
All shortages whether due to theft or clerical error, must be reported in writing no later than ________________________.
the first business day following the discovery of the shortage.
HPM 11.2, Materials Management Manual
A list of receipts and/or STD 439’s shall be prepared in triplicate on the ________ at least monthly if over ______, quarterly if under ______, and on June 30th of each fiscal year.
CHP 264 / $10 /$10
HPM 11.2, Materials Management Manual
The commander shall appoint judicious staff as cardholders and pre-approve all ___________ purchases. The commander shall also review monthly bank statements and sign each CHP 317.
credit card
HPM 11.2, Materials Management Manual
State agencies must make every effort to conduct business with certified ______ and/or _______________ business enterprises.
small / disabled veteran-owned business enterprises.
HPM 11.2, Materials Management Manual
The credit card may only be used for the following services:
Key duplication, miscellaneous reproduction, film development (excluding confidential documents and photographs), emergency medical oxygen bottle refills, and hydrostatic testing.
HPM 11.2, Materials Management Manual
If the credit card is lost or stolen, the cardholder will immediately contact the bank and approving official and provide the complete cardholder name (as shown on the credit card), credit card number, and date reported to the police if applicable. It is imperative that the bankcard contractor be contacted within _________ of the loss of the card to limit the departments liability to $50.
48 hours
HPM 11.2, Materials Management Manual
Equipment which has a unit cost of $5,000.00 or more (including tax, freight, etc.) is classified as _______.
major.
HPM 11.2, Materials Management Manual
Equipment which has a unit cost of less than $5,000.00 but requires stringent accountability controls is classified as _________.
sensitive.
HPM 11.2, Materials Management Manual
Equipment less than $5,000.00 that does not require stringent accountability controls is classified as ________.
minor.
HPM 11.2, Materials Management Manual
Equipment that cannot be located is considered_________ ; _________ items or discrepancies not resolved by the commander must be noted on the actual inventory printouts. A description of the __________ items or discrepancies must be included in the certification memorandum. The memorandum must also state what efforts were taken to locate the equipment and what procedures will be implemented to reduce future occurrences of missing equipment.
missing
HPM 11.2, Materials Management Manual
All inventory documents including certification memorandums and acquisition/disposal documents must be retained for ________________.
three years plus the current year.
HPM 11.2, Materials Management Manual
If a change-of-command inventory has been completed within _________ prior to the scheduled annual inventory month, the change-of-command inventory can serve as both inventories.
90 days
HPM 11.2, Materials Management Manual
If there are findings/discrepancies, the commander will be asked to respond to their division within _________ regarding OISP’s audit discrepancy memorandum.
ten working days
HPM 11.2, Materials Management Manual
Identification card shall be destroyed at ______________.
the command.
HPM 11.2, Materials Management Manual
Cash, which is unclaimed after ________, will be converted to a money order, and forwarded to FM ass with a transmittal.
90 days
HPM 11.2, Materials Management Manual
The department shall reimburse the moving and relocation expenses of a uniformed employee or any immediate family member residing with the employee in the same household or on the same property when it’s necessary to move because the employee has received a credible threat that a life-threatening action may be taken against the employee or the employees immediate family as a result of the employees employment. Temporary relocation housing shall not exceed _____ days. The department ceases to be liable for relocation cost after _____ days of the original notification of a viable threat.
60/120
HPM 11.2, Materials Management Manual
Temporary relocation housing shall not exceed _____ days
60
HPM 11.2, Materials Management Manual
