HPM 11.1 Flashcards
An employee is on travel status when the employee is more than ___ miles from headquarters and more than ___ miles from the primary residence.
50/50
HPM 11.1, Administrative Procedures Manual
Per diem expenses are for meals, lodging, and personal expenses (incidental allowance) incurred while on travel status. Per diem is not allowed within ___ miles as determined by normal commute distance of the employee’s headquarters. Per diem is not allowed within ___ miles of the employee’s residence.
50/50
HPM 11.1, Administrative Procedures Manual
Business expenses consist of charges for telegrams, emergency purchases of equipment and supplies, and other actual charges necessary for the completion of official state business. Receipts are required for expenses over ______.
$5.00
HPM 11.1, Administrative Procedures Manual
The travel advance amount should be based on the traveler’s estimated expenses for a specific trip or field assignment with a minimum request of ______.
$25.00
HPM 11.1, Administrative Procedures Manual
On the first day of travel on a trip of 24 hours or more: Trip begins at or before ______; breakfast may be claimed on the first day. Trip begins at or before ______; lunch may be claimed on the first day. Trip begins at or before ______; dinner may be claimed on the first day.
0600/1100/1700 hours
HPM 11.1, Administrative Procedures Manual
To be eligible for reimbursement of overtime meal expenses, the overtime must be worked within ____ miles of the employee’s headquarters.
50
HPM 11.1, Administrative Procedures Manual
Employees working non-voluntary overtime are not entitled to a meal until they have worked ____ hours beyond the conclusion of their regularly scheduled shift.
2
HPM 11.1, Administrative Procedures Manual
An employee must work an additional ____ hours for each overtime meal after qualifying for the first overtime meal. No more than three overtime meals may be claimed for each 24-hour period.
6
HPM 11.1, Administrative Procedures Manual
Taxi, Hotel Bus Shuttle, Street Car, and Local Rapid Transit
Receipts are required for fares over ______.
$10.00
HPM 11.1, Administrative Procedures Manual
Parking
Charges exceeding _____ for one continuous period of parking must be substantiated with a parking receipt.
$10.00
HPM 11.1, Administrative Procedures Manual
Travel Expense Claims can only be submitted for the current and __________________________.
two prior fiscal years.
HPM 11.1, Administrative Procedures Manual
Shortages on the change fund of ____ or more must be reported in writing no later than the first business day following the discovery of the shortage.
$6.00
HPM 11.1, Administrative Procedures Manual
All motor vehicle collisions shall be reported within __________ to the Department of General Services/Office of Risk and Insurance Management (DGS/ORIM), utilizing the STD. 270, Vehicle Accident Report.
48 Hours
HPM 11.1, Administrative Procedures Manual
Water heater thermostats shall be set at a maximum of ____° F. Building operators and tenants should take every opportunity to reduce hot water usage to the lowest acceptable level.
105
HPM 11.1, Administrative Procedures Manual
Heating, Ventilation, and Air Conditioning (HVAC) Systems
Interior air shall not be heated above ____° nor cooled below _____°.
68/78
HPM 11.1, Administrative Procedures Manual
How often must an audit be done on the change fund and petty cash?
Quarterly
HPM 11.1, Administrative Procedures Manual
What is the minimum amount of dollars that can be submitted for a travel advance claim?
$25
HPM 11.1, Administrative Procedures Manual
Employees shall submit expense claims immediately after travel ends and monthly for miscellaneous reimbursements. However, if the amount claim for any month does not exceed ______, employees should hold their expense claims until the total amount being requested exceeds ______, or by __________, whichever occurs first.
$10/$10/June 30th
HPM 11.2, Administrative Procedures Manual
Employee shall clear their travel advances no later than __________________ after the trip by either submitting expense claims and/or remaining funds to clear the remaining balances.
10 calendar days
HPM 11.2, Administrative Procedures Manual
Peace officer personnel records are confidential pursuant to Penal Code section ________.
832.7 PC
HPM 11.1, Administrative Procedures Manual
A CHP 90, Report of Court Appearance-Civil Action, shall be prepared and submitted to the accounting section within __________.
24 hours
HPM 11.1, Administrative Procedures Manual
A ________ is not required when an STD. 270 has been completed for a liability-only incident.
CHP 208
HPM 11.1, Administrative Procedures Manual
California law requires the CHP to respond to public records act requests, in writing, within ____ days, advising whether the CHP has the public record sought. The agency can request up to an additional ____ days to research and respond to the public records request.
10/14
HPM 11.1, Administrative Procedures Manual
Employees who qualify for relocation status may claim relocation per diem allowances for a maximum of _____ days, and only while actively searching for a new residence in their new headquarters.
60
HPM 11.1, Administrative Procedures Manual
On the last day of travel on a trip of 24 hours or more: Trip ends at or after ______; breakfast may be claimed. Trip ends at or after ______; lunch may be claimed. Trip ends at or after ______; dinner may be claimed.
0800 / 1400 / 1900
HPM 11.1, Administrative Procedures Manual
The C.A.H.P. may use existing bulletin boards to post information or materials concerning the following subjects:
1.
2.
3.
4.
- Notices and results of any Association committee or Board of Directors meeting
- Notices of Association elections and the results
- Notices of Association recreational and social events
- Notices of other Association business
HPM 11.1, Administrative Procedures Manual
Employees are allowed to claim meals and/or lodging expenses while searching for a new residence after relocation expenses have been approved for up to ________.
14 days
HPM 11.1, Administrative Procedures Manual
If relocation has been approved, what is the max time an employee has to sell their house?
2 years
HPM 11.1, Administrative Procedures Manual
Travel less than 24 hours
When the trip begins at or before ______ hours and ends at or after ______ hours, employees may claim breakfast.
0600 / 0900 hours
HPM 11.1, Administrative Procedures Manual
Travel less than 24 hours
When the trip begins at or before ______ hours and ends at or after ______ hours, employees may claim dinner.
1600 / 1900 hours
HPM 11.1, Administrative Procedures Manual
