HPM 11.1 - ADMIN PROCEDURES

Question 1

The Department’s FISCAL YEAR is a 12 month accounting period starting on _____ and going through _______

Answer 1

From July 1st to June 30th

Question 2

Employees shall book all travel arrangements through the ____________ online reservation system.

Answer 2

Concur Travel

at caltravelstore.com

Question 3

Employees shall NOT request travel advances when the estimated expenses are less than $____

Answer 3

Less than $25

Question 4

For travel expenses - receipts are required for any item that costs over $_____

Answer 4

Over $25

Question 5

Per Diem expenses are NOT allowed at any location within _____ miles of an employee’s headquarters or primary dwelling.

Answer 5

Within 50 miles

Question 6

If travel is cancelled after the advance money is received, the check SHALL be returned within ____ days.

Answer 6

Within 30 days

Question 7

Travel advances (CHP 87 form) can be obtained ___ weeks prior to the travel date.

Answer 7

2 weeks prior

Question 8

An employee is on “travel status” when they are ___ miles or more away from their headquarters or residence.

Answer 8

50 miles or more

Question 9

If travel begins at or before 0600 hours, BREAKFAST can be claimed. What’s the dollar amount?

Answer 9

$7.00

Question 10

If travel begins at or before 1000 hours, LUNCH can be claimed. What’s the dollar amount?

Answer 10

$11.00

Question 11

If travel begins at or before 1700 hours, DINNER can be claimed. What’s the dollar amount?

Answer 11

$23.00

Question 12

INCIDENTALS while traveling are paid every 24 hours of trip. (Must be gone 24 hours or more) What’s the dollar amount?

Answer 12

$5.00

Question 13

Mandatory overtime meal dollar amount?

Answer 13

$8.00

Question 14

Employees may claim an additional overtime meal for each additional ____ hour period. No more than ___ overtime meals can be claimed for each 24 hour period.

Answer 14

For each additional 6 hour period

No more than 3 meals per 24 hour period

Question 15

Can employees use rental vehicles while training or instructing at the CHP Academy or Clark Training Center?

Answer 15

No - It is prohibited

Question 16

You need a receipt for travel expenses over $25. However, a receipt is required when using taxis, shuttles, rapid transit, bridge/road tolls, parking fees or bus if over $______

Answer 16

Over $10

Question 17

Are privately owned motorcycles authorized as a means of transportation for official state business?

Answer 17

No - So no miles can claimed for reimbursement.

Question 18

Employees may claim one round-trip to their residence for every ____ weeks of training.

Answer 18

For every 3 weeks of training

Question 19

Criminal / Civil subpoenas for OUT OF STATE appearances, require notification to who?

Answer 19

AC Field

Question 20

In the event of an emergency incident, officers required to stay at a specific location WITHIN 50 MILES of their command WILL or WILL NOT be reimbursed for meals and lodging?

Answer 20

They WILL be reimbursed

Question 21

When a person claims to have suffered a loss of $1,000 or LESS, they shall be provided with a CHP _____ form.

Answer 21

CHP 287 (Claims of $1000 or Less)

Question 22

CHP 287 (Claims of $1000 or Less) should be filed within ____ months of the date of the alleged incident.

Answer 22

Within 6 months

Question 23

If damage claim is in EXCESS of $1,000, they should be directed to the state web site to complete a claim form ($25 fee).

A ___ form is not required.
A ___ form is required and claim should be investigated pursuant to HPM 10.4 Citizen Complaints

Answer 23

CHP 287 form not required (that’s for over $1000)

CHP 268 (liability) forms still required

Question 24

Every time an employee is served a summons / complaint, immediate notification to ____ shall be made.

Answer 24

CMU (Case Management Unit)

They send it to the AG’s office

Question 25

If CHP is investigating something and we recognize that a person involved is a VICTIM, a _______ form SHALL be issued to the person.

Answer 25

CHP 170 - Notice to Victims of Violent Crimes

Question 26

When former employee is called to testify for a case from their duty as officer, they are only entitled to _______ witness fees (which are $____ a day)

Answer 26

Civilian witness fees

$12 / day

Question 27

At the office, can we accept subpoenas for a former employee?

Answer 27

NO

Question 28

If a former employee’s location is not known, is the Dept allowed to provide the subpoena process server with the employee’s address / telephone number?

Answer 28

NO. Do not share this info.

Question 29

Form for civil court appearances?

Answer 29

CHP 90

Question 30

The CHP ___ form is for civil court appearances. You need one form for EACH day and needs to be completed within ____ hours.

Answer 30

CHP 90

Within 24 hours

Question 31

Maximum liability of a person DUI cost recovery to a government agency is $_________

Answer 31

Max liability is $12,000

Question 32

The Dept will seek cost recovery when a person is found to be _______ for a collision AND they are _______ drugs or alcohol

Answer 32

at fault for a collision

DUI drugs or alcohol

Question 33

For DUI cost recovery to happen, the person must be _________ or pled ________ to DUI.

Answer 33

Convicted of DUI or

Pled no contest to DUI

Question 34

Regarding DUI cost recovery, it IS / IS NOT considered a conviction if the suspect agrees to plea bargain to a lesser charge.

Answer 34

Is not considered a conviction.

Question 35

Completed CHP 735 (DUI cost recovery) shall be submitted to Fiscal Management Section (FMS) and Accounts Receivable Unit (ARU) within ______ business days after the _______ results are known, there was a _______, drugs only, or BAC of less than .08%

Answer 35

Within 10 business days

After alcohol results are known

Refusal

Question 36

CHP 735 - Record staff hours spent on the incident to the nearest ______ minutes.

Answer 36

Nearest 15 minutes.

Question 37

If management is given a subpoena less than 5 days before the appearance, they _____ refuse to accept it.

Answer 37

MAY.

Notify subpoenaing agency within 48 hours

Question 38

State form - California state tax exemption waiver for lodging. State employees on official business are exempt from state tax.

Answer 38

STD 236

Question 39

CHP 268 shall be completed within ___ hours and sent to _____.

Answer 39

Within 48 hours

Sent to ORM (Office of Risk Management)

Question 40

Is a 208 (Accident prevention report) required when a 270 (Report of vehicle accident) is completed for liability only?

Answer 40

No - the 208 is not required.

Question 41

Is collecting reimbursement taxable income that’s reported to the IRS?

Answer 41

Yes

Question 42

Current mileage reimbursement rate: $___ per mile

Answer 42

62.5 cents per mile

Question 43

For a reimbursable contract OVER $50,000, submit a ______ form to ________

Answer 43

78R to Division

Question 44

PRA Request form is a CHP _______ and should be filled out by the employee, NOT by the requester

Answer 44

CHP 370C

Question 45

A PRA for an arrest log only does NOT require approval from ____________

Answer 45

ORM - Office of Risk Management or PRU - Public Records Act Unit

Question 46

When a PRA request is received at office, the office shall send the Dept’s written response to the requester no later than the close of business on the ____th day.

Answer 46

10th day

The date after the request is DAY ONE

If 10th day is weekend or holiday, use next day

Question 47

PRA Request response must be within __ days

Answer 47

10 days

The date after the request is DAY ONE

If 10th day is weekend or holiday, use next day